Position: Shelter& NFI Cluster Deputy Coordinator
Report to: Program Director
Vacancy #: TK2018-05
Global Communities’ Office of Humanitarian Assistance (OHA) has developed a strategy for the organization’s response to the Syria crisis, anchored in a field presence. Specifically, OHA is responding directly in Syria, intensifying GC’s assistance to Syrian IDP’s. This is being carried out through an approach to programming where projects focus on the sustainability rather than relief delivery. GC is a fully registered organization in Turkey and has built its humanitarian response capacity in Turkey.
Global Communities (GC) intends to hire a fully dedicated national Arabic speaker Deputy Coordinator that will work in close cooperation with the Cluster Coordination Team. SNFI Cluster Deputy Coordinator (hereinafter referred to as the Deputy Coordinator) to work on several SNFI Cluster initiatives in close cooperation with the UNHCR SNFI Cluster team. The employing agency is the Co-Chair of the SNFI Cluster and is responsible for the application of the IASC guidelines on Cluster coordination, in close collaboration with the SNFI Cluster Coordinator (UNHCR – SNFI Cluster Lead agency).
DUTIES AND RESPONSIBILITIES
- Establish strong working relationships with Cluster members in order to (1) facilitate effective collaboration, (2) improve coordinated operational commitment, and (3) foster innovative thinking for an improved response.
- Actively co-chair SNFI Cluster initiatives including monthly Cluster meetings, WoS conferences, Cluster workshops, as well as ad-hoc meetings/initiatives in close cooperation with the SNFI Coordination Team.
- Participate in the Inter-Cluster Coordination Group (ICCG) and represent the Cluster in the absence of the Cluster Coordinator. In addition, assist the ICCG in establishing and maintaining appropriate Inter-Cluster coordination mechanisms and developing ad-hoc guidelines.
- In coordination with and in the absence of the Cluster Coordinator, chair the SNFI Cluster meetings and represent the Shelter/NFI Cluster before the authorities, local and international organizations and donor agencies.
- Support the Cluster Coordinator in establishing an appropriate distribution of responsibilities amongst Cluster members responding to needs and filling the gaps.
- Ensure effective technical links to other Clusters, in particular WASH, CCCM and Protection Clusters.
- Ensure the integration of agreed priority cross-cutting issues in sectorial needs assessments, analysis, planning, monitoring and response (e.g. gender, GBV, child protection, HLP, youth, etc).
- Promote stronger Inter-Cluster programming.
Ensure that the Cluster drives a timely and needs based response to emerging/emergency shelter and NFIs response
- Support the development, revision and implementation of the Cluster strategy in line with the current Humanitarian Response Plan (HRP).
- Ensure that Cluster response plans are updated regularly according to the evolving needs and that it establishes indicators by which performance of the Cluster can be measured.
- Drive strategic decision making on shelter and NFI related substance and interventions, taking into account numbers of IDPs and affected communities, criticality of needs, accessibility of beneficiaries and capacity of Cluster members.
- In cooperation with the SNFI Coordination Team, support early warning, contingency planning and emergency preparedness efforts for the Cluster and ensure adequate participation of relevant stakeholders in Inter-Cluster preparedness activities.
- Actively contribute to the development of narrative components of OCHA Inter-Cluster products.
- Together with the Cluster Coordination Team, coordinate the Cluster members during emergency interventions by ensuring that resources are used in the most efficient and needs-oriented way, while also avoiding overlapping and duplication of activates.
The Cluster ensures a technically sound response
- Prepare the Cluster core documents as defined by the Global Shelter guidance: strategy, technical standards or guidance, etc. with support and inputs from Cluster members.
- Ensure common standards and tools are developed, updated and implemented among Cluster members utilizing Technical Working Groups (TWiGs) under the guidance of the Strategic Advisory Group (SAG). E.g. SNFI assessment tools.
- In coordination with the Cluster Coordinator, advocate for disseminating SNFI Cluster best practices and lead capacity building activities.
- Ensure that Cluster members are aware of relevant guidelines and promote adherence to agreed standards and good practice by all Cluster members.
- Ensure exchange of good practices and lessons learnt amongst Cluster members by organizing presentations, joint visits, sharing documents and other activities.
- Together with the Cluster Coordination team, identify relevant technical trainings to be offered to the members and follow-up on their implementation.
The Cluster contributes
- Contribute to the monitoring framework which the ICCG has developed to ensure regular tracking of achievements against HRP strategic objectives and activities.
- Contribute to the development of the SNFI Sector Humanitarian Needs Overview (HNO) and the Humanitarian Response Plan (HRP) under the Whole of Syria coordination framework.
- Contribute to the development and update of the Cluster Sector Assessments (i.e. Rapid SNFI Assessment, Shelter and NFIs Needs Assessment etc).
- Contribute to the development of the OCHA Humanitarian Fund Cluster Priorities for specific emergencies as well as standard allocations.
- Actively participate in the HRP-OPS and OCHA-HF Standard Allocations Cluster Members’ project vetting and review process.
- Contribute to drafting of relevant strategic documents and reports: i.e. HRP PMR reports, Cluster strategic priorities for HF emergency allocations etc.
Specific tasks of the Cluster Deputy Coordinator
- Manage the day to day communication and coordination with the Cluster Members.
- Support the Cluster team in all verbal and written communications in Arabic language (including translation of key written messages and/or proofreading of translated documents).
- Be a lead member of the review board and act as the SNFI Cluster Focal Point in the HF contingency stock mechanism. In addition, follow-up and keep track of the items release and distribution and ensure they are monitored and reported.
- Periodically collect and analyse the PDMs from the HF emergency stock distributions to identify beneficiary satisfaction as well as any changes in the needs and or content of the kit items.
- Support the Cluster Team develop the HF Allocation Priorities, lead the subsequent vetting and review process of members’ proposals as well as the communication with the OCHA HF Team under the supervision of the Cluster Coordinator.
- Support the Cluster Team develop the HRP Strategy, lead the subsequent vetting and review process of members’ proposals as well as the communication with the Whole of Syria Team under the supervision of the Cluster Coordinator.
- Lead on behalf of the Cluster Coordination Team all Technical Working Groups (TWiGs) called by the Strategic Advisory Group (SAG).
- Coordinate with Cluster members on specific live emergencies.
- Monitor all the Cluster and Inter-Cluster communication mechanisms (Skype and WhatsApp groups) to ensure timely follow up of events and developments.
- Ensure bilateral meetings with all new Cluster members as well as one bilateral meeting a year with all Cluster “active” members.
- Bachelor’s degree in a relevant field (preferably in engineering and or architecture).
- At least four-years of experience working in the NGO sector.
- Fluent in Arabic and English (written and spoken)
- Proven experience in complex humanitarian emergencies, working in a relevant sector such as Shelter/NFI and/or logistics.
- Good knowledge of humanitarian principles and standards, as well as organizational policies.
- Prior experience in Cluster coordination and exposure to a sector/Cluster approach, preferably at both a global policy level and with an implementation approach would be considered an asset.
- Applied knowledge in humanitarian program cycle management, including planning, implementation, monitoring and reporting.
- Prior experience in developing project management, monitoring and assessment tools.
- Ability to speak in public and to large audiences.
- Field travel is required.
- Excellent leadership, communication, coordination and information management skills.
- Able to facilitate a collaborative environment to promote effective coordination.
- Highly adaptable and able to cope with pressure, integrity, transparency, and strong work ethics.
- Computer literacy skills.
- Analytical skills and capacity identify needs from assessment reports.
- Experience in review committees such as for the HF and the HRP.
To apply please send your CV and Cover Letter with three references to firstname.lastname@example.org no later than February 27, 2018 and mention the position you are applying for to the subject section.
Applications will be reviewed upon the receipt of CV’s. Please be advised that only shortlisted candidates will be contacted. Applications in languages other than English will not be reviewed.
This position is open to candidates authorized to work in Turkey as local employees and non-Turkish candidates are required to have a valid residency permit.
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