Position Description: Grants Officer
Location: Gaziantep, Turkey
Timeframe: Subject to funding
Global Communities’ (GC) Office of Humanitarian Assistance (OHA) has developed a strategy for the organization’s response to the Syria crisis, anchored in a field presence. Specifically, OHA is commencing to respond directly in Syria, intensifying GC’s assistance to Syrian IDP’s. This will be done through an approach to programming where projects will be focused on the sustainability rather than relief delivery.
GC is a fully registered organization in Turkey and is currently building its humanitarian response professionals. GC intends to hire a full-time Grants Officer (SOW herein) to implement projects, while based in Gaziantep through humanitarian assistance programming.
GC is seeking a Grants Officer based in Gaziantep.
The Grants Officer will ensure quality and timely management of sub-grant start-up, sub-grant implementation monitoring, and appropriate sub-grant close-out. The Grants Officer reports to the Grants Coordinator.
The Grants Officer is responsible for the following:
- Participate in conducting the pre-award assessments (PAFR) of potential sub-grantees to establish their level of capacity.
- Draft sub-grants documents, including but not limited to: selection memos, negotiation memos, budget reviews, grant agreements, modifications, closeouts and related correspondences.
- Coordination with technical departments to ensure deliverables, milestones, reports etc. completed and approved by GC technical departments before the next payment to the sub-grantees.
- Ensure Sub-grants Files maintained and updated in hard and soft copies in compliance with donor’s and contractual obligations.
- Support in facilitating required audits to sub-grantees and follow-up on results, findings and implementation of corrective actions.
- Ensure timely and proper close-out of sub-grants.
- Grants Finance and Compliance:
- Review cash requests from sub-grantees to ensure the amounts requested are reasonable and in line with the sub-grant agreement terms of payment and the cash projections.
- Review sub-grantees’ financial reports and supporting documents to verify sub-grantees’ compliance with their policies, donor regulations and the sub-grant agreement requirements.
- Ensure all sub-grantees expenditures are allowable, allocable, and reasonable according to the approved budgets in sub-grant agreement (i.e. budgetary controls).
- Report findings and recommendation to the Grants Coordinator and to the sub-grantees.
- Prepare liquidation approvals, making sure all numbers are reconciled and aligned with the approved financial reports and the agreement terms.
- Support in reviewing sub-grantees’ cost proposals, negotiate and analysis the cost for consistency and reasonability.
- Support in reviewing budget modification requests and coordinate with program team to ensure changes align with program activities.
- Maintain and update information in the Grants tracking tools for all financial transactions and share relevant information with concerned parties as appropriate.
- Work closely with the GC technical departments to ensure Procurement Plan followed.
- Review Partner Procurement Requests, according to detailed budget.
- Review solicitation documents drafted by sub-grantees for direct procurements.
- Compiling necessary data and drafting monthly, quarterly, and annual reports on sub-grantees activities.
- Training and Capacity Building:
- Give the appropriate recommendations to sub-grantees in areas that need correction or improvement in their systems and procedures.
- Identify areas for building the capacity in partner organizations and work with GC team to help address these needs and improve areas of weakness.
- Periodic review of Partners internal policies and procedures and propose the recommended improvements
- Regularly visit the sub-grantees to conduct compliance reviews and provide mentorship as necessary.
- Train and guide the GC Program Staff and partners on grants implementation documentation requirements and general procedures and requirements.
- Any other assignment by the supervisor
EDUCATION AND TRAINING
- A university degree in finance, public administration accounting or related field. Alternatively, a combination of experience and education working in this sector.
- Required: A minimum of 3 years’ experience working with international NGOs or UN agencies and 1 year in grant/contracts administration domain.
- Previous knowledge and experience in Syria
- Negotiation and problem-solving skills
- Good interpersonal and communication skills
- Excellent command of excel and other database applications
- Computer/word processing and standard office software skills
- In addition, must be flexible, willing to perform assigned and additional duties and work irregular hours under potentially hazardous conditions
- Required: Fluency in written/spoken Arabic and Good command of written/spoken English
- Turkish reading and writing skills is a plus
SUPERVISORY RESPONSIBILITIES – IF ASSIGNED
- Supervise Grants Assistant and provide on job training
- Prepare Performance Planning & Evaluation for the Grant Assistant
- Prepare work plan and Objectives for the Grant Assistant
Global Communities is an equal opportunity employer. As an international humanitarian organization, we highly respect and value diversity and ensure that all qualified applicants receive consideration solely based on required experience and capabilities regardless of their race, color, gender, sexual orientation, age, ethnicity, religion, disability, or marital status. All Global Communities employees, regardless of their position, are prohibited from engaging in any form of discrimination, harassment, exploitation, or abuse (physical, sexual, emotional, or verbal), or in any other way breach the rights of others to thrive in a safe and supportive environment.
We consider Humanitarian Principles as an integral part of our relief and humanitarian work across the globe and are fully committed to promoting the recognition of human rights, especially the safeguarding of children, women, and adults at risk. We believe we are accountable to those in the communities we serve, and as such, it is our responsibility to ensure that, we as an organization, must not contribute in any way to harming or exposing those communities to further risk. Global Communities applies zero tolerance to any act of exploitation, abuse, harassment, and discrimination in every aspect of its work.
Therefore, as part of our recruitment process, a range of pre-employment checks/screenings will be conducted in conformity with Global Communities’ Safeguarding Policies.
Level of contact with children for this position: [Low]
Global Communities does not charge any fees at any stage of the recruitment process.
We envision a world where everyone has the freedom, means and ability to live and prosper with dignity.
Our mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.
About Global Communities
We don’t tell the community what to do, they tell us.
Global Communities is a global development organization committed to working in partnership with communities worldwide to bring about sustainable, impactful changes that improve the lives and livelihoods of the vulnerable.
Development is not something we do for people; it is something we do with them. We believe that the people who understand their needs best are the people of the community itself.
We make a difference by engaging with communities, governments, the private sector, and NGOs as partners for good—bringing together complementary strengths and shared responsibilities to work toward common goals.
Global Communities has existed for more than 60 years. Until 2012, we were known as CHF International and, before that, the Cooperative Housing Foundation. We are a non-profit organization.
What distinguishes our work?
The power of what we do lies in our ability to develop relationships that put the people of the community at the forefront of their own development. Enriched by the ability to build trust and understanding, it is our heartfelt focus on community and partnership that distinguishes our work.
Global Communities currently works in more than 20 countries around the world in Africa, Asia, Europe & the Caucasus, Latin America & the Caribbean and the Middle East.