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Area Office Award Management Coordinator – Syria Response Office 794 views11 applications

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised $2 billion dollars last year to reach more children than ever before, ensuring that they are able to survive, learn and be protected whatever their circumstances, including in times of humanitarian crisis.

2016 is a time of change and growth at Save the Children. As part of our new strategic plan ‘Every Last Child’, we have made it a global priority to build humanitarian, advocacy and campaigning capability, to become truly global – driving stronger and more diversified funding, and to maximise the use of our knowledge, systems, capacity and culture. We are doing whatever it takes to reach the world’s most excluded children. With your help we can ensure the world puts children first, and that we can tackle the barriers that prevent them from surviving and thriving. We won’t stop until every last child survives and fulfils their potential.


Proposal Development and Reporting

·         Lead compilation of the JORT for new Area Office opportunities and facilitate SMT decision-making as needed;

·         Contribute to the JORT for multi-locational opportunities led by the Main Office;

·         Lead the compilation of the Award Risk Assessment for Area Office proposals;

·         Contribute to the Award Risk Assessment for multi-locational proposals led by the Main Office;

·         Coordinate Area Office awards programmatic and financial reports for donors in line with reporting schedules and templates. While Project Managers are expected to write narrative reports, additional quality control aspects may be considered;

  • Coordinate Area Office inputs and undertake writing as necessary for proposal development. Lead process for single Area Office proposals and contribute to multi-locational proposals.
  • Review Area Office and partner proposal budgets for quality and completeness;
  • Build and maintain relationships with partners and internal departments to support the coordination of reports, provision of technical input into proposals with appropriate costing;
  • Work with Main Office to maintain AMS proposal and reporting schedules and the inputting of data to accurate, satisfactory KPI performance

Awards and Sub-Awards Management

  • Lead and facilitate award kick off meetings for Area Office and partner staff as appropriate; including a focus on donor requirements and ensure these occur at the start of each award (within 30 days);
  • Lead monthly Award Review meetings with all relevant departments in which programme and financial performance are reviewed;
  • Highlight and prepare documentation for any project modifications, including budget revisions, amendments or extensions which require donor consent and approval. Ensure such changes are made in close consultation with the relevant Project Managers, Main Office Award staff, partners and Members and processed on the AMS or with the Main Office in advance of any submission;
  • Communicate and coordinate with Main Office and Member contacts to understand and record any changes related to donor compliance requirements and reporting dates;
  • Coordinate cross-functional Partner Assessments;
  • Participate in compliance aspects of Partner Assessments;
  • Participate in informal partner vetting and advise Head of Office, Awards Director accordingly;
  • Submit all partner vetting information in a timely way to Main Office Awards Department;
  • Support the delivery of award management/compliance capacity building to Area Office and Partner staff
  • Track sub-award progress in coordination with Project Managers and escalate issues as they arise
  • Review Area Office procurements with a donor compliance lens;
  • Participate in Area Office audits or multi-locational audits as required
  • Lead Close Out proceedings in collaboration with Project Managers for Area Office and partners
  • Ensure all GIK received by the Area Office is processed in collaboration with the Main Office per GIK core processes and documentation standards;

 Portfolio management and strategy

  • Maintain all aspects of data entry and data quality on AMS for Area Office awards; AMS processing for multi-locational awards to be managed by the Main Office
  • Support Head of Office, Program and Finance to develop budget code structure;
  • Support Finance to oversee Area Office award portfolio;
  • Provide Award Director and Head of Office analysis of gaps, forecasts and keep budget holders informed of progress as well as if and when corrective measures are required;
  • Produce management reports and escalate identified portfolio issues in a timely manner;
  • Support Member visits to Area Office as appropriate

·         Professional qualification in Business, International Development, Finance/Accounting or similar

.         At least 3 years of experience


·         University degree in International Development, Business Administration or Finance

·         Highly developed interpersonal and English communication skills including influencing, negotiation and coaching

·         Experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, SIDA etc.)

·         Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches

·         Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must

·         Ability to proactively identify issues and problem solving skills to address these

·         Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team

·         Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures

·         Excellent time management and planning capacity

·         Availability and willingness to work extra hours during times of humanitarian responses

·         Arabic language skills a plus

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.



Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding – Declaration of Acceptance Form] and comply with the SCIs Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact.

This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International’s Code of Conduct sets out the standards which all staff members must adhere to.

Benefits Package provided to National Staff:

  • Salary commensurate with the pay-grade of the position.
  • Annual leave
  • Inhouse Medical Facility, Accidental and Life insurance.
  • Pick and drop facility
  • A motivating work environment

We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations to and mention the position that you are applying on the subject section. The advertisement will be closed on December 31st 2017 at 5:30 PM (Turkey local time).

More Information

  • Sector Civil Society
  • This job has expired!
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Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours.

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