HR Manager

Relief International
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Position:                             HR Manager  

Location:                            Turkey, Gaziantep

Reports to:                        Country Director, with technical supervision from the Regional HR Manager

Duration:                           12 Months

About RI: Relief International is a leading nonprofit organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

 

Position Summary:

                                             

The HR Manager is responsible for ensuring the day to day HR functions are performed in accordance with RI policies and procedures and HR best practice and to provide direct advice and guidance to Program Managers and staff on HR policies and procedures. The HR Manager will supervise HR Coordinator to ensure they carry out his responsibilities efficiently and effectively. This role also has a coordination tasks between whole of Syria teams in country and turkey HR

 

Position Duties and Responsibilities:

 

  1. HR Strategy
  • Assist in the regular review and roll out of HR policies, employment policies and procedures in compliance to RI’s standards and evolving national labor law.
  • In collaboration with the Program Manager and Country Director, assist in the development of staffing and recruitment plan to ensure that each team is staffed appropriately, according to need and funding availability, in an efficient and timely manner.
  1. Recruitment
  • Ensure staff hiring is conducted efficiently and in compliance with RI’s policies and national labor law.
  • Ensure a high quality, transparent, timely and efficient recruitment process.
  • In consultation with the HR Officer, determine salaries for selected candidates and prepare employment offer.
  • Ensure pre-employment requirements are submitted and personnel files with documentation according to HR checklist is opened for new staff and completed on a timely basis.
  • Ensure that all staff have undergone orientation and induction at Country office including International staff.
  • Support the WoS team in processing of Visas and work permits for visitors and International staff as and when required based on approved intra-agency agreement (IAA) .

 

  1. Compensation and benefits
  • Ensure the timely and efficient payroll preparation for accurate data on donor code, number of days, benefits.
  • In close   coordination with Finance, ensure all staff fill timesheets correctly and they are submitted monthly as part of the payroll documentation.
  • Ensure the proper utilization and accurate tracking of all types of leave.
  • Assist in the periodic salary review and analysis, and review and revision of new salary structure, as appropriate.
  • Maintain HR Database system up to date with employee information. This includes making the following changes within 2 weeks of the action taking place:
  1. Adding new hires into the system
  2. Terminating employees in the system
  3. Updating employee position/title change in the system
  4. Updating employee salary changes (increase or decrease) in the system
  5. Updating the USER DEFINED FIELD tab with employees contract end date, orientation onboarding completion date, confirm employee enrolled in Learning Management System (LMS), confirm employee is enrolled in the Local Leadership development program, confirm employee uses RI Excel

 

  1. Employee Relations
  • Ensure the timely processing of new contracts, contract extensions, staff transfers, promotions and other change of status/ personnel changes.
  • Manage processes related to disciplinary actions, staff separation, and termination.
  • Respond to employee related queries and provide services to all HR related inquiries and requests.
  • Keep HR Manual updated and constantly communicate it, along with other HR policies to staff.
  • Provide day-to-day advice to the programme teams, around interpretation and implementing HR policies, and procedures to ensure consistency.
  • Make sure that employees’ files are auditable always as per RI standards and any relevant donors’ requirements.
  • Working with CD and County Finance teams, support internal and external Audits by ensure necessary documents are updated, scanned where required and submitted as needed.

 

 

  1. Performance Management

Monthly, send the list of personnel changes to GSO- HR to be updated in RI Excel with the following details:

  1. New hires using the online version of RI Excel
  2. Staff to be terminated in RI Excel
  3. Position/title changes in the system
  4. Staff with changes in reporting requirements (change in supervisors)
  5. Staff transferring/ change in location
  • Provide training and ensure new hires and current staff complete the training on RI Excel and understand the goal setting process well.
  • Monitor the evaluation process at all stages and ensure that employees and supervisors complete the review process in a timely manner.
  • Act as training administrators and ensure that training goals for employees are monitored on RI Excel.
  • Provide guidance to supervisors as they complete evaluations, help supervisors find effective coaching methods that work for specific issues including identifying areas of poor performance and assisting supervisors to establish plans for improving performance (PIPs), be present during review meetings when necessary.
  • Provide ongoing support to RI Excel users including responding to various inquiries raised by different employees, clarifying the appraisal forms, methodology etc.

 

  1. Training and Development

              

  • Ensure National staff are aware of all HR policies, rules and regulations by conducting HR Orientation sessions for new staff and organizing for refresher training sessions for all staff as needed.
  • Ensure al new National staff receive country specific orientation and policy training during their first week with RI.
  • Support the CD and RHRMs with the Orientation for New International staff as needed.
  • Support and help promote the nomination of staff to the Local Leadership Development Program.
  • Organize learning and development opportunities in coordination with CD for staff to achieve programme goals
  • Conduct Training needs analysis (TNAS) within the programme and support staff in identification of suitable internal/external trainings in close consultation with the CD and LMs from time to time.
  • Provide training, support and advice on performance management and staff development plans and ensure performance reviews are conducted when required as per the RI policy and procedure.
  • Verify that Project Training Funds are used to cover legitimate National staff development and talent management expenses, that funds are used effectively, and follow up to make sure training has been provided and the employee has completed the training successfully.
  • Encourage Managers and Directors to provide “Power Hour” training to their staff. Subject Matter Experts are asked to present content in an hour-long session focusing on specific operational or technical subjects relevant to the program or project or related to current organizational or country/departmental needs.
  • Participate in forums relating to Human Resources, including internal HR meetings, feedback to management on best practices, and HR trends in country and at the global level.

 

  1. Coordination
  • Ensure full coordination between Turkey HR Team & HR WoS team with alignment of IAA (intra agency agreement)
  • Continues review and development for the IAAs and ensure smooth and efficient collaboration

 

QUALIFICATIONS & REQUIREMENTS

 

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast paced environment.

 

  • Educated to degree level, preferred with professional qualification in HR.
  • At least 5 years continuous practice in a similar field, with at least 3 years in an HR supervisory/management position.
  • Experience in developing and implementing HR policies, procedures and systems.
  • Proficient in IT - Word, Excel, PowerPoint, Outlook and HRIS (Human resources Information Systems)
  • An understanding of the country/ local employment law.
  • Direct experience of organizing large scale recruitments.
  • INGO experience is strongly preferred.
  • Ability to prioritize and deal with competing demands.
  • Previous experience of staff supervision and capacity building.
  • Fluent spoken and written English and Turkish.
  • Excellent organizational, interpersonal and communication skills.
  • A team builder with excellent people skills; culturally sensitive and has the ability and interest to identify and work with a multicultural team.

RI Values:

  • We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence.
  • We affirmatively engage the most vulnerable communities.
  • We value
    • Inclusiveness
    • Transparency and accountability
    • Agility and innovation
    • Collaboration
    • Sustainability

 

Professional Standards

All Relief International members (staff, volunteers and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All new comers are expected to adhere to all these policies.

 

Disclaimer Clause

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.

How To Apply:

In case you meet the requirements and that you are interested in the position, please send your CV  in English in addition to three professional references To hrturkey@ri.org before October 20, 2018 stating in the subject “HR Manager“. Please note that the position may be filled before the deadline of submission of applications. All candidates must be eligible to work in Turkey.

Relief International

Relief International is a leading nonprofitable organization working in roughly 20 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty. Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach —which we call the RI Way— emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
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