Logistics Assistant Idlib

Dünya Doktorları Derneği Hatay
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Bu ilan yayından kaldırılmış Görüntülenme : 927

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İlan Detayları

Dünya Doktorları Derneği

 

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD)  is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

 

Hierarchical & Functional links

Base: Northern Syria - Qah, logistics assistant reports directly to the logistics Supply officer

 

Responsibilities

Stock Management:                                                                                                                                                       

Organize and follow up the logistic stock inside warehouse using stock cards.

Follow up the movement of all items through stock cards and inventory report.

Make monthly inventory report.

Do verification for lists of inventories regularly, (physical count) using all DDD tools to manage inventory.

Check and record all the received goods and put them in warehouse and under supervision of Line manager.

Ensure that all items are organized and stored as well as possible (cleanliness, security, accessibility, serial numbers).

Prepare and sign the Good Receive Note for all the procured materials

 

Logistics Documentations and Archiving                                                                                                                                                     

Prepare the needed documents for the procurements (Mission Requests, Quotations, Evaluation Grid, Purchase Orders…etc) and make sure of the validation.

Support line manager in the advance open/settlement in line with DDD log and finance procedures.

Collect invoices and organize then/translate them to match the finance requirements.

Follow up the procurement files and all related logistics documents and organize them in the logistics archive in a systematic way.

Assist the line manager in following up all documents which related to logistics work.

Supervise the log documents such as log book, fuel follow up and equipment follow up on regular bases.

 

Supply / Procurement support                                                                                                                                                                    

In charge of preparation of the office supplies and logistics needs.

Follow-up the procurement papers according to procurement procedure of DDD.

Work in close collaboration with the logistics team in relation to the logistics needs for all the Health Facilities.

Internal logistics audit for all the logistics documents before submitting the advance settlement to make sure that all the documents are in line with the procedures

Other Responsibilities:                                                                                                                                                     

Prepare a weekly narrative report about the activities accomplishes and challenged facing.

Support line manager in preparation of the logistics monthly report.

Any other report requested by the line manager

Other duties:                                            

Participate in internal work meetings and inform the DDD team about logistics issues.

Report any work-related security issues to the supervisor.

Perform any other duties if requested by the line manager.

To participate actively to Logistics meetings/workshops.

This job description can be modified at any time according to changes in DDD activities or in the context with prior notice and agreement between the two parties. On demand of the direct supervisor, other tasks might be added to that present list.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile

Knowledge & Qualification

Logistic Experience

Engineer (Electrical, Civil, Mechanical)

 

Experience

Minimum 2 year of professional experience in the humanitarian sector;

Languages

Required: Arabic & English (oral and written);

IT & Equipment

Good proficiency with Microsoft package

Intellectual & Physical

Initiative and the ability to offer new ideas;

Organizational and planning skills;

Personal commitment to improving your own knowledge and skills.

Ability to work under pressure and handle stressful situation;

Ability to work independently;

Respect tight deadlines;

Communication & Information flow

Written and spoken communication skills;

Interpersonal skills and able to communicate with people at all levels;

General Qualities required:

Diplomatic;

Flexibility and capacity of adapt to complex and changing contexts;

Ability to work in an international context and collaborate with international and national experts;

Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

How to apply:

Please apply with your CV and motivation letter

The deadline for submitting the applications is 15.05.2021.

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Dünya Doktorları Derneği

Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian, impartial and independent organization based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, natural disasters, disease, famine, poverty or exclusion.
DDD in Turkey, in collaboration with different partners, is running a project aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Psycho Social Support for the refugees and migrants in Turkey.
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