Vacancy Notice Number:
Consultant (Procurement Technical Advisor)
Gaziantep – Turkey
Deadline of Applications:
05 February 2021
Number of Vacant positions
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
The IOM is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to end forced migration and/or improve displacement conditions. IOM also has a leading role in the Camp Coordination and Camp Management (CCCM) Cluster, participates in coordinated humanitarian responses, and engages in inter-agency collaboration to meet the needs of affected-persons and contribute to their protection.
As a member of the UN Humanitarian Country Team in Syria and all concerned neighbouring countries, the IOM Director General has activated the L3 Emergency Standard Operating Procedures (SOPs) to enhance organizational humanitarian assistance and priorities related to Internally Displaced Persons (IDPs), refugees and returnees, and IOM is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolutions have been allowing IOM and its partners to provide cross-border assistance from Turkey to Northern Syria since 2014.
IOM Turkey works in the sectors of Shelter/Non-Food Items (NFI), Water, Sanitation, and Hygiene (WASH), CCCM, Protection, Food Security and Livelihoods (FSL) and works with clusters, International Non-governmental Organisations (INGOs), Turkish Government Authorities and Syrian partners on identifying vulnerable displaced populations inside Syria, and delivering aid to Syrian people in need.
IOM is a leading UN agency in the Cross-Border response, procuring and supplying the largest quantities of NFIs, shelter materials, and other aid items. IOM has significant and dedicated staffing in Procurement and Logistics, with substantial supply chain capacity in Turkey , as well as expertise in all key areas of the cross-border humanitarian response. The Procurement Working Group was recently established to support NWS Cross-Border response strategic planning and capacity development efforts.
Under the overall supervision of the Senior Programme Coordinator (Cross-Border) and the direct supervision of the Project Officer (Capacity Development), in close coordination with the relevant programmatic and support units, the incumbent will be responsible for representing IOM as a co-lead for the Procurement Working Group (PWG) and provide technical expertise and strategic guidance to the PWG and its members.
Major Duties and Responsibilities:
- Represent IOM as a Co-lead of the Procurement Working Group (PWG).
- Provide strategic guidance and technical expertise in procurement and logistics to the PWG and its members.
- Coordinate with agencies and I/NGO partners on common procurement issues, challenges, and needs.
- Host workshops and learning exchanges targeting procurement departments of I/NGOs partners working in NWS.
- Generate or provide technical review of procurement SOPs, guidance documents, and or toolkits in coordination with the PWG as necessary.
- Support periodic market analysis and procurement mapping efforts for NWS.
- Keep abreast of any updates to Turkish Government protocols that may impact procurement processes.
- Keep abreast of of developments in the Syria crisis context and cross-border humanitarian response specific to NWS.
- Attend and participate in Cluster meetings and other coordination fora as necessary.
- Develop, compile, and present advocacy messages regarding procurement challenges and opportunities through NGO Forum channels to donors and stake holders.
- Perform such other duties as may be assigned.
TANGIBLE AND MEASURABLE OUTPUTS OF THE WORK ASSIGNMENT
- Participate and represent IOM as the co-lead of the Procurement Working Group.
- Support the PWG with technical expertise in the development of procurement and logistics strategy and planning.
- Develop capacity building initiatives for working group members.
REALISTIC DELIVERY DATES AND DETAILS AS TO HOW THE WORK MUST BE DELIVERED
- Development of training plan within 2 months of start date
- Conduct trainings within 5 months of start date
- Monthly progress reports
PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS (VALUE OF SERVICES RENDERED IN RELATION TO THEIR COST)
- Satisfactory completion of tasks in the TOR.
- Master’s Degree in Social Sciences, Engineering, International Relations or a related field from an accredited academic institution with at least five years’ relevant working experience; or
- University Degree in above fields with seven years of relevant professional experience.
- At least five years’ work experience in procurement and logistics in emergency contexts;
- Experience working in cross-border humanitarian response settings, preferably in the Syria context or the MENA region; ;
- Experience in market assessment, response analysis frameworks, program M&E and analysis;
- Knowledge of technical principles and concepts of procurement and logistics including warehousing, quality control, pre-positioning, transhipment, customs, data management, knowledge of Minimum Economic Recovery Standards and the CaLP Minimum Requirements for Market Analysis in Emergencies;
- Knowledge of or experience working in the cluster system or other humanitarian coordination bodies, in addition to general knowledge related to humanitarian response and early recovery sectors.
- Preferably advanced skills in Microsoft software such as Excel, Word, PowerPoint, as well as other relevant logistics and data management software;
- Demonstrated ability to establish effective and working relations with local and international staff and other stakeholders, including donors and senior management;
- Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
- Experience in emergency operations and inter-agency settings.
- Fluency in English is required.
- Working knowledge of Arabic and Turkish is advantageous.
Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and
• Accountability: takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling
environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered. The approval of current employer (If applicable) is necessary for holding this position and advance written permission from current employer is necessary before assigned duties.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number (CON#TR/2021/15) and the city applied for in the subject line of the e-mail or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 05 February 2021.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.