Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the overall supervision of the Regional Manager and direct supervision of the RBM Programme Specialist at the RO the UNV Portfolio Associate will contribute to the effective outreach leading to increased mobilization and placement of UN Volunteers, and support advocacy efforts and position of UNV in the countries, in line with UNV’s Strategic Framework. The Portfolio Associate also provides assistance to the Regional Office in Istanbul, UNV Field Units and duty stations with no UNV field presence, in support of partnerships, demand generation, volunteer mobilization and deployment and will:

• Support the deployment and assignment management of all UN Volunteer modalities in the duty stations with no UNV field presence.
• Support the recruitment of UN Volunteers in duty stations with no UNV field presence, including updating and maintaining a national UN Volunteers local candidate talent pool in coordination with the Volunteer Services Centre (VSC).
• Maintain files of all UN Volunteers assigned to the countries, ensuring that all correspondence and periodic reports are properly kept in the Volunteer Management Application Module (VMAM), and that related matters requiring action are brought to the attention of his/her supervisor.
• Monitor and keep records of the contractual status of all serving UN Volunteers and flag to VSC follow-up actions.
• Ensure that initial contract documents, beneficiary forms and inventories of personal effects of UN Volunteers are up-to-date, and submitted to UNV headquarters, VSC (through VMAM) in a timely manner, in accordance with the relevant provisions included in the UN Security Handbook as well as in the UN Volunteer Conditions of Service;
• Maintain up-to-date volunteer leave records and ensure that all UN Volunteers manage absences as per the UN Volunteer Conditions of Service;
• Maintain up to date contact records of all serving UN Volunteers, including their recognized dependents;
• Assist on the logistical and travel arrangements of arriving UN Volunteers and his/her recognized dependents;
• Liaise with relevant UNDP units to facilitate government clearances, entry visas and resident permits of incoming UN Volunteers and their recognized dependents;
• Provide the necessary support to UN Volunteers upon arrival, to open bank accounts as well as to complete forms required to obtain visas, residence permits, etc.;
• Undertake tasks for the local support of the UN Volunteers and recognized dependents in the country including in the cases of medical evacuation, security evacuations or the death of a UN Volunteer;
• Assist VSC in ensuring that all conditions are met before the payment of final entitlements to UN Volunteers at the end of their assignment.
• Support the outreach activities with UN entities for demand generation and information on UNV modalities.
• Act upon and follow-up on pipeline UNV assignments with partner agencies, particularly in the timely submission of Descriptions of Assignment, confirmation of funds, clearance of candidates, etc.
• Draft routine correspondence and reports in accordance with standard internal procedures.
• Support the RBM Programme Specialist in collecting data for the routine correspondence and reports.
• Assist in compiling basic documentation and information, such as statistical data on volunteer mobilization, for the field unit as an input for corporate exercises.
• In close coordination with the Communications Associate in the Regional Office, support in the preparation, dissemination and presentation of country-specific promotional information on the mandate and work of UNV with relevant development partners and the media.
• Maintain general office files and keep information and reference material in a manner that allows easy reference and retrieval.
• Perform relevant ATLAS roles if required.
• Perform back-up roles for FUs on volunteer mobilization and deployment, and other administrative duties as may be required.

Qualifications/Requirements

Required degree level

Bachelor degree or equivalent

Educational additional comments

• Bachelor’s degree in a relevant area, e.g. Administration, International Relations or any other area.

Required experience

24 Months

Experience remark

• At least 2 years of professional work experience at the national and/or international level in management and office support, or other relevant programmes; experience working in the UN or other international development organization;
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Have affinity with or interest in volunteerism as a mechanism for durable development, and the UN System.
• Working knowledge of Russian would be an advantage.

Language skills

• English(Mandatory), Level - Fluent

Area of expertise

Development programme/project administration, Volunteer programmes and volunteer management

Area of expertise details

• Experience in volunteer programmes and volunteer management is an advantage;

Competencies values

Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

Application procedure

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Turkey and legal residents in Turkey with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 27-06-2021