Job Title:

Human Resources Officer

Department:

Human Resources

Location:

Gaziantep - Turkey

Work Hours:

Full Time (8 Hours per day)

Salary:

TBD

Reporting/Responsible to:

Human Resources Coordinator

Responsible for:

No Staff under HR Officer Supervision

ABOUT HUMAN APPEAL:

Human Appeal (HA) is a humanitarian, non-governmental and non-profit organization that works in 25 countries around the world since 1991.

BACKGROUND:

Since 2013 HA has set up an office in Turkey. HA is an INGO that provides emergency aid and services to people affected by the conflict in Syria. HA works in a variety of sectors which include; education, food, and livelihood, WASH, shelter, and others.

JOB PURPOSE

The HR Officer's main responsibility is to support the HR coordinator in HA Turkey Office.

DUTIES AND RESPONSIBILITIES:

1

Responsible for posting vacancies, documenting the vacancy announcement, screening resumes, scheduling and conducting interviews, and arrange for the tests as required.

2

Preparing and sending the job offers.

3

Write and send regret letters to rejected Candidates.

4

Follow up on the pre-employment requirements and make sure that all documents are submitted.

5

Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records for both hard and electronic copies.

6

Provides guidance and direction to the staff on HA Policies and Procedures.

7

Participate in New Staff Orientation.

8

Manage all types of vacations for staff, and archiving vacations in the HR System.

9

Preparing the employment Contracts for all HA employees (including Projects), and send the contracts to sign after the Approval by the HR Coordinator.

10

Follow up the monthly timesheet for all HA Staff and Projects.

11

Preparing the Monthly Attendance Reports for all HA Projects, and send the reports to the HR Coordinator to prepare the payroll.

12

Preparing the purchase request for general procurement in the Gaziantep office.

13

Supervise the administration of services to staff, i.e. ID cards, etc.

14

Organizes and facilitates meetings, conferences, and other special events, coordinates and attends Staff meetings, and writes the minutes of meetings.

15

Any other duties assigned by the HR Coordinator.

Other

The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.

PERSON SPECIFICATION (Education, Experience, Skills. Abilities)

Minimum Requirements:

1

Bachelor's degree in Human Resources or Business Administration.

2

Minimum of 2 years of successful HR experience in the NGO.

3

Well knowledge of Turkish Labor law and policies.

4

Computer literate and competent with Microsoft office and other data management systems, as required.

5

Excellent verbal & oral communication skills

•          Good verbal and written in English,

•          Arabic and preferably Turkish.

•          Able to communicate complex issues in a concise, accessible, and engaging way.

6

Flexibility and ability to work under pressure, manage time and prioritize work to deadlines.

7

Well-developed organizational and planning skills.

8

Punctuality and respect for rules and procedures.

9

Comfortable in planning and delivering multiple activities under pressure.

10

Must be able to maintain the highest level of confidentiality regarding work-related information and data.