Logistics Admin Officer (Ref: ADMINGZT)

Solidarites International Gaziantep
Üniversite
Tam Zamanlı 1-3
Bu ilan yayından kaldırılmış Görüntülenme : 808

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İlan Detayları

Logistics Admin Officer

 

Location of position: Gaziantep, Turkey

List of main tasks:

ACCOUNTANCY COMPLIANCE:

  • Management of the cashbox in Gaziantep for the NWS mission.
  • Ensure the payments and advances are made in accordance with Solidarites and donors procedures.
  • Check that the translation accounting documents is well done
  • Ensure a final check of supporting documentation, and the archiving of accounting documents according Solidarites International procedures
  • After the approval of the administrator Manager, scan on a monthly basis the accountancy
  • Make sure that a soft copy of all months of accountancy is properly saved and archived on a hard drive
  • Prepare the transfer of physical accountancy to Gaziantep

 

Procurement:

  • In consultation with Logistics Manager, make the local purchases by ensuring the quality and cost competitiveness
  • Carry out regular market surveys to update the price lists and vendor databases for turkey
  • To collect the quotations from different vendors and submit to the logistics department for evaluation /selection
  • Compose and archive all the purchase documents/ files.
  • Negotiate prices, delivery deadlines and transport methods
  • Ensure the establishment of professional relationships with suppliers/ service providers

 

Management of equipment/telecommunications/IT:

  • Update the equipment park statement and carry out the physical inventory for Turkey hub
  • Organize the installation, safe-guarding and tracking of SI equipment and materials
  • Update antivirus software and other Windows’ applications based on the IT maintenance plan
  • Support in the physical backup of all computers and data-protection procedures upon the request of line-manager
  • Under instruction of the Log Co assistant will eensure the timely maintenance and correct use of IT equipment
  • Assist and train the users in day-to-day ICT problems such as logging into the network, printer connectivity, data backup etc.

 

Supervising the maintenance and follow up of SI’s premises and infrastructures:

  • Following up the consumption of office and guesthouse supplies for the timely replenishment
  • Under instructions of the direct manager, he /she will ensure all SI facilities meet standard living conditions and basic services such as water, electricity and heating, are well-maintained
  • Check that all SI installations and buildings conform to SI safety and security guidelines (closures and doorways in a good state, fire extinguishers and first aid kits are present etc.)
  • Coordinate with the landlords for the needed repair and maintenance works in SI premises

 

Movements and accommodation:

  • Working with direct manager and deputy log manager to organize and execute the movement plan for SI Turkey staff
  • In close connection with the Logistics Manager and the Deputy Logistics Manager, arrange the airport pick up and drop off for SI staff and visitors.
  • In conjunction with line-manger, organize the accommodation for SI staff and visitors in Turkey, either in guesthouses and/or in the hotel
  • Arrange the transportation of goods/materials with proper purchase and handover documentations

 

Reporting & Others:

  • Participate in internal logistics meetings and update the team about ongoing tasks and issues
  • Provide regular reporting on logistics activities to line manager upon his/her solicitation
  • Report any log and security related tasks to the supervisor
  • Support the logistics team in AZA when requested.
  • Perform other relevant duties as requested by line-manager

 

 

Profile Required:

  • Bachelor’s degree in Administrative, Economics, or equivalent.
  • Minimum 1 year of working experience in the humanitarian sector, preferably in the same field.
  • Languages: Arabic, English will be required and Basic Turkish.
  • Professional at the computer Microsoft applications (Excel, Word).
  • Personal qualities: self-motivated, enthusiastic, professional and understands and believes in the humanitarian principle

Final date for applications: July 25th, 2020

Solidarites International

SOLIDARITÉS INTERNATIONAL’s purpose is to provide humanitarian aid and through its relief efforts demonstrate solidarity when populations are faced with political, ethnic or economic oppression, war or any other threatening circumstances.

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