Accounting & Finance Manager

Dünya Doktorları Derneği İstanbul
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Accounting & Finance Manager

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.Dünya Doktorları Derneği

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

 

Hierarchical & Functional links

The Accounting Manager will work under the responsibility of the Finance Coordinator And will supervise the Finance Assistant.

 

Essential Duties

The Accounting Manager will coordinate and supervise the accountancy of the mission in compliance with the DDD standards and procedures in order to provide reliable and transparent information on the use and allocation of the resources of the mission. The Accounting Manager is responsible for quality and timely accounting for the whole mission: cash procedures, bank accounts, paper accounting, monthly closing process and documents.

The Accounting Manager will also support the Finance Coordinator to update the budget follow-up for the mission.

 Accountancy

Cash Management

Legal Accounting Management

Training

Audit

Team Management

Reporting

 

Responsibilities

Accountancy

Oversee the maintenance of financial records; ensuring that records are complete, accurate and safeguarded.

Ensure compliance with DDD accountancy procedures and standards of accounting.

Be the technical reference for any accounting related issue including compliance with DDD financial procedures and support on accounting software/system (SAGA);

Ensure the compliance with legal context and the implementation of DDD HR policy for the national staff (taxes, per-diem, advances, etc.).

Work with the Finance Coordinator and other departments to develop Standard Operating Procedures and forms for accounting.

Responsible for quality and accuracy of electronic data entry.

Develop planning of accountancy closure, and ensure deadline are respected.

Perform financial review of monthly accountancies received from the different basis.

Develop and suggest improvements to existing tools, responsible for quality of mission’s receipts/vouchers.

Responsible of the software of the mission, make sure parameters are up to date (third part, financial contracts; etc.);

Monthly and year-end closing: integrating all books, matching transfers and advances, validation of HQ costs, preparing original closing documents.

Ensure monthly financial reports from partners respect DDD procedures.

Guarantee proper archiving system in the mission.

Briefs on specific accountancy management all staff (mission coordination team, field coordinators, etc.).

Support the Finance officer and the Finance assistant in the encoding of SAGA entries in case of need.

 

Cash management

Ensure cash security rules for the mission are implemented and that DDD procedures and tools are being used for cash flow management (bank account, safe, cash box, advances);

Set-up a solid advance follow-up system.

Organise system for paying suppliers, salaries, per diems, in the mission.

 

Legal accounting management

Validation of payroll.

Liaise with the external legal accountant on accounting topics.

Be the focal point with the Senior Finance Officer for legal accountancy of DDD. As such, monitor Turkish legal regulations, provide information on current and new regulation, that might have an impact on DDD activities in order to ensure DDD and/or donors regulations fit Turkish legal requirements.

 

Training

Responsible for deployment and training of SAGA software in the different bases of the mission.

Organise training on SAGA software for the finance team and log/admin, when necessary.

Prepare accountancy package for new finance and log/admin.

Provide regular support to the finance teams on any accounting and financial issues.

 

Audit,

Support Finance Coordinator for donors’ audits.

 

Team Management

Supervises the overall recruitment of staff under his/her management

Provides regular support to the team under his/her technical and direct responsibility.

Organise and participate in formal team meetings at regular intervals.

 

Reporting

Prepare a monthly report on accountancy of the different basis, highlighting the main issues and propose corrective actions.

Support Finance Coordinator for preparation of intermediary and final report to donor.

Provide a mission report and/or handover document at the end of contract.

 

Expected profile

Knowledge & Qualification

3-5 years of similar experience in NGO’s environment.

knowledge of SAGA software is an asset.

knowledge of ECHO rules and other donors is an asset.

Fluent in English. Turkish, Arabic/French is an asset.

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

To apply for the position, pleaseclick here.

The deadline for submitting the applications is 03/01/2021.

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.

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