I – Position Summary 

The primary role of the Accounting Coordinator is to ensure complete and accurate financial data records and proper documentation are maintained by the country office (CO). S/He coordinates the processing of all financial data in the system, application of CARE’s accounting and financial policies and procedures and prepares and submits accurate financial reports to all stakeholders in a timely manner to assist management in meeting donor compliance and other statutory requirements. S/He participates actively in the management of the day-to-day financial operations at CO level by supervising a variety of accounting activities including vendor payments, cash receipts, payroll journal entries, accrual and other adjusting journal entries as well as account reconciliation, support of audit preparation, budget and forecast activities.

The Accounting Coordinator will also be responsible for the review and approval of certain transactions in the general ledger, accounts payable, accounts receivable and cash management. Within the general ledger, he/she will approve certain GL journal entries such as payroll and spreadsheet uploads from disconnected sub-offices, determining cost pools and allocation factors, and communicating these factors to the shared services center for processing allocations.  Within accounts payable, s/he ensures advances are settled timely and substantiated adequately, and s/he reviews and approves transactions such as spreadsheet uploads from disconnected users. Within accounts receivable, s/he ensures that any payments received at the CO are deposited and recorded properly. S/He will participate actively in forecasting CO cash needs, performing treasury transfers and determining if new accounts/banking services are required.

This position supervises a team of 2-3 accountants/finance officers in the CO.

The Accounting Coordinator profile includes: very strong accounting and finance knowledge, analytical skills, attention to details, ability to work effectively under time pressure, strong business partnering skills with ability to influence CO senior staff, team player, proactive individual with ability to offer structured guidance, ability to ensure that the right priorities are set for the accounting team, good training and leadership skills.

II – Responsibilities

Job Responsibility #1: Team management, talent and staff development (15%)

With support from the Finance Director, the Accounting Coordinator ensures that talent management and development needs of the accounting team are met. Major activities include:   

Job Responsibility #2: Management of Payrolls/Benefits/Taxes (15%)

• Supervise, direct and review the work of the accounting staff (including, but not limited to, account reconciliations, payroll, accounts payable transactions, etc.) and ensure appropriate segregation of duties within team;
• Provide training to new and existing staff as needed
• With the support from the Finance Director (or equivalent), handle staff performance and other personnel issues;
• Work with each direct report and the Finance Director (or equivalent position) to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.
• Support the Finance Director with any special projects and finance workflow process improvements;

• Participate in talent reviews and management initiatives to develop and retain skilled accountants in the country office.

• Reviews monthly local staff payroll register prepared by HR unit, validates all information and ensures accuracy of all calculations including the local taxes
• Works with the finance/tax consultant to provide with all required information needed for any kind of local statutory reporting and payment of SGK and Stopaj taxes
• Ensures timely and accurate payment processing of Payroll based SGK taxes and reconciles with the system data considering all additional tax discounts and exemptions
• Ensures the accuracy of benefit accruals (severance, 13th salary, VL) and are in compliance with CARE policy and local laws. Maintains offline trackers for all accrued benefits and reconciles with the system data on a monthly basis to keep the correct liabilities in the financial statements
• Ensures that staff salary payments are processed timely and payroll clearance account is fully reconciled and cleaned
• Ensures that local staff payroll and all associated entries are booked timely and accurately
• Maintains payroll files in accordance to local laws and to meet CARE’s financial policies.
• Reviews the Payroll file for international staff including VL accruals and supervises the processing of that
• Supervises the IRR and 1099 reporting for HQ USA
• Ensure that the staff monthly payrolls are charged according to the approved monthly PAR

Job Responsibility #3: Data Processing and Accounting Systems Implementation (20%)

The Accounting Coordinator is responsible for the day-to-day implementation of all accounting systems and processes in place in the CO. S/He ensures accounting transactions are documented adequately and recorded in the system in a timely manner. These include but are not limited to the following:

• General Ledger: ensure all payroll transactions, accruals and other adjusting entries are processed timely and posted in the system; upload spreadsheet journals are prepared and processed correctly; prepares the cost allocations (SPC and other cost pool allocation as appropriate); approve certain GL journals;
• Accounts Payable: ensure cash disbursements and advances settlements are processed timely using the appropriate vouchers; ensure that all PO based and non-PO based payments are processed. voucher upload spreadsheets are prepared and processed correctly; approve certain vouchers upload (e.g. upload spreadsheets); runs the pay cycle
• Accounts Receivable: ensure that all deposits are booked timely and accounting entries are created properly;
• Cash Management and Treasury: ensure cash requests and settlements are properly recorded in the system; ensure that all cash management module entries are booked and posted timely; ensure bank statements are transmitted to SSC monthly for booking the bank fees and processing the bank reconciliations; review bank reconciliation performed by SSC.
• Assets Management: ensure assets accounting and depreciation reports are reviewed prior to period closing; manage the assets maintenance and retirements in the system and reconcile any inventory difference with the system;
• Sub-office and disconnected user data: ensure all data submitted by disconnected users are reviewed, properly documented and processed in the system.

Job Responsibility #4: Period Closing, financial statements analysis and Financial Reporting (15%)

The Accounting Coordinator is responsible for the preparation of complete, accurate, reliable and timely monthly/quarterly/yearly financial reports for submission to CO management, program managers, donors, regional office and Shared Service Center, as appropriate. S/He plays a major role in the period closing process. Some key activities assigned to this position include:

• Participate actively in the management of the period closing process by using the closing checklist or other appropriate tools to ensure all required activities are completed accurately and timely.
• Monitor unposted vouchers, unposted journals, unposted items under AR or Treasury modules and follow up with budget holders or approvers to ensure all transactions are processed before closing the period;
• Perform account quality controls prior to period closing, to include: accounts reconciliation (e.g. payroll recon, sub-office reports review, sub-ledger recon, etc.); review of accounts fluctuation to identify and address any unusual movements; generate and review reports to ensure accounting entries are properly created (e.g. asset depreciation) etc.;
• Ensures that all suspense accounts related to the Payrolls and people soft costs allocations are cleared timely  
• Maintain and process all cost pools allocations based on CARE SPC Policy and fair sharing
• Prepare all required reports related to the financial statements in a timely manner for submission to management, program staff, Shared Services Center and other stakeholders
• Ensure timeliness and quality of financial month and year close with clean and reconciled status
• Respond to all audit queries related to the financial statements and system data

Job Responsibility #5:  Treasury, Receivables, Cash Flow Management and Banking (15%)

The Accounting Coordinator provides crucial support to the Finance Director (or equivalent position) in managing the CO day-to-day financial operations, to include treasury functions, cash transfers and other cash activities. Key activities include;

• Forecast cash needs budget/forecast and cash flow analysis, set cash position, request fund from CI members and donors. Follow up with SSC team on USG funds FRLC DRDN
• Coordinate banking operations and maintain liaison with CO bankers as delegated by the Finance Director
• Ensures bank transfers (foreign and local) are done in a timely manner and meet the financial obligations of the country office, including request of funds from HQ. This would involve the completion of the cash flow matrix template needed by SSC when requesting for monthly cash flow.
• Follow up and coordinate with the field offices regarding the monthly cash flow  and needs
• Supervise the submission of the bank statements to the Shared Service Center (SSC) and ensure receipt of complete and accurate bank reconciliation from the SSC. Ensure that the monthly final bank reconciliations received from SSC are checked/verified to ensure accuracy of the information. Initiates corrective actions as necessary.
• Ensure the implementation of the CO local SoPs regarding the cash disbursements
• Supervise the collection of contractual and miscellaneous receivables;
• Supervises maintenance and adequate control of  Safety Cash
• Responsible for all intra –Intercompany accounts / cross charging/ reconciliation between CARE Turkey and other CARE International Members. ensures that all ICBs are paid or collected timely

Job Responsibility # 6: Compliance, Audit coordination, and other special assignment (15%)

• Review and verification of all CARE financial transactions to ensure compliance with CARE and Donor procurement and accounting procedures
• Ensure that all expenditures are justified and substantiated adequately prior to processing the entries in the system and the payments
• Support the finance director in management of all types of Audits – internal, external, Donor or local statutory audits which assumes working on sampled transactions, coordination among different units, collection of all needed support documents and required data. Closely collaborates with award and sub award teams while managing the audits
• Support the finance director in review and commenting the AUDIT reports
• Support the finance director in implementation of the corrective action plans after audits –if/as applicable
• Conduct the process of asset register reconciliation with the system data
• Ensure timely and accurate reporting for special report of USG funds such as VAT and Fly America act
• Supervises the filing system – electronic and hard file folder to ensure the consistent and organizing filing, archiving and easy accessibility

     Job Responsibility #7:  Emergency Response / Staff Security (5%)

• Take a lead role in facilitating timely, quality administrative support function delivery in the time of emergency response
• Guides and supports management on staff security concerns
• Promote a safe and secure work environment; foster a safety and security culture; and ensure consistent application of, and compliance with, CARE Turkey safety and security policies and procedures.

III – Requirements

Required 

• Bachelor’s degree in Accounting or Finance or equivalent combination of education and experience.
• At least 5 years of accounting experience.
• Experience in budgeting and budget Monitoring
• Extensive experience in analyzing and applying differing requirements and regulations.
• Excellent understanding of fund accounting principles and processes.
• Good written and oral communication skills in Arabic and English.
• Good computer skills in MS Word, Excel spreadsheets, internet and database software programs relating to accounting.

• This position requires Related managerial know-how: Operational or conceptual integration or coordination of activities that are relatively homogeneous in nature.

• The Human Relations Skills for this position are designated as Basic: courtesy, tack and effectiveness in dealing with others in everyday working relationships, including contacts to request or provide information.

Desired

•  MBA/Financial Management or CPA
• Three years of experience working for NGOs or similar not-for-profit organizations.
• Prior experience in supervising the work of other staff members
• Knowledge of PeopleSoft

Child Protection Policy

Child abuse in all forms is unacceptable to CARE Turkey, which recognizes its responsibility to protect children from harm in all areas of its work. CARE Turkey is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy

 CARE Turkey expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. CARE employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside CARE.

IMPORTANT NOTICE:

Employment is subject to the possession of valid identification documents (passport, residency card, temporary protection card, etc.) and successfully obtaining permission to work by the Government of Turkey (work permit). CARE will submit the work permit application on behalf of the selected candidate after the job offer accepted. Candidate can start to work for CARE only after the work permit is received. Failure to provide the required documents or rejection of a work permit application by the Government of Turkey will result in your employment offer being rescinded.

HOW TO APPLY

Interested candidates, please send a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post, following to email

provided when you click the apply button.

Reference Code: Accounting Coordinator

Applications in languages other than English will not be reviewed.

 “Applications are strongly encouraged from female candidates“

Only short-listed candidates will be contacted.

** CARE International is an Equal Opportunity Employer **