National Programme Support Officer

General Functions:

Under the overall supervision of the Snr National Programme Development Officer and the direct supervision of the National Programme Support Officer, and in close collaboration with the Head of Gaziantep Sub-Office and relevant units at the Regional Offices   and Headquarters (HQ), the National Programme Support Officer will be responsible and accountable for supporting  project development, donor and institutional reporting in the fields of migration management and emergency response, as well as donor liaison activities with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM’s Regional and Country Strategies including the Strategic Results Framework (SRF). Situated in Gaziantep sub-office, they will, predominantly be responsible for supporting programming in the South-East of Turkiye and the North-West Syria Cross-Border Programme.

Major Duties and Responsibilities:

1. Contribute to the identification of project opportunities based on ESEM and Cross-Border needs, in close collaboration with relevant Units in the CO, Gaziantep sub-office, the Regional Thematic Specialists (RTSs) and the Regional Project Development Officer (RPDO).
2.  Research and present information about funding trends, policies and strategic priorities, funding sources, and budgetary planning cycles of donors and governments.  Support Mission’s programme development efforts by supporting the preparation of high quality and timely project proposals, concept notes, appeals and maintaining regular contact with government counterparts and traditional and non-traditional donors.
3. Coordinate with relevant stakeholders and support to facilitate timely and accurate reporting including official monthly, quarterly, interim, and final reports to donors following the requirements indicated project agreements by drafting, editing, proof-reading and reviewing.
4. Contribute to periodic and activity-specific reports from the Mission to the Regional Office in Vienna and Headquarters such as the Institutional Questionnaire, bi-monthly mission reports, among others.
5.  Provide technical inputs to Mission strategies, programme strategies and methodologies through participating in consultative processes with senior management and programme staff.
6. Support the Programme Support Unit and other senior managers in the preparation of meetings and other consultations with donors, including the preparation of notes, briefs and other materials.
7. Perform such other duties as may be assigned.

Required Qualifications:

Education:

• University degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• Master’s degree in the above fields

Experience:

• Experience working in international organization and knowledge of the UN system;
• Experience in the field of migration issues, project development and design, project implementation, and administrative and financial management;
• Experience in donor relations and grant management for specific donors of IOM’s interest;
• Previous experience and knowledge of donor funding mechanisms, particularly in the Country;
• Experience in project development, donor reporting and technical writing and editing, preferably in the international development/humanitarian sector; and,
• Experience with Results Based Management approach and other strategic planning approaches.
• Good communication, writing and organizational skills; ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national/international institutions and non-governmental organizations;
• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications.

Languages:

• Fluency in English and Turkish is required.
• Working knowledge of Arabic is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

• Inclusion and respect for diversity:

Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.

• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.

• Challenges prejudice, biases and intolerance in the workplace.

• Integrity and transparency:

Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.

•  Delivers on commitments; manages the organization’s resources reliably and sustainably.

• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.

• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.

• Professionalism:

Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.

• Seeks to raise professional standards in self and others through daily work and activities.

• Adapts quickly to change and is decisive and versatile in face of uncertainty.

• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.

• Is conscientious and efficient in meeting commitments, observing deadlines, and achieving results.

Core Competencies – behavioural indicators level 2

• Teamwork:

• Fosters a sense of team spirit by developing a shared understanding, accountability, and enthusiasm for the team’s work.

• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.

• Shares credit for team accomplishments and ensures that the contribution of others is recognized.

• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.

• Delivering results:

•Produces high-quality results and workable solutions that meet clients’ needs.

• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.

• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.

• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.

• Managing and sharing knowledge:

 •Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.

• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.

• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.

• Contributes to an environment that is conducive to innovation and learning.

• Accountability:

• Proactively seeks responsibility in delivering towards the goals of the Organization.

• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.

• Stands by the actions of team or department, publicly accepting ownership.

• Takes responsibility of own shortcomings and those of the work unit, where applicable

• Communication:

•Speaks and writes clearly and effectively.

• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.

• Listens and seeks to understand without bias and responds appropriately.

• Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.

Managerial Competencies[1]– behavioural indicators level 2

• Leadership:

• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.

• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.

• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.

• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.

• Empowering others and building trust:

•Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.

• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.

• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.

• Gives proper credit to others, shows appreciation and rewards achievement and effort.

• Strategic thinking and vision:

•Aligns own actions to the Organization’s vision, values and mandate.

•Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.

• Identifies key issues/priorities in complex situations and how they may be related to one another.

            • Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation and security clearances.

Please be advised that female candidates are highly encouraged.

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to [email protected] or to IOM İlkbahar Mahallesi Konrad Adenauer Caddesi No: 63 Çankaya, Ankara Türkiye by the end of 29 November 2024.

Please note that only shortlisted candidates will be contacted.

[1] As applicable.