Country Director PRF-2211-01002-297

Syrian American Medical Society Foundation Gaziantep
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Position: Country Director PRF-2211-01002-297 Job Location: Gaziantep, Turkey Reporting to: Regional Director Working area: Gaziantep, Turkey Number of positions open: 1 Last date for application: December 4th 2022

ACCOUNTABILITIES

Key relationships: Executive Director, Country Representatives of other SAMS’ offices, Regional Relief Committee Chair.

General objective of the position: The SAMS Country Director is the most senior representative for SAMS in a country and is responsible for all aspects of country-office management, including programs, operations, and advocacy.

Main tasks and responsibilities: Strategic, Leadership and Representation • Develop a strategic plan to expand SAMS’ programs, including program and operational objectives. • Ensure the country structure is designed to achieve the strategic plan. • Ensure the annual operational plan is aligned with regional office strategic goals • Ensure that SAMS remains a partner of choice for major international donors. • Seek out and pursue opportunities to raise the profile of SAMS. • Ensure SAMS plays a leading role in influencing humanitarian policy and practice, as well as decision makers, and Monitor and analyze the political, humanitarian, and socio-economic context • Share with the Regional Director progress on organizational-capacity assessment indicators, internal-control findings, risk management, security, disability policy, safeguarding, and any other requested information • Foster and manage strong communication lines and collaboration with Regional Office staff and Ensure efficient internal coordination at the regional level. • Ensure strong advocacy and communication activities in alignment with SAMS’ advocacy and communication strategies. • At various levels ensure strong representation with government authorities, donors, international organizations, international and local NGOs, and humanitarian networks. • Represent the SAMS Turkey Office on legal matters with Turkish authorities • Ensure compliance with Turkish local laws, procedures, and regulations applicable to INGOs in Turkey • Create an annual report on all functions of the country office, including statistics and indicators Program Management • Ensure program design is based on rigorous assessments. • Develop the country program strategy aligned with organizational goals and strategic objectives • Manage and expand all in-country partnerships and identify and actively pursue new funding opportunities • Ensure program objectives are specific, measurable, attainable, realistic, and timely. • Ensure data is collected to monitor program effectiveness and inform implementation, and Ensure quality program evaluations. • Ensure technical quality measures are implemented in all programs according to SAMS’ technical protocols. • Ensure donor proposals and reports are of high quality and submitted in a timely manner. • Demonstrate effective use of remote management strategies. • Provide monthly general reports to the Regional Director with monthly updates on key performance indicators and a summary of active grants for Syria and Turkey • Provide detailed quarterly reports to the Regional Director Operations Management • Provide all financial reports and budgets to the Regional Director. • Oversee financial resources and ensure they are effectively managed and adhere to SAMS’ and donor regulations. • Provide timely and effective oversight of the country program’s financial position. • Maintain effective and coordinated budget monitoring processes for grant funds and private funds. • Ensure effective procurement and logistics practices that adhere to SAMS’ and donor regulations. • Develop and lead a security management system to protect SAMS’ staff and assets. • Implement security protocols and policies, and be responsible for the overall security in the Turkey & Syria offices.

Staff Management and Performance • Ensure human resource system is in place, such as job descriptions, performance objectives, performance management, recruitment and retention strategy, benefit policy, and salary scales. • Manage HR manpower including job requisition approvals, oversight and use of allowances, • Consult with the Regional Director on changes regarding the annual performance system and annual increment rates. • Ensure that the Senior Management Team has clear and realistic goals and objectives • Ensure human resource policies adhere to local government regulations. • Ensure human resource work instruction is effective and implemented according to SAMS’ HR Regional Manual. • In coordination with the Regional Director, oversee the recruitment for the positions of Manager, Coordinator, Senior Manager. • Consult the Regional Director with the annual salary scale review, amendments in JDs, and any structural modifications. • Oversee the management, coaching, and development of staff to build a cadre of skilled, committed and motivated personnel. • Promote and monitor staff care and well-being. Model healthy work-life balance practices. • Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented annual performance reviews.

Compliance: • Ensure all country office departments/sections have clear and functional SOPs • Ensure all country office operations adhere to SAMS’ policies, donor policies, and applicable local laws • Manage PSEA and other investigative internal issues and report to the Regional Director. • Manage all complaints and ensure accountability among all stakeholders of the complaints. • Participate and support the team during audits. • Support the compliance department in achieving its objectives and provide all necessary action to ensure a smooth implementation of its processes. Culture and Communications • Promote and model a positive, professional, and respectful office culture. • Maintain a healthy and empowering office environment that encourages open, honest, and productive communication among SAMS staff • Maintain an environment of openness and inclusiveness • Hold weekly country office meetings and ensure departmental leaders hold weekly team meetings to promote effective planning, information sharing, and team problem solving.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required

• University degree in any related field. Desirable Master degree • Minimum 7 year’ experience in managing teams of 25+ staff. in finance and grant management and managing USG, European, and UN funds. Desirable 10 years’ experience in managing teams of 25+ staff. in finance and grant management and managing USG, European, and UN funds.

Languages

• Fluent written and spoken in Arabic • Fluent written and spoken English • Upper-Intermediate Written and Spoken Turkish

Competencies:

• Organizational Knowledge • Strategic Networking • Strategic Thinking • Gmail • Microsoft Office Software (Excel, Word, PowerPoint)

CONTRACT CONDITIONS

The salary will be defined regarding the SAMS Turkey Office salary scale on-going.

Interested candidates may please send their resume and fill the application in the following link:

https://recruitment.sams-hr.com/

 

Syrian American Medical Society Foundation

SAMS Foundation is governed by an appointed board of director and its operations are implemented by dedicated staff and volunteer medical professionals in five countries.

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