ADMINISTRATIVE ASSISTANT-IDLIB

Dünya Doktorları Derneği Hatay
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Başvur Görüntülenme : 337

Paylaş

İlan Detayları

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

 

Hierarchical & Functional links

Based in Qah, Idleb, North West Syria, the Admin Assistant is under the line management of the Senior Human Resources Officer.

 

Main Responsibilities

  • National Human resources’ files and records Management in order to ensure accurate payment of allowances
  • Documents of Recruitment, training, career development.
  • Administrative support,
  • Archiving
  • Reporting

 

Function Details

  • National Human resources’ files and records Management in order to ensure accurate payment of allowances
  • Following up and update national staff HR’s administrative issues: service contracts, leave follow up if needed, payment sheets, attendance sheets etc.
  • To maintain proper filing of relevant Administrative and HR documents: attendance sheets, Leaves, employment documents, contracts, training files, Staff files, etc.
  • Assist the Admin officer in any HR issues
  • Assisting in implementing and keeping up to date Internal Regulations inside Syria
  • Assist in Prepare the needed documents for terminated contracts.
  • Archieve all HR files in the HR Department.
  • Maintain confidential employees’ files.
  • Assists in staff resource planning: schedule, service description, recruitment, induction and trainings if appropriate.
  • Making reports about his/her activities to the Admin HR Senior Officer NI.
    • Recruitment, training, career development
  • Assist the recruitment process: communication with candidates, archive employment papers, etc.
  • Follow-up training plans and to keep documents related
  • Contribute to the follow-up and monitor training plan for the staff in accordance with DDD requirements and guidelines.
    • Administrative support:
  • To maintain proper filing of the daily worker's payment documents.
  • To maintain proper filing of the payments documents of staff medical expenses according to DDD medical policy.
  • Ensure filing of all admin/HR documents.
  • Manage the storage and security of documents.
  • In close relationship with the Admin HR senior Officer, follow-up the information and modifications which can influence in the work
  • Keep informed the Admin HR Senior Officer any modifications and information in the procedures.
    • HR policy:
  • Assist in developing the HR policy regarding the context in Syria.
  • Ensure the meeting and relations part with staff representatives.
  • Translate verbally and by written when needed.
    • Reporting
  • Provide regular reporting on your activities to your Line-Manager upon his/her solicitation;
  • Provide your line-manager with a Handover Report at the end of your contract.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

Expected profile

Knowledge & Qualification

  • University degree or equivalent qualification in Human Resources Management and/or in Administration;

Experience

  • Minimum 2 years practical experience in Human Resources;
  • Previous involvement in the humanitarian sector, as well as personal or professional experience in international contexts, will be an asset;
  • Experience and skills in training and capacity-building would be an asset.

Languages

  • Required: English and Arabic (oral and written);

IT & Equipment

  • Proficient in using of Microsoft Office (Word, Excel, Outlook) and/or other software.

Intellectual & Physical (if required)

  • Problem-solving and negotiation skills;
  • Initiative and the ability to offer new ideas;
  • Organisational and planning skills;
  • Personal commitment to improving your own knowledge and skills.
  • Ability to work under pressure and handle stressful situation; able to meet the deadlines.
  • Work with less supervision.

Communication & Information flow

  • Written and spoken communication skills;
  • Interpersonal skills and able to communicate with people at all levels, motivate others and change people's attitudes when necessary;

General Qualities required:

  • Diplomatic;
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

  • Please apply with your CV and motivation letter in ENGLISH through our website.
  • The deadline for submitting the applications is 08/12/2019.

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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