Work Type
Tam ZamanlıSector
Uluslararası KuruluşEducation
Foreign Language
Location
TürkiyeExperience(Year)
Yeni mezunAd Date
11.10.2024Application Deadline
23.10.2024Remaining Day
1
Vacancy Notice Number: |
CON#TR/2024/175 |
Position Title: |
Consultant (Final External Evaluator) |
Classification: |
Consultancy Contract |
Eligibility: |
Turkish Nationals |
Duty Station: |
Türkiye |
Deadline of Applications: |
23 October 2024 |
Number of People to be hired |
1 |
Category: |
Internal & External |
General Functions:
Commissioned by: IOM Türkiye, Monitoring, Evaluation, Accountability, and Learning (MEAL) Unit
Managed by: Protection Unit and MEAL Unit
Evaluation context
The International Organization for Migration (IOM), now the UN Migration Agency, was established in 1951 and is the leading inter-governmental organization in migration, working closely with governmental, intergovernmental and non-governmental partners. With 173 Member States, eight states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all.
The IOM established its operations in Türkiye in 1991. IOM's partnership with the Government of Türkiye (GoT) was formalized in November 2004, when Türkiye became an IOM Member State. IOM Türkiye closely works with the government of the Republic of Türkiye, regional authorities, the UN, donors and civil society organizations to address migration challenges in Türkiye by implementing programmes through three pillars: Resilience, Mobility, and Governance.
The project titled 'Assisted Voluntary Return and Reintegration of Irregular Migrants in Türkiye,' funded by the European Union, with a span of 42 months (22 June 2021-21 December 2024 as originally planned) contributed to the objectives outlined under Action 8 (Home Affairs) of the Financing Agreement for Annual Action Programme for Türkiye for the Year 2016, which seeks to contribute towards improving Türkiye's migration and asylum management in line with the EU standards and best practices. In the context of legal and irregular migration, national strategies have been put into place to raise the standards of Türkiye in line with the EU and international standards. The Türkiye 2019 Report notes that "Türkiye is working on developing a national mechanism for Assisted Voluntary Return. In line with this, capacity building on Assisted Voluntary Return and Reintegration (AVRR) is stipulated among the priorities of Türkiye's action plans.
Therefore, as part of Türkiye's current efforts to upgrade its migration management system, Türkiye intends to continue developing an effective, sustainable and rights-based AVRR mechanism in its current return policies framework. Effective return policy and AVRR programme in Türkiye will promote enhanced cooperation with the EU by promoting coherence between the policy frameworks (including return policy) of EU member states and Türkiye and providing the AVRR option on a more consistent and widespread basis to migrants stranded in Türkiye. To contribute to overall and specific objectives of the action, the activities that have been carried out in Phase III of the project include the provision of information and counselling activities for the main target group referred by PMM to IOM; the provision of gender-sensitive return and reintegration assistance to migrants; and capacity-building workshops particularly for personnel of public authorities, civil society organizations, and representatives of countries of origin and transit in the context of supporting coordination on the AVRR systems, as well as improving AVRR assistance for vulnerable migrants. Within this context, the proposed action was highly relevant for the PMM to support its efforts to strengthen Türkiye's AVRR system as one coherent component of its overall migration management strategy.
This action is the third phase of the AVRR programme, the previous phases of which were also supported by EU's Instrument to Pre-Accession (IPA) funds as part of their 2011 and 2014 programming. During the AVRR Phase I, the focus of capacity building was on establishing the AVRR mechanism. Phase III focused on delivering knowledge on AVRR standards among governmental and non-governmental partners (including consulates and NGOs) and identifying mechanisms required to assist UMCs (Unaccompanied Migrant Children).
Overall objective: To contribute towards improving Türkiye's migration and asylum management in line with the EU standards and best practices.
Specific objective: To support PMM in the establishment of a comprehensive and sustainable assisted voluntary return and reintegration system. To achieve these objectives, the following activities have been implemented:
Major Duties and Responsibilities:
Evaluation purpose and objective
The main objective of the final evaluation is to assess the implementation and results of the project 'Assisted Voluntary Return and Reintegration of Irregular Migrants in Türkiye', implemented between June 2022 and December 2024. Furthermore, the evaluation will build upon the results of the evaluation conducted under AVRR Phase II and will assess to what extent recommendations formulated by the evaluator and subsequently endorsed by the Phase II Steering Committee were fulfilled.
This evaluation consists of both an accountability function with a summative component (assessing the current project activities and implementation) and a learning function with a formative component, which will focus on informing the further project designs and implementation.
The evaluation will examine the project's implementation as well as the overall performance in delivering the outputs described in the project documents, aiming at devising and implementing any necessary adjustments for future implementations. Findings and specific recommendations are expected to inform future IOM programming in this area. Thus, this evaluation will be a lesson-learning and forward-looking exercise rather than purely an assessment of past results. The emphasis on learning lessons speaks to the concept of understanding what has and what has not worked as a guide for future planning.
Specific objectives:
The evaluation will also give the donor and stakeholders an opportunity, especially the Presidency of Migration Management (PMM), to assess the relevance and accountability of the project to the intended beneficiaries, which are PMM, governmental and non-governmental institutions, migrants, and host communities of Turkiye.
Based on the collation and analysis of relevant data and information, the evaluation will generate evidence, conclusions and key lessons and make recommendations concerning IOM's future AVRR programme. To this end, the evaluation process will include a review of project deliverables and is expected to provide recommendations on strengthening the program. The results of this evaluation are mainly intended to be used by IOM management in the Mission for review in current and future projects, in coordination with project partners, and to assess organizational effectiveness in implementing strategy. Upon completion of the evaluation, a half-day event will be organized in Ankara with the participation of Steering Committee members to present the evaluation recommendations and plan response measures to address them. During the event, the international consultant(s) who performed the evaluation will present the evaluation's main findings. Based on the presentation, project stakeholders will discuss actions to be taken by the project to address such findings and enhance the capacities of all parties involved.
Evaluation scope
Temporal focus: The final external evaluation will cover the entire project implementation period from 22 June 2021 until the end of the project activities.
Geographic focus: The geographic coverage of the evaluation will align with the implementation of the project in Turkiye and the main countries of origin. As of June 2024, the project provided return assistance to migrants from 68 countries of origin. However, a sample of countries and migrant groups will be decided by the evaluator(s) and IOM team during the inception period based on certain criteria, such as the current situation in the country of origin, availability of resources, and returnees.
Programmatic focus: The scope of this evaluation will encompass outcomes and how they have led to the achievement of the objective. It will also cover the project's full implementation up to the evaluation's time. Outputs will be evaluated for their contribution to achieving project outcomes and objectives and determine the project's impact. The evaluation will also provide tangible recommendations, good practices and lessons learned for future or similar programs. It will also include an analysis of the integration of IOM cross-cutting themes of gender, accountability to affected populations, protection, and rights-based approaches in project activities and implementation.
Evaluation criteria
The evaluation will cover the criteria of relevance, effectiveness, efficiency, and sustainability of the project and, to the extent possible, will address the likely impact. It will also examine the project's complementarity and coordination with other relevant interventions under the criterion of coherence. The OECD-DAC definitions will guide the evaluation.
Evaluation questions
The evaluation is expected to respond to the following key questions under each evaluation criteria below.
Evaluation Criteria |
Evaluation Questions |
Relevance |
|
Effectiveness |
|
Efficiency |
|
Coherence |
|
Impact |
|
Sustainability |
|
Cross-cutting themes |
|
The above are key evaluation guiding questions. During the inception phase, in consultation with IOM, the evaluator/evaluation team could develop and modify the questions and supplement them with additional, detailed, and specific sub-questions as appropriate and needed. The evaluation matrix will be prepared by the evaluation team and shared with IOM for review.
The evaluator may also propose additional questions relevant to collecting sufficient data to respond to the evaluation purpose. The focus should be on summative assessment of the performance and results to date, particularly effectiveness about outcome level changes, contribution to impact, and sustainability. The evaluation should also document any lessons learned and good practices to be used by IOM to inform the design and implementation of similar projects, whether in the country or globally. Finally, recommendations should highlight any actions that could be taken to strengthen performance and achievement of results in ongoing or future similar projects.
Evaluation methodology
The evaluation should involve theory-based, participative, and mixed-method approaches that combine various data collection methods and data sources, including consultation and inclusion of all relevant stakeholders. However, the evaluator(s) will be responsible for developing a detailed evaluation methodology that will be followed to respond to the above evaluation purpose and questions. A mixed methods approach is expected to be followed to get the diverse data required to reach an objective assessment of whether the project achieved what was set out to do and draw useful recommendations, lessons and conclusions. Therefore, it is expected that a combination of quantitative and qualitative methods of data collection will be used, including document review, key informant interviews, surveys, and other data collection methods as necessary to respond to the above set of evaluation questions satisfactorily.
IOM will share relevant background documents and project records as needed by the evaluator or evaluation team. In addition to comprehensive desk reviews and document analysis, the evaluation will require data collection in the countries of origin to conduct interviews with returnees. The evaluation will be participatory and use structured interviewing techniques; additionally, it will take a gender-sensitive and human-rights-based approach.
Methodology for this evaluation should include, but not be limited to, the following quantitative and qualitative data collection methodology:
2. Primary data from key stakeholders using semi-structured questionnaires (in-person where feasible, otherwise remotely). The in-depth interviews should include:
Data will be disaggregated according to
The evaluator(s) might require interpreters for the necessary interviews. Interviews will be scheduled in advance by the evaluator, and phone interviews will be conducted if necessary.
Ethics, norms and standards for evaluation
IOM abides by the Norms and Standards of the UN Evaluation Group (UNEG) and expects all evaluation stakeholders to be familiar with the Ethical Conduct Guidelines of UNEG and the consultant(s) with the UNEG Codes of Conduct. This evaluation will be guided by IOM's Evaluation Policy, M&E Guidelines, and Guidance on Quality Management of IOM Evaluations, including the quality checking tool for inception reports and final reports. Due regard will be incorporated into the evaluation policies and guidelines of UNHCR and UNFPA. Each UN agency will raise pertinent considerations per their respective institutional policies during the evaluation process. The evaluation must also consider the IOM Data Protection Principles, as laid out in the IOM Data Protection Manual.
Evaluation deliverables
A final evaluation report should be submitted in English to IOM. IOM will decide on the external use and distribution of the final report. A draft report will be shared with IOM Turkiye for comments. The first draft should be submitted to IOM after the fieldwork is completed. Preliminary results should be presented to IOM Turkiye at the end of the field visit.
The evaluator will be responsible for providing the following:
All deliverables are to be written in English and meet good language standards. IOM Türkiye will not cover any cost related to interpretation during data collection or translation of the reports; all related expenses should be factored into the budget proposal. The final report should meet the UNEG Quality Checklist for Evaluation Reports standards.
Upon final approval of the deliverables, the IOM Türkiye MEAL team will coordinate the necessary steps to make the final evaluation findings accessible to all the concerned stakeholders, including posting to IOM's global Evaluation Repository.
Specifications of roles
The roles of the IOM project team, evaluator(s), and stakeholders are identified below:
External evaluator(s):
The Evaluation Manager will be Marko PEROVIC, who will coordinate and liaise closely with Nilam Sunchuri (M&E Officer) and Melike Arslan (Senior M&E Associate) throughout the evaluation process.
MEAL Unit of IOM:
Project Team of IOM:
Regional Office of IOM Vienna (Regional M&E Officer, Thematic Specialists):
Government stakeholders/beneficiaries:
Schedule
The final evaluation will take 44 working days, including preparation, data collection, analysis, and reporting (57 days total, including IOM review). The assignment is expected to commence in February 2025, with a final report in April 2025 and a presentation by April 2025. The specific dates will be identified in the discussion with the selected evaluator.
The final evaluation of the project will cover three phases:
Phase 1 – Desk Review Phase - Inception |
|
Proposed timing: |
Weeks 1, 2 and 3 |
Outputs: |
• Kick-off meeting minutes • Workplan and schedule of meetings • Inception report and presentation (understanding of assignment, work plan, methodology and approach) • Interview guidelines/questionnaire developed (as required) |
Areas to be covered |
• Kick-off meeting held • Project document review conducted • Presentation (if required) |
Location: |
IOM Türkiye, online if needed |
The Inception Report, including the Evaluation Matrix, will be due within two weeks of the start of the assignment to demonstrate the evaluator's understanding of the assignment, methodology and approaches to be used, along with the final proposed work plan linked with the identified outputs of the evaluation. The Inception Phase will occur in close coordination between the IOM Türkiye Protection Unit, MEAL Unit and PMM to obtain all the necessary documentation for the desk review and contact information of all relevant stakeholders so that meetings and interviews can be organized as early as possible.
The key tasks of the Desk Review phase are:
Phase 2 – Field Phase - Stakeholder Engagement and Analysis |
|
Proposed timing: |
Weeks 4 - 8 |
Outputs: |
• Results of documentation review/consultations/interviews • Draft Evaluation Report • Presentation and meeting notes |
Areas to be covered: |
• Interviews and/or surveys and focus group discussions conducted • Draft evaluation report developed • Evaluation findings presented for fine-tuning |
Location: |
IOM Türkiye, online if needed |
The main goal of the Stakeholder Engagement and Analysis Phase is to conduct consultations and collect data from key stakeholders (using interviews and/or surveys), including:
The Field Phase should start upon the evaluation manager's approval of the Inception report. The main tasks of the field phase are:
A precise timeline for the preparation and implementation of data collection and field visits will be established with the selected evaluator(s).
Phase 3 – Finalization and Sharing of Final Report |
|
Proposed timing: |
Weeks 8 - 11 |
Outputs: |
• Final Evaluation Report and Final Lessons Learned Report • Evaluation Brief and Management Response Follow-up Matrix • Final presentation |
Areas to be covered: |
• Evaluation Report and Lessons Learned Report in coordination with relevant colleagues finalized • Evaluation findings and recommendations should be presented to the relevant units of IOM, Senior Management, and key stakeholders. |
Location: |
IOM Türkiye, online if needed |
Based on comments shared by IOM during Phase 2, the evaluator must amend and revise the draft report. Comments requesting methodological quality improvements should be considered, except where there is a demonstrated impossibility, in which case the evaluation team should provide full justification. Comments on the report's content can be accepted or rejected, with a focus on making factual corrections only. If rejected, the evaluation team must provide a justification and explanation for the decision.
Upon completion of the evaluation report, a half-day event will be organized in Ankara, with the participation of the Steering Committee members and other key stakeholders presenting the evaluation recommendations and planning response measures to address them. Based on the presentation, project stakeholders will discuss actions to be taken by the project to address such findings and enhance the capacities of all parties involved.
The following table gives an overview of the estimated timeline and distribution of responsibilities for a total of 44 working days for the evaluator:
Activity |
Responsible party |
Number of days |
Kick-off meeting, exchange of relevant project documents. Review documents and preparation of a detailed inception report, including the evaluation matrix and the data collection tool |
Evaluator |
5 days |
Finalize the inception report and the field visit agenda |
Evaluator |
2 days |
Planning and facilitation of the data collection activities, including pre-testing, logistical arrangements, and schedule. |
Evaluator, in coordination with the IOM Team. |
3 days |
Data collection, including travel time. |
Evaluator, in coordination with the IOM Team. |
12 days |
Preliminary data analysis, preparation of the presentation, and delivery of the presentation (MS PowerPoint) to the IOM team |
Evaluator |
5 days |
A draft evaluation report |
Evaluator |
8 days |
Submission of the final evaluation report |
Evaluator |
5 days |
Development and finalization of the evaluation brief in English |
Evaluator |
3 days |
The final evaluation presentation (MS PowerPoint) |
Evaluator |
1 day |
Evaluation budget
The evaluator's fee will be all-inclusive. The fees include all costs related to flights, hotel accommodation, field trips to relevant implementation sites, translation and any other costs associated with completing the evaluation assignment. Disbursement of the evaluation consultancy fees will be paid upon satisfactory submission and approval of the following deliverables by IOM:
Payment Plan
Deliverable |
Percentage of the Payment |
Submission of the inception report |
15% |
Submission of the first draft of the reports |
30% |
Submission of the final report and brief |
55% |
Total |
100% |
Duration of the Contract
The evaluation process is expected to take 57 working days (including the IOM review, of which 44 working days for the evaluator), including preparation, data collection, analysis, and reporting. The evaluator should be able to undertake the tasks concurrently to fit within the planned timeframe without compromising the expected quality. The assignment is expected to be conducted between February 2025 and April 2025.
Evaluation requirements
IOM Türkiye is seeking an independent, multidisciplinary external evaluation consultant.
Required Qualifications and Experience:
Education:
Experience:
Languages:
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
Core Competencies – behavioural indicators level 2
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
This is a local position and applications from candidates for non-Turkish citizens holding a valid
residence permit residing in Türkiye might be considered.
How to Apply:
The interested evaluation consultants should submit a technical proposal (not exceeding 15 pages) with a detailed evaluation methodology, provisional work plan, and the overall approach to the evaluation and an all-inclusive itemized budget proposal by indicating the name of the position applied with its VN number in the subject line of the e-mail to [email protected] or to İlkbahar Mahallesi Konrad Adenauer Caddesi No: 63 Çankaya, Ankara Türkiye by the end of 23 October 2024.
The submission should include the following:
[1] Türkiye Report 2019 - European Commission (europa.eu)
[2] See for reference the IOM Inception Report Template and IOM Sample Example Evaluation Matrices.
[3] Though IOM does not oblige evaluators to use the same reporting format, evaluators are expected to address all components outlined in the IOM Components Template and Template for Evaluation Final Report per the IOM M&E Guidelines (see p. 237).
[4] IOM will provide an IOM template for the brief, which will be developed on Microsoft Publisher. The brief should provide a short (two-page) overview of the evaluation, including key project information, findings, conclusions, and recommendations.
[5] IOM template for Management Response and Follow-up.
Send your application to the e-mail address with the reference code.
About the Company
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
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