Position: Grants and Reporting Officer (national position)
Location: Gaziantep, Turkey
Reports to: Grants Manager
Duration: 1 year
Established in 1990, Relief International (RI) is a leading global humanitarian, nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them the tools and support they need to gain self-reliance.
Relief International is a registered NGO in Turkey and is based in Gaziantep to implement refugee support programs in Turkey and cross-border programs in northern Syria in health and water, sanitation, and hygiene (WASH).
The Grants and Reporting Officer will be an integral member of the Grants Unit at RI Turkey. The Grants Unit serves as the facilitator for grants management processes in country and ensures compliance with donor requirements at all stages of the project lifecycle. The Grants Unit’s responsibilities include, but not limited to, ensuring timely and quality reporting, facilitating grant opening and closeout processes, advising on donor rules and regulations, maintaining grants related information and files, coordinating proposal development processes, capacity building of staff and implementing partners, and developing internal and external communication materials.
Reporting to the Grants Manager, the Grants and Reporting Officer will provide support in all areas of the Grants Unit’s work, with detailed responsibilities described below. He/she will be primarily supporting grants for Northwest Syria programming.
- With inputs from RI’s Programs, Technical Teams, M&E, and other departments, help produce high quality program progress reports as per donor and RI requirements;
- Facilitate review of donors reports by the country management as well as the Regional Support Office, incorporate feedback received, and address all questions and comments;
- In coordination with the M&E department, ensure that data reported to donors is accurate, complete, and consistent;
- Ensure that donor reports are submitted in a timely manner and that the submission package is complete (e.g. with financial report, asset inventory, evaluation reports, and other required annexes);
- Coordinate RI response to any questions and comments from donors on reports submitted;
- Maintain an up-to-date tracker of all reporting deadlines and ensure that responsible staff who contribute to reports are aware of reporting deadlines, templates, and requirements;
- Build capacity of staff and implementing partners on report writing as needed.
- Support the Grants Manager in proposal development and grant modification processes, including conducting desk review, contributing to the writing process, preparing budget narratives and other essential annexes, etc.;
- Support the Grants Manager in monitoring program implementation and spending to ensure compliance with donor rules and regulations as well as internal RI procedures and advise program and support teams on various donor compliance issues;
- Assist with the organization of grant opening, closing, and monthly meetings, take meeting minutes, and follow up on action points;
- Maintain a database of grant documents and do regular file audits to ensure that filing is comprehensive and up-to-date;
- Provide day-to-day administrative support to the Grants Unit and perform other tasks as assigned by the supervisor;
- Other responsibilities as assigned.
Qualifications & Requirements
- Graduate degree in development studies, social sciences, or related field preferred;
- Fluent writing skills in English and ability to proofread and edit documents;
- Excellent listening skills in English and ability to take detailed meeting minutes and capture critical discussions and action points;
- At least three years of work experience in relief or development programs, preferably with an international non-governmental organization;
- Understanding of donor reporting, grants management, and program development processes;
- Familiarity with the rules and regulations of major institutional donors such as ECHO, USAID/OFDA, US State Department, etc.;
- Excellent critical thinking skills and ability to exercise good judgment and solve problems quickly and effectively;
- Strong inter-personal communication skills and ability to work well in a team and in a multi-cultural setting;
- Proficiency in Microsoft Office;
- Flexibility, optimism, and a sense of humor are assets and highly valued.
- We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.
- We affirmatively engage the most vulnerable communities.
- We value
- Transparency and accountability
- Agility and innovation
All RI staff, volunteers and interns must adhere and respect these values.
All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.
This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.
HOW TO APPLY:
In case you meet the requirements and that you are interested in the position, please send your CV and Cover letter in English in addition to three professional references To email@example.com before July 31, 2018 stating in the subject “Grants and Reporting Officer“. Please note that the position may be filled before the deadline of submission of applications.
All candidates must be eligible to work in Turkey and have Residence permit, Work permit OR a Turkish citizenship.
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