Job code: VI-HR-REC-2023-08

Workplace: Turkey – Gaziantep/Hatay

Last date for receiving applications: 28.03.2023

Job Purpose:

Plan, organize, and evaluate the activities concerning the project and the team associated, according to Violet values, policies and protocols and right standards, in order to submit the related reports.

Key Responsibilities

– Follow up on the project implementation process.

– Follow up on daily implementation plans as well as renewed plans.

– Follow-up phases of project implementation in accordance with suggestions and recommendations.

– Managing the whole process, identifying, and resolving constraints.

– Dealing with various data collection tools, data analysis, and highlighting the results.

– Preparing and reviewing the databases and ensuring that they are prepared correctly.

– Preparing high-quality reports weekly / monthly

– Supervising the project’s distribution team.

– Well-organized archiving of documents related to the project.

– Track the progress of the projects activities and ensure the collecting of projects indicators in regular basis.

– Ensure timely and quality reporting of the projects’ progress to the partner/donors.

– Manage the expenses of the projects and use the resources and utilize the resource based on cost proficiency and both internal and donor requirements and manage the forecasting of the budget in regular basis in close coordination with finance team.

– Coordinate closely with the other support departments; MEAL, Media, Logistic, and Safety and Security to organize and track the related operations.

– Develop and raise the required procurement requests and follow up the contract process related to the project’s activities.

– Ensure that feedback received from community members, project participants and key stakeholders is well undertaken and addressed.

– Ensure the gender, protection and safeguarding are integrated into program design and implementation.

– Respect and apply all the PSEA and child protection principles and show high commitment to report any PSEA & CP action.

– Any other related tasks assigned by the official or direct manager.

Fundraising:

• Work with internal stakeholders and external suppliers to develop, launch, monitor and review digital campaigns focused on securing online donations, online fundraisers, and online followers.

• Identify new and improved approaches to optimize digital campaigns, including testing different creative approaches, audience targeting and messaging.

• Support the development and delivery of major fundraising campaigns, including any major emergency appeals, both in a standalone campaign capacity and as part of several integrated ‘through the line’ multi­channel activities.

Coordination:

– Facilitate the coordination with the MEAL and supporting departments including finance, Media, logistics and HR.

– Participate in clusters or working groups, if assigned

Partnerships:

– Identifying potential funding opportunities from institutional donors, private donors, and foundations as well as the private sector.

– Assist in developing proposals and concept notes for projects; proposal development for assigned calls with the support of concerned departments, if needed.

Note: the above mentioned key responsibilities / accountabilities are illustrative ones. Another future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

A. Essential:

– University degree in Business Administration, Political Science, development studies or similar

– Excellent experience with MS Office

– Well-experience in data management of at least two years in humanitarian NGOs.

– Project management skills

B. Desirable:

– Fluent level of English, Arabic and Turkish.

Core & Managerial Competencies &Technical

A. Core Competencies

•  Communication

•  Planning and Organizing

•  Commitment to Continues Leading

•  Stakeholders Orientation

•  Accountability

•  Technological Awareness

B. Supervisor/Managerial Competencies

•  Leadership

•  Vision

•  Empowering Others

•  Building Trust

•  Managing Performance

•  Judgment/Decision-making

C. Technical Competencies

• High skills in Microsoft office and other data management systems, as required.

• High experience with the Excel and Power PI

• Flexibility and ability to work under pressure, manage time and priorities work to deadlines.

• Communication

• Planning and Organizing

• Commitment to Continues Leading

• Stakeholders Orientation

• Accountability

• Technological Awareness

Child Protection Policy:

Child abuse in all forms is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

Discrimination, Abuse and Harassment Policy:

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.

HOW TO APPLY:

Interested candidates, please attach a Curriculum Vitae in English and a Cover letter (in a separate file of no more than one A4 page) describing how your skills and experience match the requirements of this post.

Applications in languages other than English will not be reviewed: https://forms.violetsyria.org/jobs/vi-hr-rec-2023-08/

Only short-listed candidates will be contacted.