CARE International in Turkey (CARE), together with its partners, is providing humanitarian assistance to people affected by the Syrian crisis, both in Syria and Turkey. CARE began projects responding to the needs of Syrian refugees in southern Turkey in October 2014.
This Project Officer position will sit within the Cross Border Program team for projects implemented in northern Syria, based in Gaziantep. Under the Project Manager’s guidance and supervision, the Project Officer work with the program team and implementing partners operational in Syria to ensure program objectives and activities are implemented per defined workplans. In addition, it is expected that the Project Officer will ensure that all grants for which s/he is focal point are implemented in a manner that ensures the highest accountability standards and compliance for internal (partners, client/beneficiaries and CARE country office and CI members) and external (donors, local stakeholders) clients.
The Cross Border program team works to maintain the current mandate and commitments to the partners, donors and develop new strategic & gendered program to ensure effective & efficient delivery: As part of this team, the Project Officer will be involved in developing and implementing in partnership a quality program, engage in learning on newly emerging aspects of humanitarian and resilience programming for protracted crises, incorporating components of protection, gender integration, economic empowerment, market analysis, and involvement of private sectors.
Contract length: One year, with the possibility of extension, dependent on funding.
Responsibilities and Tasks
Describe the major responsibilities, principal tasks, competencies and end results for which the position is accountable (limit responsibilities to five). Include WHY it is done and the impact on the organization. List the responsibilities in the order of importance and state the percentage of time the employee spends on each responsibility during a typical year.
Employees who supervise other regular employees on a continuous basis should have Staff Management as the number one Job Responsibility. Full supervision includes performance management, hiring, terminating, developing and coaching the employee in the course of his/her duties. The general rule of thumb for percentage of time for management of others is 5% per direct report. Example: If a supervisor has six direct reports then at least 30% of his/her job should be allocated to supervising those employees.
Job Responsibility #1 60%
Support the Management of Donor Contracts
• Support project and program manager to effectively manage the sub-granting process by preparing sub-grant documents, contract amendments and maintain program grant files.
• Develop, review and adopt project work plans on a regular basis for assigned projects in collaboration with project manager and partner staff
• The focal point for assigned grants with up to date filling and maintaining the dropbox filling system
• The focal point in communication with the assigned MEAL team, reviewing the MEAL plans and MEAL tools
• Work with partners to develop human resource plans, monitoring staffing gaps and work with project managers to adequately maintain staffing for assigned grants.
• Work with partner teams to ensure the successful completion of assigned projects including follow-ups on project close-out procedures, final close-out documentation, grant filling requirements and safe storage of final project documents in the centralized filing system.
• Work with the partners to review and verify emergency response projects’ documentation and templates.
• Ensure CARE and partners implement grants in a manner that meets contractual obligations including all donor and CARE policy, procedures, rules, and regulations.
• Participate in regular team meetings with cross border colleagues and partners to ensure projects are implemented per agreed work plans and to support them to do this.
• Monitor project progress and expenditures in coordination with the CARE Project Manager and Grants officer.
• Coordinate and collaborate with technical specialists as needed to implement specific technical components of assigned projects.
• Assist to initiate procurement of goods and services as required by assigned projects and coordinate with program support departments on the timely delivery of services.
Job Responsibility #2
Program and Project Information Management
• Produce clear and quality reports, including but not limited to 4Ws to clusters, inputs for Sitreps, donor reports that demonstrate good accountability.
• Coordinate with the partners and related clusters’ information management focal points to ensure proper coordination and information sharing mechanism are in place.
• Support to conduct situation monitoring needs assessments, baseline surveys, evaluations, and third-party monitoring activities
• Regularly update cross border portfolio, reporting matrix in close coordination with program managers and resource mobilization team
• Provide relevant project briefs, factsheets, and updates to consultants, third-party monitors, evaluation agencies and any other internal and external parties as assigned by the project manager.
• Assist to develop terms of references for consultancies and scope of work for new grants.
• Work with program design teams to prepare narrative inputs, budgets, and work plans as necessary
Job Responsibility #3
Capacity Building of partners
• Work with partners and coordinate training and other capacity-building initiatives as needed by specific projects with program and program support departments.
• Work with the partners to activate and enhance partners’ preparedness plan and follow up the actions required to improve the preparedness plan implementation and quality.
• Identify priority areas for capacity building and work with the Program Manager and Partnership Coordinator to provide additional training and support.
Ensure all disputes that may arise with partners are resolved in an amicable manner in close consultation with the program management team and Partnership Coordinator.
- Bachelor Degree in Humanitarian Response, Development Studies or relevant technical field
• Two years of relevant work experience of which at least one in a not-for-profit humanitarian organization.
• Experience in program monitoring, coordination and information management.
• Demonstrated ability to work in partnership with other organizations.
• Ability to identify and implement opportunities for innovation.
• Ability to work within coordination mechanisms and as necessary represent CARE in external meetings
• Strong communication skills, both written and verbal
• Strong understanding of gender issues and experience in integrating these into program practice.
• Ability to work with; support and influence others.
• Program experience in complex emergency contexts.
• Experience in implementation of Emergency response programming
• Excellent planning and organizational skills.
• Excellent command of Excel and other data management software
• Good oral and written communication skills.
• Fluency in English and Arabic
• Strong coaching, training, and mentoring skills.
• Gender awareness and a commitment to gender equality.
Child Protection Policy
Child abuse in all forms is unacceptable to CARE Turkey, which recognizes its responsibility to protect children from harm in all areas of its work. CARE Turkey is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
Discrimination, Abuse and Harassment Policy
CARE Turkey expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. CARE employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside CARE.
Employment is subject to the possession of valid identification documents (passport, residency card, temporary protection card, etc.) and successfully obtaining permission to work by the Government of Turkey (work permit). CARE will submit the work permit application on behalf of the selected candidate after the job offer accepted. Candidate can start to work for CARE only after work permit is received. Failure to provide the required documents or rejection of a work permit application by the Government of Turkey will result in your employment offer being rescinded.
HOW TO APPLY
Interested candidates, please send a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post, following to email
provided when you click the apply button.
Reference code: Emergency Response Project officer
Applications in languages other than English will not be reviewed.
“Applications are strongly encouraged from female candidates“
Only short-listed candidates will be contacted.
** CARE International is an Equal Opportunity Employer**