M&E and Reporting Coordinator

Location / Duty Station

This position will be based partially in Berlin, Germany (60%) and partially in Beirut, Lebanon (40%). The staff will be expected to travel to Lebanon several times per year for a few months. The division of time and travel plans will be agreed with the candidate.

Reporting Line

The position reports to RET’s Technical Director for Program Design & Implementation, based in Berlin. A second reporting line will be established to the Operations Director based in Beirut, especially during the time when the staff is working in Lebanon.

Responsibilities

1. Monitoring and Evaluation (Lebanon project)

• Set up the M&E system for a Livelihoods and Social Cohesion program in Lebanon
• Develop measurement tools for progress on key performance indicators (KPIs)
• Support the local implementing partner in the development of an M&E plan, M&E instruments, data collection and analysis tools
• Guide and accompany the local implementing partner in monitoring missions, and in collection of qualitative and quantitative data, provide training and mentoring to local staff as needed
• Conduct data quality assurance, verifying that data is correctly collected and compiled (support will be received from RET Headquarters for statistical analysis and digital data compilation, as needed)
• Analyse the data, checking progress on KPI in adherence with logframe and work plan, advising management of any delays, deviations, or challenges.
• Development of logframes, theory of change, indicators etc. for potential future programs

1. Reporting (Lebanon project and other countries, as needed)

• For the Lebanon project, jointly with the program team in-country, write regular progress and donor reports, ensuring quality and coherence of data and information presented
• For other countries, assist in review and submission of donor reports:
  • Maintaining an overview of donor report deadlines
  • Review and quality assurance of draft reports – verifying data, liaising with Technical Director and with country teams to clarify questions
  • Language editing of draft reports
  • Submitting donor reports

1. Proposal Development (for countries in Africa and Middle East)

• Ensure adherence to donor requirements for new proposals (studying donor documents, websites, attending donor seminars and workshops, etc.)
• Supporting the preparation and coordinating the submission process of concept notes and proposal:
  • ensuring eligibility for grants
  • coordinating deadlines and responsibilities for proposal writing
  • supporting quality assurance and logic check of proposed project designs
  • in coordination with the respective country teams, and under supervision of Technical Director, draft the concept notes and proposals
  • conducting thematic research to provide technical input / verify technical aspects, provide sources for facts
  • formatting application documents, including all annexes, and submitting them through online donor portals

1. Donor Stewardship

• Attending conferences, workshops etc. to stay up to date with donor strategies and calls for proposals
• Advising senior management on decisions and strategy regarding German governmental donors (BMZ and AA)
• Researching new private funding opportunities in Germany and Europe, e.g., private donors, foundations
• Focal point for registration of RET in different donor platforms and responsible to keep information up to date (UN Partner Portal, BENGO portal etc.)

1. Other tasks

• Translation of documents, proposals, reports, as required (German-English-French, depending on the candidate’s language skills)

Expected qualifications and skills

• Academic qualification:

  • University degree in social sciences, development studies, political sciences or other relevant subjects
• Work experience:
  • At least 3 years previous work experience in an NGO, IO or research consultancy, with a focus on humanitarian aid and/or development cooperation
• Technical skills:
  • Proven knowledge of monitoring & evaluation, indicator development, data collection and analysis, results-based management
  • Demonstrated experience in writing donor reports
  • Demonstrated experience in writing successful project proposals for German and international donors (e.g., BMZ, AA, ECHO, UN, GIZ, bilateral donors…)
• Languages:
  • Ideally, the candidate would be a native German (for donor liaison purposes); proven fluent level of German is acceptable
  • Fluency in English, both oral and written is a requirement (RET’s business language)
  • Advanced knowledge of French is an advantage (for liaison with francophone African countries)
  • Basic Arabic is an advantage (for communication with field staff in Lebanon)

Application:

Please submit your resume, including three (3) job references and cover letter in English until October 9, 2021.

Please indicate in the subject of your message: “M&E and Reporting Coordinator”.

Due to the urgency to fill this post, RET reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged. RET is not in a position to respond to every applicant individually due to the anticipated high number of applications. Please note that only short-listed candidates will be contacted for the first interview.