Project Officer

Background

Sened is an independent non-profit organization established and registered in Türkiye (under No: 27-15-175) in 2013.

• The name “Sened” in Arabic means “support” you could count on.

• Sened was founded in response to The Syrian catastrophe, which led to critical situations and displacement of internally displaced people (IDPs) within Syria. The individuals who faced hardships due to factors such as repression, human rights abuses, and violence against civilians (including bombings, shelling, and sieges) and the urgent needs of millions of Syrian refugees in Türkiye. Later, our projects expanded to include support for the Turkish hosting community of the Syrian refugees. Our work spans across humanitarian sectors, with a special focus on advocating for the rights and well-being of persons with disabilities (PwDs) and their families.

Safeguarding

At Sened, we deliver humanitarian aid with the utmost commitment to safety and dignity. We understand that safeguarding is a critical component of our operations, and we integrate this principle into every layer of our work, from initial planning to final implementation. Our goal is to create a safe and secure environment that enables resilient communities to thrive. To achieve this, we adhere to our principles of Safe Programming, Safe Operation, Safe People, and Safe Response, which help us to identify and proactively mitigate risks, prioritize community trust, and uphold ethical standards. SENED's unwavering dedication to safeguarding ensures that all those we serve receive the highest standards of safety and protection in all our humanitarian endeavors.

Job purpose

Contributing to the implementation of Protection & ERL projects in Syria and ensure their execution within time, budget and quality.

Duties, Objectives, Competencies

• Participate as required in project kick-off, close-out and review meetings. Ensure documentation and follow up of action points in a timely manner.
• Follow-up on the implementation of projects and activities in a daily manner. This includes directing activities, avoiding mistakes, and receiving and submitting projects reports.
• Prepare, develop and review the reports to be submitted to donors. These could include daily, weekly, quarterly, progress and final reports.
• Attend meetings related to Protection & ERL when required.
• Ensure – through clear weekly and monthly work plans – protection monitoring, field assessments, community-based activities, especially life-skills, socio-recreational and awareness raising activities, are carried out in a timely, effective and technically sound manner.
• Communicate and coordinate with the field team and center management in Syria and follow up the implementation of activities with them.
• Prepare weekly implementation work plans and follow up the implementation with the field team.
• Follow up the implementation of activities.
• Raising the required PRs and setting the procurement plan.
• Manage the manager of the organization’s center in Syria.
• Prepare, plan and supervise the center’s activities.
• Receive periodic reports from the manager of the center, review and send them to the project manager.
• Follow up on the project agreement conditions.
• Visit Syria periodically to supervise the implementation of activities.
• Be fully responsible for meeting donor targets and compliance requirements through activities, means of undertaking activities, and in all other documentations.
• Ensure, with the finance department, that activities and expenses are regularly monitored and as needed, action plans with follow-up are developed to correct any over- or underspending in a timely manner.
• Manage the project team members. case workers and life skills facilitators team.
• Meet with case workers and life skills facilitators to follow up with them regarding project activities, sessions and/or any project modifications.
• Evaluate the team members’ performance and provide necessary coaching to them

Additional Responsibilities

The above-mentioned key tasks and duties are illustrative ones. Other future responsibilities may be assigned to the job at the request of the head of department according to the need.

Essential Requirements

• Bachelor’s degree in business administration or any other similar field.
• Minimum of 2 years of proven experience in a similar position.
• Advanced skills in Arabic language.
• Upper-Intermediate skills in English language.

Desired Requirements

• Certified PMD Pro1.
• Intermediate skills in the Turkish language.
• Verified experience in humanitarian work and principles.
• Verified experience in dealing with donor’s policies, procedures, requirements and compliance.
• Turkish Nationality is an advantage. 

Technical Competencies:

• Advanced knowledge in project management.
• Advanced knowledge in report writing.
• Advanced knowledge in partnership building.
• Good knowledge in Excel & Word
• Advanced knowledge in project development.
• Advanced knowledge in remote management tools and techniques.
• Good knowledge in budget management.

General Terms and Conditions

• Safeguarding: Disabled beneficiaries, children, and vulnerable adults must be fully protected possible from any actions or failings that could place them at risk of abuse, sexual exploitation, injury, or other harm. Sened demonstrates its commitment to safeguarding by conducting rigorous background and reference checks during the selection process for all candidates.
• Diversity: Sened is dedicated to fostering an inclusive, effective, and representative organizational culture. We promote employee equity and diversity and strive to eliminate discrimination. A diverse workforce, encompassing various age groups, backgrounds, cultures, and experiences, enhances our ability to understand, represent, and serve our community. Therefore, all qualified applicants will receive equal consideration for employment, regardless of race, religion, gender, disability, or age.
• Procedures: If necessary, Sened will apply for a work permit for the selected candidate after the job offer is accepted. Failure to provide the required documents or a rejection of the work permit application by the Ministry of Labor and Social Security in the Republic of Türkiye will result in the employment offer being canceled.
• Sened reserves the right to re-advertise the vacancy, cancel the recruitment, offer a contract with a modified job description or for a different duration, or offer a contract at a lower grade.
• This job description serves only as a guide for the position available. Sened reserves the right to amend this document. Any published closing dates are estimates. Due to the nature of Sened’s work, we aim to fill vacancies as quickly as possible. Therefore, we may close adverts before the published closing date if we find the right candidate. We advise interested applicants to apply as early as possible.
• Sened does not charge any fees at any stage of the recruitment process.
• Sened Kuruluşu işe alım sürecinin hiçbir adımında ücret talep etmemektedir.