Position: Deputy Finance Manager

Duty station: Gaziantep

Line Manager: Finance Manager

Starting date: 01 September 2020

ABOUT PEOPLE IN NEED - PIN

PIN is a humanitarian organization that works in areas affected by man-made or natural disasters to save lives, sustain human rights, and restore healthy communities; therefore, PIN’ work is essential and becomes more important during disasters.

General Objective of the position:

He/she will be responsible for the preparation of new budgets, budget reviews and realignments, expenditure forecasts, financial reports, management of partners finances, costs allocations among sources.

PRINCIPAL RESPONSIBILITIES AND TASKS:

1. BUDGETS

• In coordination with programs team and or management prepares all new budgets for projects and administration, including narratives.
• In coordination with programs team and or management prepares budget revisions and realignments for all budgets for projects and administration, including narratives.
• Supports programme managers as well as support departments with budget planning and expenditure forecasting (drawings)

1. COST ANALYSIS AND ALLOCATION

• Prepares cost analysis and recommendations and reports to the Finance Manager
• Proposes cost allocation methodologies
• Prepares and controls the monthly shared costs computations and allocation to projects
• Prepares and controls the monthly HR overview for distribution and allocation of salaries
• Prepares and controls the monthly rent lists for offices/GHs, cars and other facilities

1. FINANCIAL REPORTS

• Keeps track on financial reporting deadlines
• Reviews financial data before reporting and if needed liaise with Finance Manager and accountancy for corrections or amendments.
• Prepares all financial reports and submits to Finance Manager for final review and approval

1. PARTNERSHIP FINANCES

• Participates in the process of due diligence for new partners
• Responsible for budget review, monitoring and reporting of PIN’s partners
• Responsible for ensuring proper supporting documentation is kept and archived by the partners.
• Responsible for compliance in contractual terms, policies and procedures followed by the partner.

1. STAFF MANAGEMENT AND CAPACITY DEVELOPMENT

• Line manages a finance officer and/or assistant
• Trains and builds the capacity of staff under his/her supervision
• Performs periodical evaluation to staff under management, under instructions from HR department.

1. OTHERS

• Acts as Finance Manager when Finance Manager is absent.
• Other tasks assigned by employee’s line manager corresponding to actual needs of PIN and its projects.
• Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s line manager.

REQUIREMENTS:

• Minimum bachelor degree.
• Minimum 2-year experience in finance management, accountancy
• Knowledge of donors’ rules and regulations USAID, EC, ECHO, SCD, etc
• Motivation to work in NGO/humanitarian sector.
• Good IT skills - Microsoft Office applications (Outlook, Word, Excel)
• Fluent in English and Arabic. Turkish is an added advantage
• Excellent communication, organization, negotiation and interpersonal skills with the ability to easily establish and maintain relationships with stakeholders from a wide variety of backgrounds both internally and externally; able to advocate on behalf of the organization
• Ability to organize and plan effectively, work independently.

     On behalf of PIN                                                                                 Employee