Finance and IT Manager (Re-advertisement) (Ref: TUR-IST-FIM-0705)

Save the Children İstanbul
Doktora,Yüksek Lisans,Üniversite
Tam Zamanlı 4-9
İngilizce (C2, Level 6, Advanced),Türkçe (C2, Level 6, Advanced)
Bu ilan yayından kaldırılmış Görüntülenme : 2060

Paylaş

İlan Detayları

SCI employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

 

****Due to the urgency to fill this role, applications will be reviewed on a rolling basis.

 

ROLE PURPOSE: 
Responsible for Financial Management of the office, ensuring integrity of accounts, budgets, and forecasts and maintaining robust internal control and risk management framework. This position will manage the day-to-day financial management, accounting, compliance with SCI, Donors and Local Govt The person will also ensure proper financial planning, accurate expenses allocation and timely financial reporting. The role will also be responsible for ensuring finance and donor compliance controls are understood and followed in SCI and with partners, and take lead on assessing and building capacity of partners on financial management and donor compliance.

CHILD SAFEGUARDING: 
Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
 

SCOPE OF ROLE: 
Reports to: Country Director
Staff reporting to this post: Finance Officer, Sr. Finance Officers and IT Officer
 

KEY AREAS OF ACCOUNTABILITY: 

Leadership, Capacity Development, Strategic Partnering, and Strategic Analysis:
•    As a member of the Senior Management Teams of the Turkey Country Office, work with the Country Director and colleagues to;
•    Develop/strengthen of an organisational culture that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors
•    Design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
•    Ensure compliance of Turkey Country Office with all Save the Children Management Operating Standards, Standard Operating Procedures, and Key Performance Indicators
•    Create (with the CD) cohesive and inspiring leadership teams that drive breakthroughs for children through growth and excellence in programming and relationships
•    Provide strong and positive leadership to the finance, and IT departments, including staff in all provinces, ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.
•    Coordinate professional and personal development of finance, and IT staff thorough induction, on-the-job coaching, identification of learning and development needs and opportunities and preparation for succession.
•    Develop strong networks internally (other COs, Members, and SCI entities) and externally (other INGOs, UN agencies, Government, banks and financial institutions, communities, etc.) through effective communication and relationship building.
•    Provide analysis of historic and current trends as well as forecasting on both strategic and operational financial issues; provide leadership and proactive solutions to current and potential future challenges.
•    Ensure high performance to meet all standards and expectations of SCI as per Essential Standards, Key Performance Indicators (KPIs), Management Indicators, etc.

Financial Accounting, Planning and Reporting:
•    Support the Country Director (CD) in the management /administration of the Country Office resources (country office and sub-offices) including 
(a) the formulation of country work plans and resource allocation plans, proper recovery of shared costs as well as flagging any funding gaps on time.
(b) effective support and guidance to the Senior Management Team and other key programme staff during planning and allocation exercises 
(c) monitoring implementation of donor agreements and resource utilization
•    Provide cost analysis, promote benchmarks and make recommendations for effective resource utilization at all levels
•    Working with the Awards Lead, highlight variances, provide spend analyses and recommend resolution or reallocation of resources
•    Identify and effectively manage all key risks, especially financial, related to delivering the Country Office programme
•    Ensure correct level of budget authority (Scheme of Delegation) exists within Country Office
•    Provide a source of verification of budget information in new proposals under development
•    Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up
•    Ensure budget holders understand their responsibilities and ways to carry out their financial responsibilities
•    Ensure sub-offices receive adequate support to operate efficient accounting systems, including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines
•    Support the Human Resources Manager in establishing equitable staff compensation policies and practices within the approved budget and donor requirements 
•    Ensures Country Office treasury operations are adequately managed and work with budget holders to estimate cash needs on monthly basis.
•    Ensure integrity of accounts especially that SCI accounting systems, policies, internal controls and procedures are followed for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, commitments, payroll, and delegation of authority). 
•    Support Program teams in budgeting and ensure that proposal budgets are realistic, cost effective and consistent with proposals and work plans, and full recovery and allocation of shared costs. 
•    Ensure proper financial planning including Master Budget and Reforecasts ensuring coherence with the work plans, and proper planning of shared costs to ensure recovery of shared costs as well as flagging of gap.
•    Ensure proper and timely allocation of expenses to awards including allocation of inter country and member expenses during month end closing.
•    Ensure proper and timely creation of reporting analysis codes (DEAs) and FIS is up-to-date in terms of latest versions of budgets uploaded and is used to produce donor financial reports and other budget/portfolio analysis.
•    Ensure preparation of accurate and timely financial reports for the donors and management.
•    Analyse, review, and discuss financial reports with Award and Program departments to proactively advice and address financial and budgetary opportunities and potential issues.
•    Coordinate with relevant departments to ensure relevant documents of GIK are available and GIK is recorded in accounts books in time with all the supporting documents.
•    Ensure legal books are maintained and submitted to GoT on timely basis.
•    Ensure all taxes, included taxed related to salaries, are accurately calculated and timely deposited to relevant Govt. department.

Cash Management and Banking:
•    Manage the cash flow to ensure timely and secure transfer of funds to meet program needs, liaising with banks and SCI Centre Treasury as required
•    Compile monthly cash requests from budget holders and ensures adequate and timely flow of funds to the field offices
•    Monitor and control forex gain/loss
•    Review the monthly payroll calculation and its related taxes and ensures accuracy
•    Maintain all bank account related documents 
•    Ensure preparation of monthly bank reconciliations and regular cash counts as per SCI guidelines.

Management of FMS / Agresso:
•    Maintain and regularly review Financial Management System (FMS) master data
•    Manage the month-end process, including ensuring all monthly costs are booked and salaries, inter-country costs and support costs are correctly allocated to awards
•    Liaise with SCI centre to resolve any FMS issues

Internal Reporting:
•    Lead monthly financial closing and ensures accuracy of reports to be submitted to SCI centre
•    Ensure proper tracking and analysis of debtors and creditors (staff advances, prepayments, accruals and other liabilities), reconcile and prepare/post corrective and adjusting journal entries. 
•    Review and ensures accuracy of balance sheet items and prepare monthly, quarterly and annual Balance Sheet schedules with supporting schedules as per requirement in timely manner
•    Complete monthly finance review and monthly control checklist with full supporting reconciliations and take appropriate, timely action to resolve issues

Sub-award management:
•    Ensure finance-related due diligence and vetting processes of partners, and capacity building of partners on financial management.
•    Reviews potential sub-grantees’ proposals and budgets 
•    Manages the review process and payments relating to sub-grantees / sub-contractors and ensure regular visits to sub-grantees for review of their systems and verification of reported expenses for compliance with SCI and donor compliance requirements. 
•    Work with relevant program staff to ensure all implementing partners undergo legal vetting and a capacity assessment prior to commencing work with Save the Children, are engaged with appropriate agreements and effective monitoring systems are in place so that partner delivery meets donor expectations and requirements.
•    Work with award/program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.

Audit:
•    Facilitate internal and external audits including Govt. and external auditors, ensuring appropriate documentation is sourced and provided on a timely basis to auditors
•    Work with internal and external auditors as necessary, liaising with other departments to ensure information is provided as requested and co-ordinate closure of action items resulting from these audits.

IT:
•    Supervise and support IT section and ensure proper systems for running the office are in place.
•    Manage IT team and define result-based expectations, provides leadership and technical support as needed, and evaluate direct reports regularly.

Capacity Building:
•    Provide advice and training to non-finance staff to ensure accurate coding of finance forms and SCI financial rules and procedures are understood and followed by all staff.
•    Finance staff capacity building on SCI processes and procedures and donor guidelines.

 

QUALIFICATIONS AND EXPERIENCE

Required

•   Turkish nationality is a requirement for this position. 
•    At least 8 years of professional experience in line with the job requirements
•    At least Bachelor’s degree in Finance, Economics, Trade, Business Administration, etc. related departments
•    Strong communication (written and spoken), and interpersonal skills in English and Turkish, with experience in managing multicultural teams
•    Qualified professional accountant (internationally recognized qualification, practical experience equivalent will be considered) with substantial post qualification accounting experience
•    Experience of and well developed skills in staff management, supervision and capacity building
•    Good attention to detail and analytical skills
•    Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
•    Cultural awareness and ability to build relationships quickly with a wide variety of people
•    Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
•    Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
•    Strong understanding of Government of Turkey regulations on accounting, taxation and social security.

Desirable

•    I/NGO & donor relations experience is highly desirable
•    Experience of working in an international charity and ERP accounting system.
•    Experience of working in emergency response and major donors.

 

Benefits Package provided to National Staff:

  • Salary commensurate with the pay-grade of the position.
  • Transportation allowance
  • Annual leave

 

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Information:

Due to the urgency to fill this role, applications will be reviewed on a rolling basis.

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process. 

Save the Children

Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours.
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