Position:              HR Officer

Department:      Human Resources (HR)

Location:            Gaziantep, Turkey

Report to:           Senior HR Officer

Background:

Global Communities’ Office of Humanitarian Assistance (OHA) has developed a strategy for the organization’s response to the Syria crisis, anchored in a field presence.  Specifically, OHA is responding directly in Syria, intensifying GC’s assistance to Syrian IDP’s. This is being carried out through an approach to programming where projects focus on the sustainability rather than relief delivery. Global Communities (GC) is a fully registered organization in Turkey and are currently building its humanitarian response professionals in Turkey. 

The Human Resource (HR) Officer will deal with day to day operations of NWS HR, facilitate all aspects of the general personnel administrative work, recruitment, staff development/ training, implementation of policy and procedures. As well, her/his responsibilities are center around the preparation of  payroll, various contracts, personal memos, maintenance of staff leave records, HRIS, accurate filing and maintenance of personnel records/documents, follow up with performance evaluations and oversee the HR functions of the assigned. The Human Resource Officer reports to the Senior HR Officer based in Gaziantep, Turkey.

Responsibilities:
 

The HR Officer is responsible for the following:

1. Implement GC HR systems and procedures for the NWS mission.
2. Ensure adherence to GC policies and procedures in all processes.
3. Review and support developing GC HR field policies and templates.
4. Coordinate staff recruitment, including but not limited to, advertising, screen, interviewing, hiring etc.
5. Ensure GC recruitment policies and procedures are adhered to upon hiring.
6. Ensure staff receive a full induction into the organization.
7. Apply Performance Management procedures and coordinate all related activities.
8. Assist and remind supervisors to conduct annual performance appraisals for staff and assist direct supervisor to conduct training to staff on performance appraisal process;
9. Coordinate staff exits, trainings, staff benefits schemes etc.
10. Coordinate with relevant partners, suppliers, authorities, lawyers etc.
11. Prepare and submit periodic reports as appropriate,
12. Ensure timely and accurate preparation and processing of payroll for the mission staff; Ensure accuracy of staff salaries.
13. Draft or prepare correspondence to respond to inquiries in respect to relevant administrative activities.
14. Ensure processing of job offer, employment contract, consultancy contracts, amendments, and other personnel related correspondence such as change of status (termination of contracts, promotion, warning letters, salary increment), confirmation of probationary period, service/working certificates and etc. on timely manner.
15. Ensure that all necessary support documents are collected and checked prior to finalizing contracts.
16. Maintain Master HR Database and update it accordingly.
17. Ensure that a recruitment, leave and vacancy trackers are updated.
18. Train and support line managers in HR processes.
19. Brief/debrief staff team members on issues relating to a variety of HR areas.
20. Advice in personnel conflicts/processes when relevant.
21. Ensure that staff records in all offices in the area are up to date and filed appropriately.
22. Remain open to the comments/feedback received from staff/units and consider them when due.
23. Supervise HR staff and provide performance evaluation.
24. Perform other job related tasks assigned time to time by respective supervisors.

Education and Training

• University degree in Human Resources Management, Business Administration, Law or other relevant field, or a combination of below HR experience in NGO sector is required.
• Master degree will be an asset.

Experience

• A minimum of 2 years’ experience in HR at NGO/INGO is mandatory.
• Master degree on a relevant subject may be considered as equivalent of 1-year work experience.
• Working Experience with international donor funded programs preferred.

Technical skills 

• Knowledge of accepted HR practices and procedures.
• Good knowledge of MS Office packages
• Attention to detail.
• Time management and prioritization skills
• Strong organizational, interpersonal and communication skills
• Ability to handle multiple tasks simultaneously;
• Ability to work with various departments and foster teamwork;
• High analytical and reporting skills.
• Ability to work independently with minimal supervision;
• Tactful and diplomatic
• Ability to work well in a cross-cultural environment
• Ability to solve problems with all actors
• Skills in database management and record keeping;
• Ability to maintain confidentiality;

Note:

• Experience in managing HR team in Syria is required.
• Good level of written and spoken English is required.
• Native level of written and spoken Arabic is mandatory.
• Candidates who have dual citizenships (Turkish and Syrian) will be preferred.

This position is open to candidates authorized to work in Turkey as local employees. 
 

APPLICATIONS

To apply please send your CV and Cover Letter no later than 15 July, 2020. Please, make sure to put the Job Title and Vacancy Number in the subject section, otherwise the application will not be considered. Applications in languages other than English will not be reviewed. Please be advised that only shortlisted candidates will be contacted