Vacancy Notice Number:
Finance Assistant (Budget)
One Year Fixed Term Graded Contract – with possible extension (G5)
Ankara - Turkey
Deadline of Applications:
05 November 2020
Number of Vacant Positions:
Internal & External Candidates
Under overall guidance of the Resource Management Officer (Budget) in Ankara and under direct supervision of the Senior Finance Assistant (Budget) in Ankara, the incumbent will be responsible the following tasks:
Major Duties and Responsibilities:
- Research, compile and summarize information to be used for determination of reasonable unit cost for budgetary purpose.
- Assist RMO (Budget) in preparing yearly mission budget.
- Analysis market rate at least twice in a year to see variance in budget rate.
- Notify project manager minimum 3 months in advance for any surplus balance foreseen in S&O budget heading for necessary budget revision or alternative way to burn the budget.
- Create project structure in SAP, prepare BNP and coordinate with Manila for activation of project code in SAP.
- Assist project manager in budgeting for new project in absence of RMO (Budget).
- Create and maintain proper filing system of project documents.
- Coordinate with project manager to ensure cost is correctly charged against budget line.
- Recode budget line or GL as per necessity in coordination with PM and RMO Budget.
- Forecast expenditure in coordination with PM to ensure budget utilization is in timeframe of project.
- Monitor financial report to verify if expenditure is in line with approved budget and eligibility of cost charged in project using donor reporting template.
- Keep record and notify project manager on interim and final financial report due date to donor.
- Coordinate and follow up with procurement department, operations department for clearance of commitments due on/before closing of project end period.
- Prepare interim/final financial report using donor/IOM template before due date to donor.
- Assist in improving internal controls systems, the efficiency and timely delivery of finance (budget/reporting) services in mission.
- Mail correspondence with IOM HQ/Manila, other IOM mission worldwide and counter parts for necessary transactions.
- Perform any other duties as may be assigned.
Required Qualifications and Experience:
Education and Experience:
- University degree in finance, business administration, or any other related fields with minimum three years of professional experience or high school degree with minimum five years of relevant professional experience
- Technical knowledge on SAP Finance Module is advantageous
- Fluency in Turkish and English is required.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity:
Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
- Integrity and transparency:
Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioral indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Delivering Results:
•Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.
- Managing and sharing knowledge:
•Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them.
•Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
•Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail by the end of 05 November 2020.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
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