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Admin Officer (Only National / Local Applications) 2213 views48 applications

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised $2 billion dollars last year to reach more children than ever before, ensuring that they are able to survive, learn and be protected whatever their circumstances, including in times of humanitarian crisis.

2016 is a time of change and growth at Save the Children. As part of our new strategic plan ‘Every Last Child’, we have made it a global priority to build humanitarian, advocacy and campaigning capability, to become truly global – driving stronger and more diversified funding, and to maximise the use of our knowledge, systems, capacity and culture. We are doing whatever it takes to reach the world’s most excluded children. With your help we can ensure the world puts children first, and that we can tackle the barriers that prevent them from surviving and thriving. We won’t stop until every last child survives and fulfils their potential.

SCOPE OF ROLE:

Reports to: HR&Admin Manager,

Staff directly reporting to this post: Driver, cleaner, Admin Intern

CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

To be accountable for the Istanbul office administration functions and oversee the well-functioning of the Office through provision of efficient and proactive support, and implement robust administration processes and practices to ensure legal compliance and ensure that these facilities operate to the required standard;

KEY AREAS OF ACCOUNTABILITY:

  • Responsible for ensuring that all administration aspects of the Istanbul Office are delivered according to best practice administration standards and in compliance with Turkish law and SCI policies;
  • In conjunction with the HR & Admin manager contribute to development and/or review of administration policies, procedures ensuring legal compliance with the Turkish legislation is observed. Propose ideas for reviewing these in line with SCI administrative policies, donor requirements and operational efficiency
  • Responsible for maintenance of Istanbul office facilities and office equipment
  • Manage renewal and claims concerning all types of administrative insurances for the Istanbul Office
  • Manages the lease for the office premises and guest house(s)
  • Supervises, coaches and conducts performance reviews of staff members under her/his supervision
  • Plan and regularly monitor office expenditures to ensure smooth running of the office
  • To ensure and effectively monitor that the necessary administrative legal requirements in Istanbul are adhered to
  • Working closely with the HR team to ensure that all non-national staff based in Istanbul have valid working documents (Visas. Work permits, and are registered with any necessary government bodies.
  • Regularly monitor administrative responsibilities for the Istanbul office and liaise with HR&Admin Manager on the appropriateness of current staffing levels .
  • Ensure that all new staff in the Istanbul office receive an induction on Administration systems and procedures.
  • Liaise with Logistics to ensure that all travel arrangements are made for staff and visitors to facilitate their entry into the country
  • Lead on organizing conference/workshops, staff meetings, events in Istanbul ensuring value for money
  • To ensure that document retrieval and filing systems for reference and working documents within the Admin office are efficient and easy to access.
  • Maintain regular survey/trend analysis of administration services, costs and recommended suggestions, systems that would improve cost effectiveness and efficiency.
  • Prepare Administration cost benefit operational reports
  • Ensure that all staff possess up to date SC ID and business cards.
  • Regularly update the staff lists, contact lists with key stakeholders.
  • Respond to ad-hoc enquiries from the general public and communication received through the official Save the Children email address and where necessary forward to the appropriate people
  • Any other responsibilities assigned by line manager
QUALIFICATIONS AND EXPERIENCE

Essential:

·         University Degree qualification in Business Administration

·         Minimum 3 years administration experience in large international non-governmental organization or other international relief/development body.

·         Strong planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities;

·         Experience in dealing with Immigration and other government bodies

·         Resourcefulness and creativity in developing the role of administration and ensuring the most effective support ;

·         High level of maturity, and strong people management skills, with experience in a multicultural and diverse team;

·         Strong communication and interpersonal skills

·         Complying with and promoting all Save the Children Global policies such as Child Safeguarding, Whistle blowing, Fraud, and Health and Safety.

Desirable:

·         Experience in administration support provision within an emergency response or highly dynamic environment

 CHILD SAFEGUARING POLICY:

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance  Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for.  SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

Benefits Package provided to National Staff:

  • Salary commensurate with the pay-grade of the position.
  • Annual leave
  • Inhouse Medical Facility, Accidental and Life insurance.
  • Transportation allowance
  • A motivating work environment

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations to turkey.recruit@savethechildren.org and mention the position that you are applying on the subject section. The advertisement will be closed on November 13rd 2017 at 5:30 PM (Turkey local time).

Please note that only shortlisted candidates will be contacted and interviews will be conducted on rolling basis.

More Information

  • Sector Civil Society
  • This job has expired!
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Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours.

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gelbasla.com, AB Akademi Eğitim Danışmanlık Tanıtım Organizasyon Araştırma Yazılım Basın Yayın ve Ticaret Ltd. Şti.'ne ait bir sitedir. AB Akademi Eğitim Danışmanlık Tanıtım Organizasyon Araştırma Yazılım Basın Yayın ve Ticaret Ltd. Şti, 4904 sayılı Türkiye İş Kurumu Kanununun 19. maddesi gereği, iş arayanlardan hiçbir ücret ve menfaat talep etmeyen bir kurum olup, Türkiye İş Kurumu Ankara İl Müdürlüğü'ne bağlı olarak 29.04.2016 tarihli, 852 numaralı izin belgesi ile faaliyet göstermektedir.