FINANCE COORDINATOR TURKEY/SYRIA

Dünya Doktorları Derneği İstanbul
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İlan Detayları

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

 

Hierarchical & Functional links

Based in DDD Coordination Head Office, Istanbul, The Finance Coordinator is under the direct line management of the Senior Finance Coordinator, assist him/her and will directly manages Finance and Accounting Manager.

 

Main Responsibilities

  • Internal Control
  • Financial Management
  • Budget Monitoring
  • Financial Partnership Management
  • Team Management
  • Reporting
  • Other related tasks

 

Function Details

  • Internal Control
  • Assist in further refinement of DDD financial procedures and guidelines; and ensures it is updated according to donor’s and Turkish national regulations
  • Ensure compliance of all financial procedures in accordance with DDD and donors’ guidelines
  • Provide support to the logistic and programme department on relevant donor guidelines and requirements
  • Ensure internal financial procedures, systems, policies, and controls are applied and complied with throughout the operations by all staff
  • Provide financial information to the Field coordinators, both proactively and on request, to monitor the project expenditure according to Budget Follow up files
  • Assist in preparing donor financial reports and requirements; and ensure that they are complied with to maximise available funding
  • Develop financial risk analysis and monitor areas of threats from the monthly Budget Follow up files
  • Assist in preparation of external or internal audit
    • Financial Management
  • Supervises the accountancy of Turkey and Syria programs: quality of documents, respect of procedures, accounting & donor allocation
  • Ensure accuracy of financial data entered in the financial software
  • Supervises the archiving of the accounting documents
    • Budget Monitoring
  • Assist in the preparation of annual and donor budgets in coordination with the program and other related departments
  • Monitors overall budget consumption with respect to donors’ constraints
  • Follow the cost allocation table according to the Budget Follow up files
  • Ensure accuracy of the financial information
  • Monitor ongoing levels of expenditure on individual programs against budget, and provide timely advice of potential over or under-spending to the Coordination Team and the relevant Project teams
  • Ensure respective budget holders understand variance implications and advise on how to respond to and manage them effectively
  • Identification and analysis of any discrepancy and suggestion of solution
    • Financial Partnership Management
  • Ensure the financial partnership management tool are implemented.
  • Assist in the development of training plans for the partners based on assessment and identification of financial capacities to be improved.
    • Team Management
  • Provides regular evaluation to the team under his/her responsibility
  • Provide financial support, training, and advice to all staff
    • Reporting
  • Prepares/Assist the Senior Finance Coordinator in monthly budget follow-up (BFU) and forecasts with Field Coordinators.
  • Monthly report to senior Finance Coordinator
  • Provide a mission report and/or handover document at the end of contract.
    • Other
  • Represent and actively participate in relevant team meetings
  • Support operational organization of DDD activities
  • Any other relevant tasks, as requested by the line manager

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

Expected profile

Knowledge & Qualification

  • 3-5 years of similar experience in NGOs and multicultural Work Environment
  • knowledge of SAGA software.
  • familiar with complex co-funding.
  • knowledge of ECHO rules and other donors.
  • Advanced knowledge of Excel and experience with BFUs.
  • Fluent in English. Turkish, Arabic or French are assets.
  • Prior experience in middle east.
  • Sense of diplomacy.
  • Stress tolerance and ability to work under pressure.
  • General Qualities required:
  • Diplomatic;
  • Flexibility and capacity of adapt to complex and changing contexts;
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

  • Please apply with your CV and motivation letter in ENGLISH through our website.
  • The deadline for submitting the applications is 31/08/2020.

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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