IYD – Humanitarian Relief Association

Deadline for applications: 10/10/2021

Position: Procurement Officer

Location: Turkey-Gaziantep.

Working Area: Office.

About: IYD – Humanitarian Relief Association:

IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.

IYD was established in early 2013 in Turkey.

IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name:  ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI

IYD’s offices are spread throughout Turkey and Syria as following:

• Turkey: Istanbul – Gaziantep.
• Syria: Aleppo – Idleb.

IYD vision:

In science and work, pioneers in developing ways of life to draw smiles and instill hope.

IYD mission:

To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.

Our values:

• Respecting others
• Transparency
• Teamwork
• Creativity
• Independency
• Neutrality

IYD strategic goals:

• Working on ensuring decent life for all the affected people.
• Rehabilitation and construction of the damaged infrastructure.
• Securing the daily basic needs.
• Raising and revitalizing the capacities of the Syrian Civil Society.

JOB DESCRIPTION

Job Title: Procurement Officer

Project / Department Title: Procurement

Direct supervisor / Reports to: Supply Chain Coordinator

Overall objective of the job:

Procurement Officer will be responsible for the procurement of goods and services . He/she will conduct and carry out all procurement-related processes including preparations of procurement documents, advertising, evaluation of the bids, communication with the vendors, finalization of the procurement process and reporting

Roles and Responsibilities:

• Responsible for coordinating and completion of all procurement activities conducted in the field offices in NWS.
• Contribute to production of regular procurement reports and ensuring that Procurement Tracking Sheet is accurate and updated, and the reports are provided as requested to Procurement coordinator.
• Ensure all procurement is carried out in accordance with the IYD procurement standard operating procedures, donors’ requirements, and procurement related files for documentation are maintained for reference.
• Sit in the procurement committee that analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience, Prepare tech evaluation form and procurement committee minutes of meeting.
• Ensure that all procurement documentation is filed per the IYD standardized filing system.
• Ensure the contract database is kept up to date and available to relevant staff.
  Organize regular local market surveys and ensure the Vendor Roster and other supplier information is kept up-to-date and referenced during the procurement process.
• Representing procurement department and will responsible for all PRs.
• Carry out any other related duties as might be reasonably requested by the Supervisor. 

Qualifications:

• Bachelor’s/Master’s degree.

Abilities:

• Excellent leadership, coordination, and representation skills.
• Strong negotiation and interpersonal skills.
• Excellent knowledge of the Humanitarian Reform process and the role of the humanitarian community (UN System and NGO).
• Demonstrated flexibility and creativity in planning and problem-solving.
• Knowledge of procurement, logistics, and supply chain management system and procedures.
• Excellent communication and writing skills.
• Ability to organize and facilitate training sessions.
• Ability to develop capacity-building frameworks and work plans.
• Ability to prioritize responsibilities, carry out multiple tasks simultaneously, and meet deadlines.
• Ability to understand and implement organizational and donor policies.
• Ability to manage and prioritize a varied workload in a dynamic work environment.
• Commitment to IYD core values and principles.
• Excellent leadership, coordination, and representation skills.
• Excellent interpersonal and communication skills both written and verbal.
• The ability to use Microsoft Office programs including Excel, Word, Outlook, and PowerPoint in a professional way.
• Fluency in Arabic and English, both written and verbal.
• Self-starter with the ability to work with minimal supervision.
• Good organizational, multitasking, and time-management skills.

Experiences:

• At least 2 years of relevant work experience in areas such as procurement, logistics, office/business administration in private or government sectors.
• Proven administrative and IT skills, and an ability to maintain accurate records.

Physical and personality traits required:

• A flexible approach to work and willingness to take on extra duties, work additional hours as required.
• Strength in interpersonal, communication, and presentation skills.
• Committed team player and ability to work within a multicultural team.
• Flexibility and willingness to change work practices and hours, and capability to work in an insecure environment.
• Trustworthy and honest.
• Ability to synthesize and analyze information, and make clear, informed decisions.
• Strong planning, management, and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.
• Flexible and able to work well under pressure.
• Capable of working collaboratively with team members to achieve objectives.

Submission:

Interested candidates should use the following link for registration:

http://tiny.cc/IYD21_PROC_O_TR_10OC

We are strongly encouraging females to apply for this position.

General Information:

• Multi-sent CVs will be ignored (please send your CV only one time at a time).
• No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
• IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
• IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
• IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
• IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

NOTE: Shortlisting and interviews could be done before the application closing date.

Website:  https://iydrelief.org