Office Assistant

World Vision International Şanlıurfa
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 864

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İlan Detayları

World Vision International - Turkey :

Join and be part of a global relief, development and advocacy NGO, dedicated to work with children, families & communities to overcome poverty and injustice. World Vision International was established in 1950 & operates in nearly 100 countries worldwide.

World Vision is committed to the protection of children and we do not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

 

Position Title: Office Assistant

If you meet our requirements, please submit your English resume with a cover letter via below website, only applications submitted via our website are accepted.

https://careers.wvi.org/jobs/turkey/administrationcorporate-services/program-support-assistant/16047

 

JOB PURPOSE

This Position is to cover the program support department tasks in turkey. Mainly it will be covering the Admin, Logistics and SCM

She/he will be working on daily basis with the colleagues in turkey and with the Admin, Logistics and SCM Managers in Amman to provide support to WVI operations and projects in Turkey and NWS.

 

MAJOR RESPONSIBILITES

 

Admin:

  • Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary. 

  • Maintains accurate records and enters data. 

  • Assists with organizing events when necessary. 

  • Arranges meetings by reserving rooms and managing refreshments. 

  • Updating paperwork, maintaining documents and word processing such as office lease. 

  • Helping organize and maintain office common areas. 

  • Performing general office clerk duties and errands. 

  • Organizing travel by booking accommodations and reservations needs as required. 

  • Coordinating events as necessary. 

  • Maintaining supply inventory. 

  • Maintaining office equipment as needed. 

  • Resolve office-related malfunctions and respond to requests or issues. 

  • Coordinate with other departments to ensure compliance with established policies. 

  • Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. 

SCM:

  • Conduct market assessment, including searching suppliers in the market  

  • Supplier communication, communicate with suppliers on deliveries, follow up using Turkish language 

  •  supplier’s verification, including suppliers visits and information collection 

  • Help in announcing procurement tenders inside Turkey, including documents translation 

  • Follow up with internal stakeholders in Turkey office  

  • Collect samples and return supplier samples for technical evaluation purpose 

  • Help for the verification of shipping documents (TPL)

 

Logistics:

  • Manage all WVI assets in turkey that is located in our office. This will include handing over the assets for new staff as well receiving the assets from the departing staff.

  • Manage the Shipping and clearance process from Turkey to North West Syria. This will include verifying the shipments documents and processing the custom clearance from the Turkish side.

  • Manage the vehicle rental process in Turkey.

 

KNOWLEDGE/QUALIFICATIONS

  • 2 years’ experience in a similar position in humanitarian sector.

  • Diploma in business admin, Logistics, or similar field.

  • Shipping, Admin and Supply chain

  • Turkish and English Proficiency is must