HR & Admin Officer

YERYÜZÜ DOKTORLARI DERNEĞİ Hatay
Doktora,Yüksek Lisans,Üniversite
Tam Zamanlı 1-3
İngilizce (C1, Level 5, Upper Intermediate),İngilizce (C2, Level 6, Advanced)
Başvur Görüntülenme : 761

Paylaş

İlan Detayları

Job Title:

HR & Admin Officer

Organization:

Yeryuzu Doktorları (Doctors Worldwide)

Contract Duration:

1 year

Location of Position:

Hatay

Position Reports to:

Program Coordinator

Supervisory Responsibility:

HR & Admin Assistant

 

Job Summary

Under supervision of Program Coordinator, the HR & Admin Officer will work within the overall YYD structure, committed to provide reliable and compliant coordination and support to program activities in Hatay and Urfa. HR & Admin Officer will ensure that all project personnel activities are handled in accordance to YYD policies.

 

Main Objectives of Position

  • Manages the HR/Admin for staff of three of our regional offices in Urfa and Hatay.

 

Functional and Hierarchical Lines

  • Reports hierarchically and functionally to HR/Admin in Istanbul and to the Program Coordinator.

 

Responsibilities and Tasks

 

Employment Contracts & Recruitment

  • Management of personnel files, monitoring and tracking of all records related HR with all required signatures (personnel documents, leave forms, contracts, job descriptions, approval emails, earnings/deductions, promotions, adjustments etc.)
  • Assists in the development and update of HR/Admin policies
  • Responsible for timely management of all staff contracts and necessary extensions and amendments.
  • Must lead the recruitment administration processes.
  • Publishes the job advertisements. Review and track all CV’s and applications.
  • Creates shortlisting of all potential candidates & shares with related Hiring Manager.
  • Prepares necessary vetting documents and completes Reference Checks.

 

Team management

  • Makes timely performance evaluation of the supervised staff.
  • Monitor employee trainings and completion, when necessary.
  • Participate in internal work meetings.
  • Provides expertise and guidance to all staff in the office: supervisors and staff in the office who may need HR advice.

 

Filing

  • Ensures all filing systems are in place and up to date for all HR functions.
  • Ensures the confidentiality of all the documents related to personal files.
  • Update and compile all HR related files
  • Maintain generic filling list for the HR department and shared with the HR team

 

 

Payroll & Timesheet Administration

  • Manages all leave requests and leave filing system.
  • Monitors timesheets accuracy by managing leave filing system efficiently.
  • Providing training where required for staff on leave request administration & timesheets.
  • Prepares monthly payroll and all supporting materials.
  • Issuance of decision letters (Karar) related to HR
  • Follow up on SETCARD and keeping the records of the users and keeping the list up to date and sending payment related documents to finance department in a timely manner.
  • Supports in Private Pension System (BES) implementation for the new and/or current employees.
  • Create payment slips and related documents for all employees of the regional offices.

 

Communication and Reporting

  • Makes all administrative information available to the staff (posting, meeting)
  • Reporting to YYD and donor (Prepare monthly, quarterly and annual HR reports) and ensure capacity development
  • Providing letter of employment (çalışma belgesi) and other personnel related letters to staff

 

 Other Administrative Duties

  • Makes bookings with local travel agency for international staff and national staff that need to travel for work purposes (international training, meetings, etc.)
  • Update the air plan movement regularly and send the air plan movement table to HAM
  • Assist supervisor for the office key management 
  • Supervise office cleaning lady in order to ensure cleaning of office premises, meeting rooms, desk, cupboard and kitchen rooms are always clean and provide instruction/guidance to cleaning lady as needed.
  • Preparing of MO for office stationery & supplies and coordinate with Procurement.
  • Follow up the office inventory, preparing timely updates and reports.
  • Ensure timely processing of utility bills (Electricity, water, natural gas, internet etc.)

 

 

Requirements and Experience

  • Turkish citizenship.
  • Bachelor’s degree in human resources, Business Administration (or equivalent)
  • Professional proficiency of English and Turkish; knowledge of Arabic is a plus
  • Proven reporting skills
  • Desirable working experience of at least three years in administration or HR positions
  • Desirable experience at other NGOs
  • Ability to use Microsoft Office and Microsoft Windows tools efficiently.
  • Organizational and planning skills
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;
  • Ability to work under pressure and handle stressful situation
  • Good analytical skills with ability to make sound judgment and decisions
  • Commits to integrity.
  • Results oriented and ability to work with minimum supervision

 

PROCESS OF APPLICATION

Only shortlisted candidates will be contacted for an interview. All applicants must apply with a cover letter and an updated CV.

Applications close date: 31 August 2019