HR & Admin Intern (Ref: TUR-IST-HRA-0704)

Save the Children İstanbul
Doktora,Yüksek Lisans,Üniversite
Tam Zamanlı Yeni Mezun
İngilizce (C2, Level 6, Advanced),Türkçe (C2, Level 6, Advanced)
Bu ilan yayından kaldırılmış Görüntülenme : 1490

Paylaş

İlan Detayları

SCI employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

 

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

 

ROLE PURPOSE:

To provide varied and complex HR&Admin assistance to the Country Office and work closely with the related departments.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and to be able to adjust to different working hours accordingly.

 

*** We are looking for fresh graduates or master students who are able to work full time basis during 5 week days. ***

 

SCOPE OF ROLE:

Reports to: Snr. HR&Admin Officer

 

KEY AREAS OF ACCOUNTABILITY:

HR&Admin:

Administrative Support

  • Performing general admin duties such as photocopying, faxing, mailing, and filing
  • Support all office equipment (printers, cartridges, projectors, fire extinguishers, fridge etc.) and facilities work properly and comply with health and safety regulations
  • Keeping the track of office supplies while maintaining a regular inventory
  • Preparing agendas, invitations and supporting the team in making arrangements for meetings (such as inductions, important external meetings, workshops, staff wellbeing activities), including logistical needs as required
  • Support in liaising with Government entities on administrative matters if needed, such as residency permits, visas, invitation letters etc.
  • Dealing with admin related procurement process and liaising with internal and external contacts e.g. suppliers, point of contacts
  • Assist the management and issuance process of SCI ID cards for all staff members
  • Preparing and coordinating travel arrangements including accommodation for international/national staff and visitors while following up with invoicing and payment
  • Support on tracking the telephone credit for staff members’ mobile phones
  • Invoicing and payment for all utility bills of SCI premises including maintenance costs
  • Provide written translation of documents and materials and verbal translation when needed

HR

  • Ensure all employee personnel files and recruitment files are complete and accurate in coordination with HR team
  • Update all trackers regularly while tracking completion reports for the Country Office in the necessary databases such as Oracle, Taleo, Agresso
  • Support staff induction process and mandatory trainings and maintain a tracking system
  • Ensure the Performance Development evaluations are completed and recorded in Oracle system
  • Support in scheduling the tests and interviews for the candidates and panel members
  • Support for the arrival of new staff coordinating logistical needs (assets etc.) with related departments and staff
  • Support the team and staff for any HR related issue when requested, liaising with all field offices on issues related to HR
  • Support HR team on Learning and Development activities for the staff


Other

  • Any other duties as assigned by line manager or the designate
  • Comply with Save the Children policies and practice with respect to child safeguarding, code of conduct, safety and security and other relevant policies and procedures.

 

QUALIFICATIONS AND EXPERIENCE

Required

  • Turkish nationality is a requirement for this position,
  • Bachelor’s degree in Social Sciences, Administrative Sciences, Economics, Business or related departments,
  • Previous HR & Admin internship and/or part time job experience is strongly preferred,
  • Excellent verbal and written communication skills in English and Turkish
  • Good attention to details,
  • Computer literate (including working knowledge of Microsoft Office) and ability to do internet based research,
  • Strong organisational skills and discretion with confidential information,
  • Ability to work independently and proactively,
  • Proven ability to handle challenging work load and to work under stress,
  • Excellent interpersonal skills.

Desirable

Volunteer and international experience is desired.

 

Benefits Package provided to National Staff:

  • Salary commensurate with the pay-grade of the position.
  • Annual leave

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.

Save the Children does not charge a fee at any stage of the recruitment process. 

Save the Children

Save the Children invests in childhood – every day, in times of crisis and for our future. In the United States and around the world, we give children a healthy start, the opportunity to learn and protection from harm. By transforming children’s lives now, we change the course of their future and ours.
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