Field Assistant, Istanbul

International Federation Of Red Cross and Red Crescent Societies İstanbul
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 1448

Paylaş

İlan Detayları

Job Purpose

IFRC has established a Field Coordination team responsible for regional representation and oversight of all field-level activities of the Emergency Social Safety Net (ESSN) programme. These IFRC Field Coordinators and Field Officers are based within the TRC area offices in Istanbul, Gaziantep and Ankara.

IFRC is currently seeking a Field Assistant to join the Field Coordination team. Under the supervision and guidance of the Field Coordinator based in Istanbul, the Field Assistant will provide all-round support to all Field Coordinators and Field Officers in Turkey. He/she is responsible for assisting the Field Coordination team with various administrative, finance and procurement tasks, in accordance with IFRC policies and procedures. The main aim of the Field Assistant is to enhance the efficiency of the Field Coordination team by providing proactive and flexible support where required. He/she will also support the Field Coordination team with organizational tasks, including support during meetings and translation/interpretation (Turkish-English).  

 

Job Duties and Responsibilities

Operations support

  • Help organize meetings with partners and stakeholders, draft the agenda and prepare the attendance list
  • Support the organization of trainings for IFRC and TRC staff, as well as other programme stakeholders
  • Prepare Field Coordination meeting minutes in a concise manner, circulate for feedback and archive
  • File and archive important documents and correspondence
  • Perform any other ad hoc duties to support the Field Coordination team

Administrative support

  • Help Field Coordinators and Field Officers prepare all their administrative requests and supporting documents (Travel Requests; Working Advances; Per Diem Requests and Payment Requests), in adherence with IFRC Admin and Finance procedures
  • Support the IFRC Admin/Finance unit to ensure smooth handling of all requests from the Field Coordination team, including car rentals, hotel bookings and reimbursements. Help to ensure that payments are done in a timely manner
  • Liaise closely with the IFRC Communications department and Admin department to prepare shipments of visibility items and information materials to the Istanbul and Gaziantep field offices
  • Assist with the preparation of Logistics Requisitions
  • Coordinate between field offices and Fleet In-charge based in Istanbul to get the logbooks and fuel consumption report for all rental vehicles based in the field on a monthly basis
  • Travel to Istanbul and Gaziantep area offices to provide ad hoc support to the regional Field Coordinators (every 1 or 2 months)
  • Perform other admin duties as required

Translation support

  • Simultaneous or consecutive interpretation from Turkish into English and vice versa during presentations, meetings and during missions outside Istanbul.
  • Translation of official letters, circulars, or documents (from English into Turkish and from Turkish into English)

Reporting

  • Assist the Field Coordination team to prepare Field Reports, updates, and other outputs
  • Ensure effective tracking of field missions in all regions
  • Revision/proofreading of texts translated into Turkish and English.

 

Education

Required

  • Relevant university degree or equivalent qualification
  • Professional qualifications in Business Administration, Office Administration or any other relevant field

Preferred

  • Relevant professional training courses (Red Cross/Red Crescent related, humanitarian and development sector, management, etc.)

 

Experience

Required

  • At least 1 to 3 years’ experience in an office administration job

Preferred

  • Work experience with other international organisations, large NGOs and/or governmental development agencies, in a multi-cultural environment
  • Experience working with the Red Cross/Red Crescent Movement
  • Relevant work experience in translation and interpretation

 

Knowledge, Skills and Language

Knowledge and Skills

Required

  • Strong written and oral communication skills
  • Ability to handle sensitive information, discretion, solid judgment
  • Well-organized, accuracy and fine attention to detail
  • Excellent computer skills (Microsoft Office, Word, Power Point, Excel, Outlook)
  • Ability to work under pressure and to deadlines
  • Practical, flexible, and creative in challenging moments
  • Ability to produce reports and archive them in a systemic way
  • Excellent customer service, reliability
  • Excellent interpersonal skills and a Team Player
  • Ability to work well in a multi-cultural team
  • Ability to travel to Istanbul region and Gaziantep region every 1 or 2 months

Preferred

  • Knowledge on the refugee response in Turkey

 

Languages

Required

Fluently spoken and written English and Turkish

Preferred

Basic understanding of Arabic

 

Competencies and Values

  • Communications
  • Collaboration & Teamwork
  • Judgment & Decision Making
  • National Society & Customer Relations
  • Creativity & Innovation
  • Building Trust
  • Reporting

International Federation Of Red Cross and Red Crescent Societies

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 members National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Diğer İlanlar

Benzer İlanlar