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Senior Logistics Officer (National) 1001 gösterim65 başvuru

ACTED (Agency for Technical Cooperation and Development) is an international NGO founded in 1993 and headquartered in Paris. ACTED implements projects in 34 countries in Africa, Asia, Europe, Central America and the Middle East. ACTED currently has operations in northern Syria and Turkey. The activities include WASH, Non-Food Items, Food Security, Capacity Development, and Information Management in camps, urban and rural areas.

 

KEY RESPONSIBILITIES:

Logistical Management;

Logistical management of Mission premises:

  • Oversee the furnishings of premises (offices and guesthouses)
  • Supervise maintenance and repairs of premisesProvision and replenishing of office supplies:
  • Identify needs in stationery and office supplies
  • Establish a follow-up procedure for the stock

Financial Management;

  • Manage the expenses for the logistical department
  • Provide documentary justification of expenses to the Finance Department
  1. Procurement, Stock Management and Suppliers
    – Database of Local Suppliers:
    – Undertake a market survey
    – Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc.
    – Follow up of Procurement Procedures, conforming to procurement guidelines
  • Undertake quotations or launch Calls for Tender
  • Bid analysis, draft contracts and purchase goods
  • Receive merchandise and oversee the customs procedures for imported goods
  • Check the condition and nature of goods received as required by the contracts
  • Review quotations, bid analysis and contracts from the field and track procurements
  • Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures
  • Management of Stocks and Supplies:
  • Establish tools for stock management
  • Undertake periodic inventories
  • Manage stock movements and distributions of goods in the framework of project implementation

Management of the Vehicle Pool and Transportation

  • Management of the Vehicle Pool:
    – Organise the allocation and daily availability of vehicles
    – Establish tools for vehicles follow-up: log books, technical check-ups etc.
    – Ensure the maintenance of and undertake a monthly inventory of the vehicle pool.
    – Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the Finance Department.
    – Check the log books of vehicles from the field to ensure good use of vehicles.
    – Prepare a monthly report for fuel consumsumption
  • Transportation management:
    – Identify companies for the transportation of stock
    – Elaborate and follow a timetable of stock delivery for projects
    – Supervise transportation of goods to the fiel
    – Complete and file waybills
    – Organise and oversee loading and unloading of goods
    – Ensure administrative and custom requirements are adhered to
  • Management of Technical Equipment
    Management of the IT Network
    – Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems)
    – Identify suppliers of Internet access and negotiate service contracts
    – Ensure back-ups of information and files are kept on the server
    – Ensure the maintenance and undertake a regular inventory of IT equipment
  • Management of Communication equipment:
    – Organise the installation of communication equipment
    – Train staff in the use of such equipments
    – Ensure the maintenance and undertake a monthly inventory of communication equipment
    – Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the Finance Department
  • Management of Power supplies equipment:
    – Organise the installation of equipment: generators, solar panels etc
    – Train staff in the operation of such equipments
    – Ensure regular maintenance and undertake a monthly inventory of equipment
  • Deapartment Follow-up
    Team Leadership:
    – Update the organigramme and ToRs of the logistics department according to the mission development.
    – Oversee the team and undertake appraisals of directly supervised colleagues
    – Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department

Internal Procedures and Information Flos;
– Develop relevant management procedures within the team
– Improve information floes within the department and with othre departments and projects.

QUALIFICATIONS;

  • Turkish nationality
  • At least 3 years of working experience in private sector or NGOs
  • knowledge of the Syrian context
  • Extensive experience in logistics and procurement management
  • Demonstrated communication and organizational skills
  • Good experiance in remote managment
  • Ability to train, mobilize, and manage staff
  • Flexibility and ability to multi-task under pressure
  • Proven ability to work creatively and independently
  • Advanced proficiency in written and spoken English and Arabic

Diğer Bilgiler

  • Sektör Sivil Toplum
  • Pozisyon Seviyesi Yönetici
  • Eğitim Seviyesi Yüksek Lisans, Üniversite
  • İş Tecrübesi (Yıl) 4-9
  • Yabancı Dil İngilizce (C2, Level 6, Advanced), Arapça (C2, Level 6, Advanced)
  • İlan Süresi Doldu
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