Administrative Associate

UNV Turkey istanbul
Üniversite
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 784

Paylaş

İlan Detayları

Description of task

Within the delegated authority and under the supervision of the Regional Director, UNDCO, Istanbul or his/her designated mandated representative(s), the UNV Administrative Associate will:

  • Assist in the overall functioning of the UNDCO Regional Desk.
  • Provide substantive and administrative support in managing priorities and work flow of the Regional Director UNDCO; coordinate and monitor multiple and diverse activities to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
  • Manage financial resources; provide reporting on use of funds, and track progress on workplan.
  • Manage operational support activities (procurement, travel, leave management) for the Regional Desk.
  • Organize procurement of consultants, and contract and vendor management.
  • Maintain expert roster management and the identification of consultants to support the region/countries, in collaboration with UNDCO Headquarters.
  • Oversee preparations of annual results and financial reporting and draft minutes of regional meetings.
  • Provide logistical support for training, meetings, and events, and administrative support and correspondence management.
  • Support the identification of expertise for the provision of regional support to United Nations Country Teams (UNCTs).
  • Manage scheduling on behalf of the Regional Director.
  • Screen and prioritize incoming correspondence; compile relevant background documents and references; identify issues requiring the Regional Director ‘s attention and refer others to relevant officers for appropriate disposition; monitor and follow-up on actions to be taken.
  • Independently handle a wide range of complex information requests; and draft responses.
  • Organize meetings, etc., handling all necessary arrangements.
  • Any other related tasks as may be required or assigned by the supervisor.

Qualifications/Requirements

Required degree level: Bachelor degree or equivalent

Education - Additional Comments:

Bachelor’s degree in a relevant area.

Required experience: 24 Months

Experience remark:

  • At least 2 years of professional work experience in programme or project support and administration, technical cooperation or other relevant areas.
  • A minimum of 2 years of experience organizing and coordinating meetings, conferences and events is required.
  • Field experience in development cooperation is desirable.
  • Experience in the United Nations system or a comparable international organization is desirable.
  • Experience with inter-agency or interorganizational collaboration in the development sector is desirable.
  • Experience working in a multicultural team at country, regional and global levels is desirable.
  • Experience working with senior officials in the United Nations System or a comparable international organization is desirable.
  • Experience with Umoja is desirable.
  • Excellent oral and written skills in English; excellent drafting, formulation, reporting skills.
  • Accuracy and professionalism in document production and editing.
  • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development.
  • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel.
  • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
  • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
  • Sound security awareness.
  • Have affinity with or interest in coordination, volunteerism as a mechanism for durable development, and the UN System.

Language skills:

  • English(Mandatory), Level - Fluent
  • Russian(Optional), Level - Working Knowledge

Area of expertise: Administration and administrative assistance

Driving license: No 

Competencies values:

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

UNV Turkey

The United Nations Volunteers (UNV) programme is the UN organization that contributes to peace and development through volunteerism worldwide. Volunteerism is a powerful means of engaging people in tackling development challenges, and it can transform the pace and nature of development. Volunteerism benefits both society at large and the individual volunteer by strengthening trust, solidarity and reciprocity among citizens, and by purposefully creating opportunities for participation. UNV contributes to peace and development by advocating for recognition of volunteers, working with partners to integrate volunteerism into development programming, and mobilizing an increasing number and diversity of volunteers, including experienced UNV volunteers, throughout the world. UNV embraces volunteerism as universal and inclusive, and recognizes volunteerism in its diversity, as well as the values that sustain it: free will, commitment, engagement and solidarity.
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