External Vacancy Notice in the European Asylum Support Office (EASO)
Title of function Operations Officer -Resettlement
Type of contract Temporary Agent
Function Group - Grade AD6
1. We are
The European Asylum Support Office (hereinafter referred to as"EASO"), established by Regulation 439/2010, strengthens EuropeanUnion (EU) Member States’ practical cooperation on asylum, enhances the implementation of the Common European Asylum System (CEAS) and supports Member States whose asylum and reception systems are under particular pressure.
Specifically, EASO focuses on three main tasks:
1. Supporting practical cooperation among Member States on asylum mainly through training, quality activities, country of origin information (COI), statistics and analysis, specialized expert networks, practical cooperation workshops, thematic support on unaccompanied minors, trafficking in human beings and gender;
2. Supporting Member States under particular pressure through emergency support, including the deployment of asylum support teams to assist EU Member States in managing asylum applications and in putting in place appropriate reception facilities;
3. Contributing to the implementation of the CEAS by collecting and exchanging information on best practices, drawing up an annual report on the asylum situation in the EU covering the whole asylum procedure in EU Member States and adopting technical documents, on the implementation of the new EU asylum acquis.
The headquarters of EASO are located at the Valletta harbour (Malta).
2. We propose
The Operations Officer- Resettlement, who will manage the Resettlement Support Facility, will work inOperations Unit (OPU), within the Department of Operations (DOP), and will support EASO’s External Dimension Sector (EDS) activities providing hands-on support to EU Member States’ resettlement efforts with a primary focus on resettlement from Turkey.
The Resettlement SupportFacility will be set up by EASO as a pilot project for an initial period of 18months as the result of extensive consultations with EU Member States and the European Commission, as well as other stakeholders. A service provider,selected through an open tender procedure, will be invited to provide the dedicated facility and related services. The aim of the Resettlement SupportFacility is to support EU Member States’ resettlement operations from Turkey.
The Operations Officer will be responsible for the following tasks:
- Manage EASO’sResettlement Support Facility in Turkey in accordance with the policies of EASOand support / advise the Head of the External Dimension Sector (EDS) and Head of Operations Unit (OPU) thereof including the planning and execution of the annual budget;
- Develop and report to the Head of External Dimension Sector on the development and implementation of a comprehensive strategy for EASOS’s Resettlement Support Facility inTurkey;
- Support MemberStates in their efforts to increase resettlement under European Resettlement schemes in Turkey and to support technical and practical cooperation between member States;
- Manage the resettlement Support Facility including the relevant coordination and collaboration with Member States, Turkey and other stakeholders and actors involved;
- Ensure the delivery of desired outputs from the Resettlement Support Facility’s support activities to the Member States in Turkey in a timely and proactive manner;
- Ensure the smooth functioning and the management of the Resettlement Support Facility;
- Monitor the execution of the allocated Resettlement Support Facility budget including all contractual, administrative, logistical, procurement and implementation arrangements for the effective implementation of support activities, in relation to the work of external service providers contracted to perform specific activities (e.g. interpretation) needed in the resettlement context;
- Report on activities and provide support to the Head of External Dimension Sector (EDS),prepare material for high level meetings and input for other policy documents on issues relating to the Resettlement Support Facility;
- Ensure the effective monitoring and evaluation of the Resettlement Support Facility through close coordination and collaboration with the Planning and evaluation unit (PEU) within the Department of Operations (DOP);
- Co-operate/co-ordinate with EASO Units/Sectors/Offices on issues within the incumbent’s competence for the effective functioning of the Resettlement Support Facility;
- Liaise with EU institutions, Agencies, Bodies, International Organisations, Member States’ Authorities and NGOs relevant to the Resettlement Support Facility under the direction of the Head of External Dimension Sector (EDS);
- Support other activities in the field of External Dimension, in line with the EASO ExternalAction Strategy as directed by the Head of External Dimension Sector (EDS);
- Perform any other tasks as required, upon the request of the Head of External Dimension Sector(EDS);
- Travel for short-term and/or long-term missions to Turkey and potentially other third countries, as required, to support the implementation of activities andfacilitate practical cooperation on the ground in a very flexible manner and inclose cooperation with relevant Units and Sectors of EASO.
3. We look for
A) Eligibility criteria
Candidates will be considered eligible for selection on the basis of the following formal criteria to be fulfilled by the deadline for applications:
1. Have a level of education which corresponds to completed university studies of at least 4 years attested by a diploma and, after having obtained the university diploma, at least 3 years of appropriate professional experience, or Have a level of education which corresponds to completed university studies of at least 3 years attested by a diploma and,after having obtained the university diploma, at least 4 years of appropriate professional experience;
2. Be nationals of one of the Member States of the European Union, Lichtenstein, Norway and Switzerland
3. Be entitled to their full rights as citizens;
4. Have fulfilled any obligations imposed on them by the laws on military service
5. Possess a thorough knowledge of one of the official EU languages and a satisfactory knowledge of another of these languages to the extent necessary for the performance of the duties pertaining to the post;
6. Meet the character requirements for the duties involved;
7. Be physically fit to perform the duties linked to the post.
B) Selection criteria
If the eligibility criteria set out in section A)Eligibility criteria are met, the candidates’ applications will be evaluated on the basis of the following selection criteria. The most suitable candidates will be invited to an interview.
1. At least 3 years of relevant professional experience in the area mentioned under Section 2;
2. Experience in the field of international development, international protection and/or migration including in resettlement as per Section 2;
3. Proven experience in the management and implementation of operational budgets, teams and other resources;
4. Demonstrated experience in the coordination and management of stakeholders including Member States’ Authorities and Experts, ThirdCountry Officials and Practitioners, Service/Supply Providers etc.;
5. Experience in cooperation with Member States’ Authorities,EU Bodies, International Organisations and/or Civil Society Organisations which are active in the field of resettlement.
1. Previous experience and participation in resettlement missions and programmes;
2. Working experience within an international and multicultural environment, preferably in the Third Countries;
3. Experience in a position related to the aforementioned duties in a European Institution, Agency or Body or in an international organisation;
4 .Proficiency in the Turkish language.
Evaluation during the interviewing process
Candidates invited to the interviewing process (interview and written test) will be assessed on the following criteria that are essential to the post:
1. Excellent analytical capabilities, planning and problem-solving skills and the ability to prioritise work to deliver results under pressure;
2. Ability to work co-operatively in a team in an an international and multicultural environment;
3. Good communication skills;
4. Knowledge of mission and organizational context of EASO related to the External Dimension of the CEAS with particular focus on resettlement;
5. Attention to details, confidentiality,integrity and discretion;
6. Excellent written and oral command of English; including ability to draft reports, tools and presentations in English;
7. Ability to use electronic office equipment and applications (word processing, spread sheets, presentations, electronic communication, internet etc).
4. Selection and appointment
The Regulation which provides the legal basis for EASOwas adopted in May 2010 (Official Journal of the European Union L 132 of 29.5.2010).
Eligibility of candidates will be assessed by aSelection Committee according to compliance with all eligibility criteria bythe closing date for the submission of applications.
The applications of the eligible candidates will also be assessed against the selection criteria. Following this assessment, the best ranking candidates may be invited for a written competency test and an interview, which will be held for the most part in English.
The interview will consist of the following components:
- General aptitude and language abilities to the extent necessary for the performance of their duties in accordance with Article 12.2(e) of the Conditions of Employment of other Servants of the European Union (CEOS);
- Specific competences with reference to the applicants' profiles in line with the selection criteria of the present Vacancy Notice.
Candidates invited to an interview will be required to bring with them originals and copies of the documents listed below:
- A document proving their citizenship (e.g. passport);
- Certificates attesting their educational and professional qualifications, in particular those giving access to the profile in question;
- Documentary evidence of their professional experience after the date on which the candidate obtained the qualification giving access to the profile in question, clearly indicating the starting and finishing dates, whether full or part time, and the nature of the duties carried out.
The Selection Committee will propose a shortlist of successful candidates to the Appointing Authority, who will decide on the appointment of the successful candidate and the establishment of a reserve list for the post advertised. Candidates shall note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget.
The reserve list for this post will be valid until 31 December 2019 and may be extended at the discretion of the Appointing Authority.
Prior to contract signature, the successful candidate will be asked to undergo a compulsory medical examination by one of the institutions' medical officers in order that EASO may be satisfied that he/she fulfills the requirement of Article 28(e) of the Staff Regulations of the officials of the European Union.
5. Equal Opportunities
EASO applies an equal opportunities policy and accepts applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinions, membership of a national minority, property, birth, disability, age or sexual orientation.
6. Conditions of employment
The Temporary Agent will be appointed by the executive director, upon the recommendation of the Selection Committee, following the selection procedure.
He/she will be recruited as a temporary agent pursuant to Article 2(f) of the CEOS for a period of 5 yearswhich may be renewed. The temporary agent post in question will be placed in group AD 6.
Successful candidates who are recruited will undergo an initial probation period of nine months.
The pay for a Temporary Agent, AD 6 (step 1) consists of a basic salary of 5,326.04 € weighted by the correction coefficient (for Malta currently 86.5%) supplemented with various allowances, including family allowances.The salaries of staff members are subject to a European Union tax deducted at source. Staff members are exempt from national tax on salary and are members of the European Union social security and pension schemes.
For further information on working conditions of temporary staff please refer to CEOs:
The place of employment is Valletta Harbour (Malta).
7. Application Procedure
For applications to be valid, candidates shall:
- Use the official application form provided on the EASO website. The application must be completed in English, and all parts must be completed in full.
- Send their application by email to: email@example.com by the deadline.
- The subject of the e-mail should include the reference of this vacancy, followed by the candidate's surname.
Incomplete applications will be disqualified and treated as non-eligible. Candidates who use the same application to apply for more than one post will also be disqualified.
Please note that the selection process may take several months.
In order to facilitate the selection process, all correspondence to candidates concerning this vacancy will be in English.
Under no circumstances should candidates approach the Selection Committee, directly or indirectly, concerning this recruitment. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.
The closing date for submission of the applications is 17 December 2018 at 13:00h(Brussels time). EASO will disregard any application received after this date and time.
Applicants are strongly advised not to wait until the last day to submit their applications, since heavy internet traffic or a fault with the internet connection could lead to difficulties in submission. The EASOcannot be held responsible for any delay due to such difficulties.
If at any stage in the procedure it is established that any of the information provided by a candidate is incorrect, the candidate in question will be disqualified.
8. Data Protection
The purpose of processing of the data submitted by the candidate is to manage the application(s) of the candidate in view of a possible selection and recruitment at EASO.
EASO does not make public the names of successful candidates on reserve lists. However,it is possible that, for the purposes of recruitment and related planning purposes, members of the EASO management team may have access to reserve lists and, in specific cases, to the application form of a candidate (without supporting documents, which are kept in confidence by the personnel department). Application files of non-recruited candidates are kept for two years from the expiry date of the reserve list after which time they are destroyed.
The personal information requested will be processed in line with Regulation (EC)N° 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data.
9. Appeal Procedures
Pursuant to Article 90(2) of the Staff Regulations of Officials and the Conditions of employment of Other Servants of the Union, a candidate may submit a complaint against an act affecting him/her adversely. The complaint must be lodged within3 months from the date of notification to the following address:
European asylum Support Office
MTCBlock A, Winemakers Wharf, Grand Harbour Valletta, MRS 1917
Should the complaint be rejected, pursuant to Article 270 of the Treaty on the functioning of the European Union and Article 91 of the Staff Regulations of officials and the Conditions of Employment of Other Servants, a candidate may request judicial review of the act. The appeal must be lodged within 3 months from the date of notification to the following address:
EuropeanUnion Civil Service Tribunal
boulevard Konrad Adenauer
If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within two years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu), or write to:
1,Avenue du President Robert Schuman - BP 403
Please note that complaints to the European Ombudsman do not have the effect of suspending the period mentioned in Articles 90 and 91 of the Staff Regulations of officials and the Conditions of Employment of Other Servants for lodging complaints or submitting an appeal pursuant to Article 270 of the Treaty on the functioning of the European Union.
 Regulation (EU) No 439/2010 of the European Parliament and of the Council of 19 May 2010 (OJ L 132, 25.5.2010, p.11).
 Only diplomas issued by EU Member State authorities and diplomas recognized as equivalent by the relevant EU Member State bodies are accepted. If the main studies took place outside the European Union, the candidate’s qualification must have been recognized by a body delegated officially for the purpose by one of the European Union Member States (such as a national Ministry of Education)and a document attesting so must be submitted if you have been invited for an interview. This will enable the selection board to assess accurately the level of the qualifications.
 Before the appointment, the successful candidate shall be asked to provide an extract from their police file.
 Before the appointment, a successful candidate shallbe medically examined by one of the institutions'
medical officers in order that EASO may be satisfied that he/she fulfils the requirement of article 28(e) of the Staff Regulations of the Officials of theEuropean Union.
 In case there are discrepancies between the different linguisticversions, the English version should be taken as the correct version
European Asylum Support Office
acts as a centre of expertise on asylum;
contributes to the development of the Common European Asylum System by facilitating, coordinating and strengthening practical cooperation among Member States on the many aspects of asylum;
helps Member States fulfill their European and international obligations to give protection to people in need;
provides practical and technical support to Member States and the European Commission;
provides operational support to Member States with specific needs and to Member States whose asylum and reception systems are under particular pressure;
provides evidence-based input for EU policymaking and legislation in all areas having a direct or indirect impact on asylum.