Logistical Management

• Logistical management of Mission premises; Oversee the furnishings of premises (offices and guesthouses); Supervise maintenance and repairs of premises; Provision and replenishing of office supplies:
  Identify needs in stationery and office supplies; Establish a follow-up procedure for the stationery store; Undertake purchases and storage of supplies;
   
• Financial Management: Manage the expenses for the logistical department, Provide a documentary justification of expenses to the Country Finance Department;
   

Procurement, Stock Management and Suppliers

• Database of Local Suppliers: Undertake a market study; Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;
• Follow up of Procurement Procedures, confirming to procurement guidelines. Undertake quotations or launch Calls for Tender; purchase goods, draft contracts; Receive merchandise and oversee the customs procedures for imported goods; Check the condition and nature of goods received as required by the contracts; Manage the presentation, circulation, filing and archiving of procurement documents, confirming to FLAT procedures;
• Management of Stocks and Supplies: Identify warehouses for storages, ensure premises are furnished and made secure for use; Establish too's for stock management; Undertake periodic inventories; Manage stock movements and distributions of goods in the framework of project implementation;
   

Management of the Vehicle Pool and Transportation.

• Management of the Vehicle Pool. Organise the allocation and daily availability of vehicles. Establish tools for vehicles follow-up: log books, technical check-ups etc. Ensure the maintenance of and undertake a monthly inventory of the vehicle pool. Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the Transportation management: Identify companies for the transportation of stock. Elaborate and follow a timetable of stock delivery for projects. Complete and file waybills. Organize and oversee the loading and unloading of goods. Ensure administrative and custom requirements are adhered to;

    Management of Technical Equipments

• Management of the IT Network. Organize the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems). Identify suppliers of Internet access and negotiate service contracts. Ensure back-ups of information and files are kept on the server. Ensure the maintenance and undertake a regular inventory of IT equipment;
• Management of Communication Equipment. Organize the installation of communication equipment: telephones, HF, and VHF radios. Train staff in the use of such equipment. Ensure the maintenance and undertake a monthly inventory of communication equipment. Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;
• Management of Power supplies Equipment: Organise the installation of equipment: generators, solar panels, etc. Train staff in the operation of such equipment. Ensure regular maintenance and undertake a monthly inventory of equipment;
   

REQUIREMENTS / QUALIFICATIONS:

              Experience

• At least 3 years of work experience in logistics work.
• Previous experience working with international NGOs (preferred).
   

                 Skills and Abilities

• High level of familiarity with computer word-processing, spreadsheet and database packages essential.
• Strong team-player, excellent leadership, communication and inter-personal skills, ability to work independently.
• Strong organizational, interpersonal, and communication skills; ability and willingness to travel to field offices in unstable security environments; must demonstrate flexibility to adapt to changing requirements; must be able to work independently while being a strong team player
• Strong organizational skills and attention to detail;
• Valid driver’s license and a good driving record.
• Basic computer skills Ms word, Excel, Access.
• Working and prioritizing multiple tasks.   
• Able to communicate effectively (written and verbal) in English and Turkish
• Good supervisory skills, time management, and interpersonal skills
• Excellent interpersonal skills.
• Good working knowledge of computer software: MS Word, Excel & email applications required
• Please be advised that this is a local position and as such only applications from candidates with Turkish citizenship will be considered

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