HR Officer

People in Need Gaziantep
Human Resources Officer
Üniversite
Tam Zamanlı 1-3
İngilizce (C1, Level 5, Upper Intermediate),Arapça (C2, Level 6, Advanced)
Bu ilan yayından kaldırılmış Görüntülenme : 1166

Paylaş

İlan Detayları

Job Details

Position:               HR Officer

Duty station:         Gaziantep

Line Manager:      HR Manager

About People in Need

People in Need’s programs for war-affected Syrian population focus mainly on livelihood/food security, rural rehabilitation and emergency education. PIN operates several programs across North Western Syria (Idlib, Aleppo) with its offices and field staff in Syria. Cross-border operations are managed from Turkey where PIN’s main office is established serving as administrative and logistics support of program implemented directly or through partners in Syria.

General Objective:

He/she will be responsible for implementation of HR procedures within the mission, and effective delivery of HR services. He/she will apply HR policies, rules, and regulations, he/she will maintain a transparent recruitment process, and he/she will ensure the correct administration of the HR documentation. Besides that, he/she will be in charge of contract administration and archiving.

PRINCIPAL RESPONSIBILITIES AND TASKS:

RECRUITMENT PROCESS

  • In coordination with HR Manager administers the recruitment process.
  • Prepares the recruitment tools (advertisement, tests, etc.).
  • Pre–selects applications, prepares the schedule and structure of the recruitment process and participates in the interviews in country, checks the references, send rejection letters to non-selected candidates, and communicate their acceptance to the selected candidates.

HIRING AND INDUCTION PROCESS

  • According to a Hiring and Induction Checklist ensures the induction procedure are being followed, coordinating with relevant departments or staff (such as Logistics, Security, Finance, Programmes).
  • Issues the Introductory Training Checklist and ensures employee signs if relevant part of introduction successfully completed.
  • Informs new employee about the necessary documents to be submitted for the employment commencement and relevant documents (such as contract, job description etc.) are signed.
  • Provides the induction into National Staff Policy, Mission Values, and internal procedures.

HR ADMINISTRATION

  • With assistance of HR Manager, prepares monthly payroll.
  • Maintains the HR tools (checklist, folders, server, etc.) and keeps them up to date; ensures that National Staff Policy and other important documents are available in relevant language versions.
  • Maintains and keeps up dated the mission organigrams on monthly basis.
  • Creates personal folders for each staff and ensures all documents are archived according to the Hiring and Induction Checklist.
  • Issues and keeps updated the ID cards for staff.
  • Annual leave, sick leave, and overtime crosscheck with signed attendance at the end of month. Ensures that overtime approval is properly archived

EVALUAITON, CAPACITY DEVELOPMENT AND TRAINING

  • In coordination with the field HR team, tracks the terms of regular evaluation. and Management coordinates the schedule of evaluations.
  • Ensures that written outcomes from evaluation are confidentially archived in personal folder.

EMPLOYMENT TERMINATION

  • When employee leaving, follows the Job termination checklist; together with other departments in coordination with the field HR Team for all clearance procedures.
  • Archives the personal folder documents processed.
  • If necessary, ensures that Work certificate is provided.

CONTRACT ADMINISTRATION

  • Contracts administration (verification of approved versus signed contracts, amendments, uploading to ELO and physical archive and control).
  • Maintain electronic and hardcopy filling system.
  • Assistance on archiving and replacing the original documents coming from field on monthly basis, by cross checking between Navision numbers and the documents from field.
  • In coordination with HR Manager, creates new vendors’ cards for employees.

OTHERS

  • Other tasks assigned by employee’s Line Manager corresponding to actual needs, and projects.
  • Substitute relevant colleagues (fully or partially) during their absence when assigned by employee’s Line Manager.
  • Understand and adhere to the National Staff Handbook, Code of Conduct and Key Policies and relevant guidelines

 Requirements:

  • Minimum bachelor degree.
  • 1-2 year experience in HR responsibilities, administrative and support positions.
  • 1 year experience in NGO sector work.
  • Good IT skills - Microsoft Office applications (Outlook, Word, Excel)
  • Fluent in English and Arabic. Turkish is an added advantage
  • Excellent communication, organization, negotiation and interpersonal skills.
  • Ability to organize and plan effectively, work independently.

 

People in Need

People in Need (PIN) is a non-governmental, non-profit organisation based on the ides of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be basic values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

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