|Vacancy Notice Number:||VN#TR/2019/02|
|Position Title:||Finance Assistant (Compliance)|
|Classification:||6 Months Special Short Term Graded contract–with possible extension (G5)|
|Deadline of Applications:||18 January 2019|
|Number of People to be hired||2|
|Eligibility:||Internal and External Candidates|
Under the overall supervision of the Resources Management Officer in Gaziantep and the direct supervision of the Senior Finance Assistant (Compliance) in Gaziantep, the incumbent will be responsible for providing procurement, governance and finance compliance support to the programmes of the sub-office being carried out through implementing partners (IPs).
Major Duties and Responsibilities:
1. Support Senior Finance Assistant (Compliance) in conducting assessment of entities and non-governmental organizations in terms of capacity, governance, procurement, accounting, treasury and HR systems to ascertain eligibility to partner with IOM in program implementation.
2. Conduct field visits and duty travel to Implementing Partners’ (IP) offices and areas of operations, noting relevant programmatic, governance and internal control observations.
3. Assist in reviewing project and budget proposals of entities and non-governmental organizations, ensuring reasonableness of budget line items and unit costs reflect prevailing market rates.
4. Maintain a filing system for Memoranda of Understanding (MoUs) or Project Implementation Agreements or Service Agreements, and corresponding approved IP budgets.
5. Support Senior Finance Assistant (Compliance) in monitoring and mentoring IPs in developing financial tracking systems to ensure that projects are realistically costed and are supported by feasible financial implementation plans.
6. Assist Senior Finance Assistant (Compliance) in tracking of IPs’ actual expenditure against budget, and actual expenditure against cash flow projection, analyzing variances and fluctuations, and reporting thereon.
7. Support Senior Finance Assistant (Compliance) in serving as a finance focal point between IOM and partner organizations in terms of internally expediting and externally communicating bank transfers with respect to grant agreements.
8. Assist in maintaining accurate and timely financial tracking tool, monitoring fund flow, and generating required reports useful to meet the financial and program management needs of the organization and the donors.
9. Perform detailed review and verification of IPs’ project financial reports according to work programs, checking for accuracy and consistency, eligibility of expenditures, authenticity and sufficiency of supporting documents, and providing necessary feedback to the IPs on findings and recommendations.
10. Following provision of the agreement with the IPs, ensure that IPs conduct all procurement transactions in accordance to IOM procurement rules and regulations as well as with the mission’s procurement permanent instructions.
11. Upon completion of review financial and narrative reports, liaise with Program Staff on the preparation of the Request for Payment (RFP).
12. Upon receipt of RFP, review supporting documents for completeness and propriety and record the transaction in Prism.
13. Provide support to sub-office finance team, including performing duties of Finance Assistant (accounts payable or treasury function) as needed.
14. Provide ad hoc translation of documents from Arabic to English.
15. Perform such other duties as may be assigned.
• University degree in Accounting, Business Administration or a related field from an accredited academic institution, with three years of relevant professional experience; or
• Completed High school degree from an accredited academic institution, with five years of relevant professional experience;
Professional certification as Chartered Accountant or certified public accountant is an advantage.
• Experience in finance and accounting;
• Knowledge of IOM accounting systems, PRISM-FI software and procedures a distinct advantage.
• Proven ability to prepare clear and concise reports and to analyze and interpret source information and data;
• High level of computer literacy is required, particularly in IOM computerized accounting systems;
Good knowledge of MS office, specifically EXCEL.
• Fluency in English and Arabic is required.
• Working knowledge of Turkish is advantageous.
The incumbent is expected to demonstrate the following values and competencies:
Inclusion and respect for diversity:
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
Integrity and transparency:
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioural indicators level 2
• Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
•Produces high-quality results and workable solutions that meet clients’ needs.
• Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
• Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
• Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
Managing and sharing knowledge:
•Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
• Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
• Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
• Contributes to an environment that is conducive to innovation and learning.
• Proactively seeks responsibility in delivering towards the goals of the Organization.
• Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
• Stands by the actions of team or department, publicly accepting ownership.
• Takes responsibility of own shortcomings and those of the work unit, where applicable
•Speaks and writes clearly and effectively.
• Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
• Listens and seeks to understand without bias, and responds appropriately.
• Shares information and keeps others up to date; actively seeks others' views and ideas and respects their contribution.
Managerial Competencies – behavioural indicators level 2
• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.
Empowering others and building trust:
• Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
• Gives proper credit to others, shows appreciation and rewards achievement and effort.
Strategic thinking and vision:
•Aligns own actions to the Organization’s vision, values and mandate.
• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
• Identifies key issues/priorities in complex situations and how they may be related to one another.
• Clearly communicates links between the Organization’s strategy and the work unit’s goals.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to to firstname.lastname@example.org or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 18 January 2019.
Please note that only shortlisted candidates will be contacted.
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IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
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