Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. We have over two million supporters worldwide and raised $2 billion dollars last year to reach more children than ever before, ensuring that they are able to survive, learn and be protected whatever their circumstances, including in times of humanitarian crisis.
2016 is a time of change and growth at Save the Children. As part of our new strategic plan ‘Every Last Child’, we have made it a global priority to build humanitarian, advocacy and campaigning capability, to become truly global – driving stronger and more diversified funding, and to maximise the use of our knowledge, systems, capacity and culture. We are doing whatever it takes to reach the world’s most excluded children. With your help we can ensure the world puts children first, and that we can tackle the barriers that prevent them from surviving and thriving. We won’t stop until every last child survives and fulfils their potential.
- Position reporting to: Awards Director
- Dimensions: Awards Portfolio and Sub-grant management
- Staff directly reporting to this post: 4
- Contract type: Employment
- Contract length: 17/09/2017 (extendable)
- Closing date: 01/06/2017
- Location: Istanbul or Antakya
This role will work cross-functionally with SC Members and the SCI Turkey CO to ensure the smooth management of humanitarian programme awards, sub awards and contracts, focusing on donor compliance and accountability.
|KEY AREAS OF ACCOUNTABILITY:
· Support transition of inside Syria awards from Turkey CO management to Syria Hub management
· Engage on sub-award management issues with Turkish and Syrian NGO partners
· Ensure that award management systems and processes are successfully implemented across the life an award and key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.
· Provide coordination to proposal development and review processes, ensuring all staff inputs happen in timely and effective manner and advise on donor compliance requirements to ensure high quality and one time proposals.
· Play a leading role in Award Kick-Off meetings to ensure that all award information is shared effectively with relevant staff across the country office (including field offices) and partners.
· Establish systems for regular award monitoring and facilitate regular meetings with key stakeholders to support the Program Implementation to ensure that performance on individual awards is tracked effectively, risks and issues are flagged and action taken as appropriate.
· Support the finance team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker.
· Coordinate the processes for donor reporting to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors.
· Maintain effective communications with Save the Children members, providing them with timely updates on their awards and flagging potential issue promptly.
· Provide regular management information to the key forums such as ESMT on the performance of the country office portfolio.
· Support all functions to ensure donor requirements are understood and complied with.
· Ensure that all appropriate donor formats are available in-country and that key contributing staff have a clear understanding of donor requirements and expectations at the proposal, kick off, amendment, reporting, close out and audit stage of awards.
· Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
· Work with internal and external auditors as necessary.
Sub Awards Management
· Work with relevant program staff to ensure all implementing partners undergo legal vetting and capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
· Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
Award Management System (AMS)
· Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS and the system is an accurate reflection of current award status at all times.
· Ensure all partners and sub-award agreements are input into AMS.
· Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail
· Carry out orientations and staff trainings for award management procedures, donor requirements etc.
QUALIFICATIONS AND EXPERIENCE
Benefits Package provided to National Staff:
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
Please apply in English by sending your up to date CV with a cover letter as a single document explaining your salary expectations and mention the position that you are applying for to the subject section. The advertisement will be closed on 1st June 2017 at 5:30 PM (Turkey local time).
Only shortlisted candidates will be contacted.
- Sector Civil Society