I - Position Summary
The funds we raise from our donors make a huge difference to people inside Syria. In this role you will be part of a dynamic program team, pulling together reports and proposal submissions and making sure that systems and processes are in place so that we are accountable for the funds we receive. There will be deadlines to meet and staff and partners to train on report writing and compliance issues. But no matter how busy or pressured it gets, you will be unfailingly accurate and well organized.
In collaboration with the Country Program team, Program Support team, Regional Management Unit, and headquarter counterparts at CARE Member Partners, the Grants Coordinator will provide support to the CO program team in terms of grants management, reporting, compliance, proposal development, and other funding-related issues, as well as facilitate the management of secured restricted funds to ensure compliance with external donor requirements and internal CARE policies and procedures; support partner management in order to ensure capacity development in partner contract management and fundraising; maintain required levels of funding and partner relationships to support the country program; assist to establish CO monitoring and evaluation frameworks and beneficiary accountability mechanisms.
II – Responsibilities
Reporting to the Deputy Director Programs (DDP), this role will oversee grant coordination of two large and complex projects funded by DFID and OFDA. The position will have the following responsibilities:
1. Grants Management, Donor Regulations and Report Writing (30%)
- Lead on the timely submission of high-quality reports through both project managing reporting processes, and writing and editing report documents in order to meet CARE and Donor requirements.
- Maintain a reporting tracker and database and ensure all relevant staff is informed timely about upcoming reporting deadlines or other donor requirements.
- Support all functions to ensure donor requirements and expectations are understood and complied with throughout the project cycle.
- Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
- Coordinate grant, as well as sub-grant, closeout planning, and processes.
2. Support for project implementation (40%)
- Establish and maintain systems and ways of working for regular grants monitoring and facilitate regular meetings with key stakeholders to support the Program Management Team to ensure that performance on both grants is tracked effectively, risks and issues are flagged and action taken as appropriate.
- Coordinate monthly BSA-meetings including receiving input from Programs Team and MEAL on spending forecast and maintain grant-specific action plans following each meeting.
- Coordinate project amendment processes from identification through project revisions until approvals have been secured and ensure documentation is registered and updated.
- Support DDP, Program Managers, and Finance Team on monitoring of grant budgets phasing and forecasting.
3. Communication and information management (30%)
- Ensure that relevant information on the DFID- and OFDA-grants are effectively shared with interested staff, partners or stakeholders.
- Coordinate communication between external stakeholders, Country Office-counterparts, staff in the NW Hub and Partners.
- Coordinate in responding to donor queries and requests for information.
- Provide regular management information to the DDP, NW SMT and other internal and external stakeholders on the performance of the DFID and OFDA project.
- Maintenance of electronic archive of projects.
- In general, it is expected that the role will:
- Take on additional assignments not outlined above as requested by direct supervisor
- Provide advice, support and capacity building to program and partner staff to develop their expertise in grant management.
- Support partnership management, building skills of partners in contract/grant management and donor reporting.
- Always strive to meet monthly and other varying deadlines, e.g., donor reports and proposals submission as well as responding in a timely fashion to requests from internal and external stakeholders.
- Be responsible for quality control of funding processes and communications, i.e., acts as last quality assurance point before Area Director (AD) signoff and external circulation.
- Be able to analyze and communicate complex information to a wide audience with regards to grants management and funding.
- As required, participate in donor meetings and cluster working group coordination efforts to provide critical analysis to program development, in line with interagency priorities.
- Assist in ensuring that the program is planned and implemented in a consultative, participative and gender-sensitive way and to ensure this is articulated well in proposals and reports
III - Qualification and skills
III – Requirements
- Strong experience in managing donor contracts, experience with DFID and/or OFDA is considered an additional advantage.
- Excellent writing skills with proven ability to develop and present proposals and donor reports, for both internal and external audiences.
- Strong technical knowledge of donor funding proposals and log frames in thematic areas required for the role and ability to coordinate implementation and reports and make recommendations for improvement.
- Highly developed interpersonal and communication skills, with experience in external organizational representation.
- Good relationship management skills, with the ability to represent CARE with external organizations and individuals.
- A strategic-minded person with good analytical skills and the ability to bring different strands of information together and determine their relevance for the organization.
- Excellent planning skills and ability to work independently.
- Ability to manage his/her own time effectively. Willing and able to adapt priorities in order to respond to changing demands.
- Good administrative skills and ability to effectively use technology and follow procedures and help others to do the same.
- Strong team player.
- Fluency in written and spoken English
- University degree in relevant field
- Strong numeracy and general financial skills, particularly developing budgets, financial management/ monitoring, and reporting.
- Experience in monitoring and evaluation.
- Minimum 3 years of experience with a humanitarian organization
Child Protection Policy
Child abuse in all forms is unacceptable to CARE Turkey, which recognizes its responsibility to protect children from harm in all areas of its work. CARE Turkey is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
Discrimination, Abuse and Harassment Policy
CARE Turkey expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. CARE employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside CARE.
Employment is subject to the possession of valid identification documents (passport, residency card, temporary protection card etc.) and successfully obtaining permission to work by the Government of Turkey (work permit). CARE will submit the work permit application on behalf of the selected candidate after the job offer accepted. Candidate can start to work for CARE only after work permit is received. Failure to provide the required documents or rejection of a work permit application by the Government of Turkey will result in your employment offer being rescinded.
HOW TO APPLY
Interested candidates, please send a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post, to the following e-mail address: TURCAREHR@care.org
Applications in languages other than English will not be reviewed.
“Applications are strongly encouraged from female candidates“
Only short-listed candidates will be contacted.
** CARE International is an Equal Opportunity Employer**