Operations, Procurement and Logistics Specialist

ISD Gaziantep
Üniversite
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 1467

Paylaş

İlan Detayları

1.         BACKGROUND

International Sustainability and Development Yönetim Danışmanlık Hizmetleri ve Ticaret Limited Şirketi (hereinafter “ISD”) is seeking an Operations, Procurement and Logistics Specialist to join our team. ISD is an international development company that promotes meaningful change around the world to help people live healthier, more productive, and more independent lives.

 

2.         POSITION DESCRIPTION

The Operations, Procurement, and Logistics Specialist will provide operations, procurement, logistics and other office administration support to the team in accordance with the Foreign, Commonwealth and Development Office (FCDO) and ISD’s rules and regulations.

The position will adhere to and act in accordance with Chemonics’ and ISD’s professional code of ethics, “Living Our Values,” and will make the principles of the code a part of the program’s culture and operating procedures. S/he will also foster and maintain good and professional relations with prospective and actual downstream partners and vendors.

 

3.         DETAILED RESPONSIBILITIES

Operations:

  • Provide general administrative support for Manahel activities.
  • Point of contact for petty cash; review and process expenses equal or below $100
  • Point of contact for project phone vendor, reviews monthly phone invoices for staff members, collects funds for employee over usage.
  • Track payments of office’s internet, electricity, water, phone bills are paid and office’s rent, building management fee, garage fee, heating expenses are paid.
  • Track payment of TL’s apartment’s internet, electricity, water, building management fees are paid.
  • Manage the Manahel Visitors’ Log as needed.
  • Ensure office orderliness and professional appearance. 

 

Procurement:

  • Respond in a timely manner to procurement requests as approved by the Grants, Operations, Finance and HR Lead
  • Work directly with local or regional vendors and service providers to obtain quotations and/or initiate procurements of requested commodities and services
  • Draft, execute, and manage blanket purchase agreements (BPAs), contracts, and purchase orders to vendors and follow up as necessary to ensure compliance to terms and conditions
  • Complete market research as requested by project staff
  • Provide oversight of inventory of office supplies and equipment
  • Organize and oversee evaluation committees for trade-off procurements
  • Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file
  • Assist in developing procurement-related approval documentation for submission to project donor as needed
  • Provide procurement status reports and inventory summaries in coordination with operations assistant
  • Oversee inspection of procured goods with travel to procurement sites as needed
  • Maintain an updated procurement plan and share with director and other staff as needed.

 

Logistics and Inventory:

  • Manage project inventory, including items in both Turkey and Syria
  • Prepare inventory-related deliverables for FCDO
  • Manage project logistics, including hotel arrangements, domestic flights, airport pick-ups, and shipping.
  • Prepare Equipment Loan Agreements for staff working in Syria. In close coordination with the Program Compliance Specialist, ensure all inventory is properly tracked for export compliance purposes.
  • Stay well informed regarding all FCDO/ISD policies and procedures related to inventory and logistics
  • Assist on basic IT help desk issues when the IT Specialist is unavailable.
  • Assist staff in addressing any personnel questions or issues in collaboration with the Grants, Operations, Finance and HR Lead
  • Other duties as assigned by the supervisor.

 

4.         PERIOD OF PERFORMANCE

The assignment is long-term through the life of the programme

 

5.         LOCATION OF THE ASSIGNMENT

The assignment will be conducted in Gaziantep with intermittent travel.

 

6.         QUALIFICATIONS

  • At least three year of relevant experience working in administration and/or office management
  • Bachelors’ degree in a relevant field is preferred, or equivalent experience
  • Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public.
  • Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise professional judgment that reflects positively on the team.
  • Previous experience working in the Middle East and on programs in insecure environments is desirable
  • Professional proficiency speaking, reading, and writing English and Turkish is required. Additional proficiency in Arabic is preferred but not required.

 

Please be advised that this is a local position and as such only applications from candidates with a valid Turkish ID will be considered.

7.         SUPERVISION AND REPORTING

The Operations, Procurement, and Logistics Specialist will report to the Grants, Operations, Finance, and HR Lead

 

How to Apply:

Interested candidates are required to submit a CV and a Cover letter provided in the apply button referring to the position they are applying for by November 5th, 2020.

Please note that only shortlisted candidates will be contacted.

 

As INTER SUSTA. AND DEVYÖN.DAHİZ.VE TİC. LTD. ŞTİ. (“Company”), we pay utmost care and importance to ensuring security of your personal data. Accordingly, we take necessary measures for the sake of providing appropriate security level in order to prevent illegal processing of and access to your personal data and ensuring protection of such data in the processes of processing your personal data and transmitting them to third persons pursuant to the Personal Data Protection Law (“KVK Law”) No 6698.