Finance Officer- National- NWS

Save the Children International Gaziantep
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JOB TITLE: Finance Officer

TEAM/PROGRAMME:  Finance Management

LOCATION: Gaziantep

CHILD SAFEGUARDING:

 

Level 1 – You will not have contact with children or young people

ROLE PURPOSE: 

This role is responsible for reviewing documents of payments to vendors and staff, support in the management of cash accounts, staff payroll, Prepare payment journals of expenses and journal entries to be ready for posting to FIS (Agresso), Support in the reviewing and verification of partners financial reports, support in month and year end close process, assist in cash flow management and ensure implementation of Save the Children’s policies, internal controls and best practices. Exhibit a friendly and helpful attitude and maintain a culture of business partnering.

SCOPE OF ROLE: 

Reports to: Finance Senior Officer.

KEY AREAS OF ACCOUNTABILITY:

Payments

  • Review and prepare all cash and bank payments ensuring completeness of support documents and compliance with SCI policies and procedures.
  • Ensure that all information on payment request including the budgets are verified and correct before preparing the payment.
  • Maintain a good relationship with TCO Finance team and liaise with them to solve problems with payments, if any.

Accounting and control

  • Support in the process of monthly accounts reconciliation as assigned by line and / or Finance manager.
  • Prepare monthly schedule of staff advances, ensure proper tracking of advances and prepare analysis (e.g. aging of advances) and escalate the advances not settled in standard time to the management.  
  • Preparing the   cash and bank payments, advances, prepayments (e.g. prepaid rent), accruals and other liabilities ensuring timely clearance of balances.
  • Assist the in cost allocation for all support and indirect expenses as part of month end closure process. 
  • Assist in reviewing and verifying the expenses and financial reports for partners and preparing the GLACOS for the partners monthly financial report expenses as part of the month-end procedures.
  • Participate in procurements committees for office procurement when assigned by Finance Manager.
  • Prepare the monthly cash request and assist in cash flow management under the directions of the line and Finance Manager. 
  • Assist in collecting the requirements and supporting documents relevant ton internal and external audits from partners and within SCI-NWS office.
  • Ensure proper filing of all financial records and the completeness of financial records.
  • Review all documents submitted for advance settlements and other journal entries to ensure accuracy, completeness and compliance with policies and procedures.
  • Prepare and assist in financial analysis as required by Management.
  • Update all trackers relevant to payments made through TCO and other internal trackers as assigned by line or Finance Manager.

Cash Float Management

  • Act as a custodian for the petty cash and cashbook
  • Maintain an up-to-date cash book 
  • Prepare the GLACOS for cash payments 
  • Reviewing all cash payments and tracking all programme advances issued and returned
  • Perform weekly cash counts and ensure book and actual balances reconcile

 

Sub-grant Management and Monitoring:

  • Verify and ensure that all partnership expenditure spend is compliant with Save the Children and donor policies
  • Support in the process of conduct partner capacity assessments and partner award risk assessments and identify capacity building needs of partners in financial management. 
  • Verify partner expenditure reports, through remote and direct visits, and provide verification summary report with recommendations to Line and Finance Manager.
  • Support in the process of conducting periodic financial monitoring visits for partners to evaluate the systems, recommend improvements and monitor implementation of improvements.
  • Assist awards/program teams in preparation of end of award letters detailing accepted, disallowed and queried costs, and where applicable any balances owed to or from partners.
  • Follow-up with partners to ensure timely response to comments on submitted financial reports as assigned by line manager.
  • Ensure that partner expenses are posted to FIS (Agresso) in time and amounts owed to and from partners are monitored and cleared in time and match them with the updated financial reports.
  • Update the monthly reporting tracker for partners financial reports with the proper relevant information.

 

Budgeting & Reporting:

  • Provide support for budget revisions/ forecast and reporting to Line Manager for ongoing awards with partners.
  • Support in the process of preparing the master budget and the periodic review of it as assigned by Finance or Line Manager.

 

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

Collaboration:

  • Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
  • Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

  • Develops and encourages new and innovative solutions

Integrity:

  • Honest, encourages openness and transparency, builds trust and confidence

 

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES

  • Business Management/Accounting qualification with at least 2 years post qualification experience
  • A desire to learn and work in a challenging but rewarding environment
  • Ability to work under pressure alone and as part of a team
  • A strong sense of integrity
  • Attention to detail
  • Very Good working knowledge of Excel.
  • Arabic skills is preferred.
  • English and Turkish skills are essential.

Additional job responsibilities: 

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

 

Position holder will be based in Gaziantep, therefore legal right to work in Türkiye is necessary at the time of application.

The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:
•    No child dies from preventable causes before their 5th birthday 
•    All children learn from a quality basic education and that,
•    Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued. 

Save the Children is committed to create a truly inclusive, effective and representative organisational culture, encouraging equity and diversity among its employees and eliminating discrimination. Having a diverse profile of employees, different age groups, backgrounds, cultures, gender identities and expressions, sexual orientation etc., including a range of different experiences and capabilities helps us understand, represent and serve children better. Therefore all qualified applicants will receive equal consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, disability, or age.

Application Information:
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy. 

ABOUT US

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Save the Children International

SCI employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
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