Dünya Doktorları Derneği (DDD) is a humanitarian, impartial and independent non-governmental organisation based in Turkey, facilitating access to health care to populations affected by armed conflicts, internal violence, poverty or exclusion.

Dünya Doktorları Derneği (DDD) in Turkey, in collaboration with different partners, is running projects aiming at facilitating access and orienting beneficiaries to primary and secondary level of health care services, providing Mental Health & Psychosocial Support and Physiotherapy & Rehabilitation services to the refugees and migrants in Turkey.

Dünya Doktorları Derneği (DDD) is part of Doctors of the World international network. Please visit www.dunyadoktorlari.org.tr to learn more.

Mission

Since the beginning of the Syrian and Iraqi crises, a massive influx of external population movements has taken place through the Turkish border into inside Turkey. Over 3 million refugees, migrants & asylum seekers are currently hosted in Turkey which led to an increasing demand for health services and put a serious burden on the system. A need arose for permanent health facilities to provide services; and hence improve access to the services to a large number of refugees and migrants.

In this context, Dünya Doktorları Derneği’s intervention aims at assisting the local public health system in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul provinces.

The conflict between the Syrian army and opposition resulted in the death and casualties of thousands of people, massive displacements of populations within the country and into neighbouring countries. The DDD´s Turkey / Syria mission gradually grew around three main objectives:

• Provision of Primary Health Care services and sexual and reproductive health services to target population in Syria and Turkey
• Provide emergency medical relief/support through referrals in the areas of intervention in Syria
• Provide Mental Health and Psychosocial support to target population

Hierarchical & Functional links

Based in DDD Coordination Head Office, Istanbul, the Logistics Officer is under the line management of the Logistics Coordinator.

Main Responsibilities

• Carry out or ensure efficient management of the supply chain
• Ensure the correct management and use of the coordination's vehicles and the management of any other means of transport in line with internal regulations and the security plan
• Ensure the correct management of technical equipment
• Archiving
• Carry out or ensure correct management of general services
• Manage the coordination’s logistics team
• Reporting
• Other related tasks

1. Function Details

   • Carry out or ensure efficient management of the supply chain

• Ensure the implementation of procurement procedures on the programme in line with internal and donor regulations,
• Draw up, with the support of program/project managers, financial manager and SSC, procurement plans for each funding contract,
• Ensure the correct management of customs clearance procedures,
• Carry out or ensure the training of project teams on purchasing tools and procedures,
• Draft a procurement section for donor reports,
• Supervise validation of market survey and call for tender,
• Implement an internal audit system of logistics files
• Insure that donor’s rules are followed
• Follow derogation request
  • Ensure the correct management and use of the coordination's vehicles and the management of any other means of transport in line with internal regulations and the security plan
• Implement the programme's travel requirements with the support services coordinator,
• Define the rules for the management of vehicles and any other means of transport,
• Organise the management of other means of travel,
• Carry out or ensuring the monitoring of vehicle use and fuel consumption and updating vehicle monitoring chart,
• Define vehicle set-up according to the needs
• Ensure the correct management of technical equipment
• Validate the choice of adapted materials in line with procurement procedures,
• Ensure application of equipment management procedures and written certification of each withdrawal of equipment from
• stock,
• Ensure the installation, maintenance, monitoring and traceability of equipment (computer, power-supply, communication, etc.),
• Follow smooth running of IT system and compliance with the IT Chart,
• Ensure the use of an Equipment Follow Up and the quality of the data it contains,
• Carry out/ensuring training for the programme's staff in how to handle equipment, and drafting procedures for use,
• Draft an equipment management section for donor financial reports and ensure compliance with donors’ requirements (donations, inventory list …)
• Ensure collaboration with Programme Accounts Unit on the localisation of fixed assets and their monitoring in the Equipment Follow Up
  • Archiving

• Follow the archiving process
• Make sure that every document is available at any time
  • Carry out or ensure correct management of general services

• Seek and identify potential premises for rent,
• Supervise the physical management of stocks and storage facilities,
• Supervise the management of the fitting out, servicing and maintenance of the premises,
• Supervise the necessary security systems are in place for the premises (locks, guards, etc.),
• Supervise e the logistic organization of general program /project seminars and training,
  • Manage the coordination’s logistics team

• Supervise and lead the coordination's logistics team, set objectives and assess direct reports,
• Manage direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validate disciplinary procedures with the Logistic coordinator and the human resources coordinator,
• Oversee the team's career development: define training needs and provide guidance on professional development.
  • Reporting

• Assist the line manager in producing regular, timely and accurate narrative and logistical reports;
• Provide line-manager with a handover report at the end of contract;
• Any other task assigned by direct supervisor.
  • Other

• Any other related DDD tasks as assigned by supervisor/line manager.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

Expected profile

Knowledge & Qualification

• Logistic degree or
• Finance degree or
• Management degree

Experience

• 5 years in logistic in INGO or
• 10 year in private sector or
• 5 year as finance auditor or
• 10 year as head of construction

Languages

• Required: Turkish (oral and written)
• Required: English (oral and written)
• Preferred: Arabic (oral and written)

IT & Equipment

• Good proficiency with Microsoft package
• Knowledge in networking

Intellectual & Physical

• Good physical condition
• Capacity of stress resistance

Security

• Being familiar with security concept

Team Management & Delegation

• 2 years of team management experience

Negotiation

• Strong negotiation skills

General Qualities required:

• Diplomatic;
• Flexibility and capacity of adapt to complex and changing contexts;
• Ability to work in an international context and collaborate with international and national experts;
• Familiar with multicultural environment;

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

How to apply:

• Please apply with your CV and motivation letter in ENGLISH through our website .
• The deadline for submitting the applications is 05.05.2019..

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.