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Education and Society Assistant 2252 views

Role Purpose:  

The Education and Society Strategic Business Unit (SBU) Assistant is expected to provide administrative support to the effective running of the projects across the Education and Society SBU.

About Us:

The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.

Main Opportunities and Challenges for This Role:

  • The role will require flexibility from time to time and to work whilst under pressure
  • Understanding and patience in dealing with a range of senior stakeholders both national and international
  • The opportunity to interact and  engage with varied stakeholders many who are leaders or aspiring leaders in their fields

Main Accountabilities:
Overall support to the Education and Society SBU

  • Assisting in stakeholder analysis tasks and supporting tendering processes
  • Preparing the marketing and communications briefs for projects
  • Translating and proofreading of documents

Operational Delivery

  • Assisting in organising events, arranging travel and accommodation arrangements for speakers and consultants, following up RSVP for events, and coordination of outsourced services
  • Supporting marketing and communication procedures of events
  • Prepare contracts in liaison with the Event and Operations Manager for events and send these to the relevant parties
  • Assisting in correspondence with stakeholders by sending emails, invitations and following up actions
  • Coordinating the printing process of materials (brochures, business cards, posters, invitations, roll-up banners, bags, event branding and other stationery)
  • Ensure safeguarding and guidelines are applied in line with standards and policy for the following areas:
    • Child protection
    • Equality Diversity and Inclusion
    • Health and safety
    • Environmental Framework

Financial Responsibilities

  • Being responsible for converting Purchase Requisitions into Purchase Orders, creating Purchase Orders and creating vendors
  • Keeping track of Purchase To Pay processes in strict accordance with corporate guidelines
  • Ensure a consistent, best practice approach to procurement across the SBU in line with Procurement Policy and Governance
  • Filing relevant documentation for purchases
  • Entering planning and audience audit figures

Key Relationships: 
Internal
Education and Society Strategic Business Unit:
Business Development and Partnerships Team
English and Higher Education Team
HOPES Programme Coordinator
Science and Innovation Team

Marketing and Communications Team
Network Operations Team
Global Service Desk
SAP Service Desk

External
SBU stakeholders
Approved and Preferred Suppliers
Other third parties

Closing date for applications – 14 February 2018, 09:00
  • The position will be based in Ankara
  • This is a fixed term position for 2 years with possibility of extension
  • The post is open to the citizens of Republic of Turkey or residents who hold the necessary work and residence permits.
The British Council is committed to a policy of equal opportunity and welcomes applicants from all sections of the community.
We work to ensure that people are not unjustifiably discriminated against on the basis of
age, disability, ethnicity, gender, religion or belief, sexual orientation or any other irrelevant grounds.
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Child Protection StraplineThe British Council believes that all children have potential and that every child matters – everywhere in the world. 
The British Council affirms the position that all children have the right to be protected from all forms of abuse as set out in article 19, UNCRC 1989***********************************************************************************************

More Information

  • Sector Service
  • Level Employee
  • Position Office Assistant
  • Highest Degree Master, University
  • Experience Recent Graduate, 1-3
  • Language Level English (C2, Level 6, Advanced)
  • This job has expired!
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