Procurement and Logistics Clerk (Ref: SVN#TR/2022/197)

IOM Ankara
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Referans Kodu : SVN#TR/2022/197
E-posta : iomtrjobs@iom.int
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İlan Detayları

Vacancy Notice Number:

SVN#TR/2022/197

Position Title:

Procurement and Logistics Clerk

Duty Station:

Ankara– Türkiye

Classification:

6 months Special Short Term Graded Contract (G3)– with possible extension

Deadline of Applications:

17 August 2022

Number of People to be hired

1

Eligibility:

Internal & External Candidates

 

General Functions:

Under the overall guidance of the Senior Logistics / Procurement Officer in Ankara and under the direct supervision of the Senior Logistics and Procurement Assistant in Ankara, the incumbent will be responsible for the following tasks:

 

Major Duties and Responsibilities:

  1. Assist in the implementation and monitoring aspects related to procurement and logistical needs to support IOM’s humanitarian activities including: carrying out tasks related to procurement.
  2. Assist Senior Logistics and Procurement Assistant in Ankara regarding procurement requests and requirements and consolidate them.
  3. Check Purchase Requisition Forms submitted to Procurement Unit for completeness regarding needful signatures, WBS/s and the final authorization of the programme and CoM or his designated officer.
  4. Prepare request for payments with the relevant supporting documentation. Follow up with the Finance Unit to ensure that suppliers’ accounts are settled on time.
  5. Assist in collecting quotations/proposals, preparing Purchase Requisitions in IOM Türkiye Portal and preparing bids analysis when required.
  6. Assist Senior Logistics and Procurement Assistant with the preparations of the programs, workshops and training activities/events, in relation to hotels arrangements, catering services, technical equipment’s rental and translation related services.
  7. Archiving system update and management with proper labels. Ensure that all procurement files are accurately documented and arranged for secure and systematic filing of all logistics related documents, contracts, LTAs, etc.
  8. When required, drive IOM vehicle for official/authorized business either for transporting IOM staff members and/or due to other type of service (visiting the market, government entities, airport, customs, vehicles service and registration, etc) as per the authorized routing following the UNDSS/SSU rules and regulations, and as advised by the Senior Logistics Officer.
  9. Undertake any other duties within the incumbent’s capabilities that might be assigned

 

Required Qualifications:

Education &Experience:

  • Bachelor’s Degree in business administration, Logistics, supply chain management, or any other related fields with one year of relevant experience or
  • High School certificate with three years of relevant experience

 

Languages:

  • Fluency in English and Turkish is required.

 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values

  • Inclusion and respect for diversity:
    • Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.

 

  • Integrity and transparency:
    • Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
    • Delivers on commitments; manages the organization’s resources reliably and sustainably.
    • Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.

 

  • Professionalism:
    • Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
    • Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
    • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

 

Core Competencies – behavioural indicators level 1

  • Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
    •  Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
    • Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
    • Coordinates own work with that of the team to meet agreed priorities and deadlines.

 

  • Delivering Results:
    • Produces quality results and provides quality services to clients.
    • Meets goals and timelines for delivery of products or services.
    • Shows understanding of own role and responsibilities in relation to expected results.

 

  • Managing and sharing knowledge:
    • Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.

 

  • Accountability:
    • Accepts personal responsibility for quality and timeliness of work.
    • Operates in compliance with organizational regulations and rules.
    • Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.

 

  • Communication:
    • Presents information using language and sequence of ideas that is easy for recipients to understand.

 

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Türkiye will be considered.

 

How to Apply:

Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating  name of the position applied with its VN number in the subject line of the e-mail to iomtrjobs@iom.int or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24  06610, Çankaya, Ankara Türkiye by the end of 17 August 2022.

Please note that only shortlisted candidates will be contacted.

IOM

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.
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