Reference: IPAADM/ANTEP

Application Deadline: 2.04.2019

Position: Admin/Finance Officer

Location: GAZIANTEP 

Type of Contract: SERVICE CONTRACT 

Expected Duration of the Assignment: 9 Months with possible extension

Starting Date: 15.04.2018

Languages Required: Turkish/English 

ABOUT KIRKAYAK KÜLTÜR 

Kırkayak Kültür which was established in 2011, is a rights based non-profit organization, which has been producing baseline gap analysis and policy papers as well as conducting capacity development programs with advocacy and lobbying activities for disadvantaged groups in Turkey and in the Middle East Region. 

Kırkayak Kültür, through partnership cooperation with GOAL aims to support Syrian Dom community who lives in Şanlıurfa and Gaziantep using the “Individual Protection Assistance Program” through an 18 months process. The project aims to connect vulnerable and marginalized communities to available state services and non-state services in Gaziantep and Şanlıurfa. Subsequently, experiences in working with the Dom population will be shared with state and other actors in the protection community and advocacy will be made for other actors to adopt best practices. 

Specific Duties and Responsibilities:

Under the guidance and direct supervision of the Finance Manager assists in the effective and efficient management of the Project through a range of actions contributing to the design, planning, management and monitoring of project activities by providing timely and efficient administration, logistic and financial support, in accordance with programming, financial, procurement and administrative rules, regulations, policies and strategies  as well as implementation of the effective internal control systems of KIRKAYAK KÜLTÜR. 

Administrative Duties: 

-Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and work plan,

-Oversee recruitment, appointments and administrative formalities,

-Provide support to driver and cleaner in the implementation of their tasks,

-Collect, maintain, and update administrative and financial management data and documents relevant to the project,

-Set up and maintain an appropriate office filling system, archive relevant correspondences and documents,

-Organize and coordinate project activities, contacts, procurement,

-Provide support to finance manager,

-Monitor and report regularly on key issues to the Finance Manager and assist him/her in the analysis of the information.

Financial and Procurement Duties: 

-Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions,

-Advise and assist staffs, experts on all aspects of reimbursements, salary and their revisions,

-Prepare and monitor fund and payment requests as well as cash transfers within the Project, ensure payments are affected promptly such as salaries, bank transactions, third pay payments etc.

-Prepare the monthly-consolidated project budget and financial report,

-Prepare the audit files for internal& external auditors and make sure all financial documents are reviewed available,

-Perform procurement duties including quotation requests, purchase order and payment follow-ups, routine file back-ups, select and negotiate with local service providers within the established financial parameters.

-Undertake other financial and administrative tasks on ad-hoc basics.

REQUIREMENTS and EXPERINCE 

Education:

University Degree in political sciences, public administration, economics, finance, or another related field and/or relevant experience in the field of Administration and Finance.

Professional Experience:

-At least 3 years’ experience in administrative operations,

-At least 3 years’ experience in development assistance or related work for an NGO or INGO,

-Proficiency and fluency in both written and spoken English and Turkish is a must,

-Good computer literacy in Microsoft Office including word, excel, outlook (emphasis on Excel),

-Strong interpersonal skills; commitment to team work and to working across disciplines, cultures and stakeholders at all levels,

-Strong financial oversight skills, covering the full project cycle,

-Good judgement in balancing the need to follow orders and take initiatives,

-Well-organized, tidy and trustworthy person, methodical in his/her approach to the office environment and financial management of the project,

-Ability to understand and implement organizational and donor policies,

-Ability to manage and prioritize a varied workload in a dynamic work environment. 

Important Notice: 

KIRKAYAK KÜLTÜR is committed to achieving workforce diversity in terms of gender, nationality and culture. Women and individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

Only short-listed candidates will be invited for a test and or interview. The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever. 

HOW TO APPLY

Interested candidates please send a Curriculum Vitae in English and a Cover letter to provided in the apply/başvur button