Main Objectives of the Position

·        Manages the Procurement for three of our regional offices in Urfa and Hatay.

 

Functional and Hierarchical Lines

·        Reports hierarchically and functionally to Project Management and Procurement in Istanbul and to the program coordinator.

·        Logistic officers in the two sub-offices report to this position of Procurement Officer.

 

KeyResponsibilities and Accountabilities:

 

·        Responsible for procurement of goods and services in a timely manner an in line with YYD and donor regulations.

·        Under close liaison with Logistics Managers in the sub-offices ensures that all procurements are conducted with the best cost-performance ratio available locally and/or nation wide

·        Provides samples of requested goods or takes requestor to the respective vendor to check on quality of available goods whenever deemed necessary

·        Ensures the daily update of Procurement Tracking Sheet and shares it with Program as well as provides updates on the status of procurements whenever requested

·        Responsible for drafting and maintaining up-to-date vendor lists

·        Ensures that all procured items are delivered in a timely manner to Hatay and Urfa

·        In close liaison with the accounting officer, ensures a timely and planned payment to the respect vendors

 

Filing

·        Ensures that all procurement related documents are filed correctly according to IMC rules and regulations

Communication 

·        Undertakesconstant communication with program and operational staff to ensure that procured items match with requests

·        Delegate those tasks as deemed necessary and in line with his/her job description to the staff under positions supervision in a reasonable and ethical manner

·        Identifies staffing gaps as well as training needs in procurement team and communicate them to both HR, the Program Officer, and Istanbul HQ.