Programme Assistant

International Federation Of Red Cross and Red Crescent Societies Ankara
Tam Zamanlı
Bu ilan yayından kaldırılmış Görüntülenme : 2276

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İlan Detayları

IFRC is currently seeking  a Programme Assistant to join the team in Ankara.

Job Purpose

Under the Senior Operations Advisor supervision, the Assistant will be based in the ESSN Ankara office and will be responsible for providing high level support to the IFRC ESSN  Management Team based in Ankara in various administrative issues to ensure the smooth day-to-day operation, handling both internal and external partners. The incumbent will be responsible for assisting the Programme Manager and Operations Advisor in meetings and missions through providing translation/interpretation (English-Turkish), administrative and operational support required for ESSN programme.

 

Job Duties and Responsibilities

Provide full administrative support to the Management of ESSN:

  • Management of incoming and outgoing correspondence
  • Supporting consolidation of consultancy support documents
  • Organisation of the office routines and procedures
  • Filing and archiving of important documents and correspondence
  • Organize and attend meetings with the Turkish Red Cross Society as well as other ESSN partners and stakeholders partners, and to coordinate the flow of the documents between them
  • Take minutes of meetings and coordinate with the counterparts at partner organisations.
  • Collaborate closely with various workstreams under ESSN programme, the IFRC Country Office team, Turkish Red Crescent Society (TRC) and the IFRC Secretariat, in Geneva.
  • Assist in meetings, workshops and mission arrangements.
  • Execute general drafting, reporting,  as well  as administrative office tasks whenever required

Tasks related to translation and administrative support in meetings:

  • Translation of official letters, memos, documents, articles etc. (from English into Turkish and from Turkish into English).
  • Revision/proofreading of texts translated into Turkish and English.
  • Simultaneous or consecutive interpretation from English into Turkish and vice versa during presentations, meetings, seminars, conferences and negotiations in Ankara and on missions outside Ankara.
  • Organizing meetings with partners and stakeholders, organizing the logistics and the venue for meetings with external actors, drafting the agenda, preparing the attendance lists, and updating the contact list
  • Taking meeting minutes in a concise manner, circulate for feedback and archive

Mission Arrangement

  • Support travel arrangements of the ESSN Management based on approved Travel Order and any necessary documents, including but not limited to Flight and accommodation reservation, transportation to and for, etc.
  • In collaboration with Turkish Red Crescent Society (TRC) counterparts, contact local stakeholders to arrange field level meetings
  • Perform admin duties as these may be required.

Education

Required 

  • University degree in a relevant field  

Preferred

  • Master’s degree on political science, international relations, migration studies or any other relevant field

 

Experience

Required

  • At least 3 years’ experience in office administration job

Preferred   

  • Relevant work experience in translation and interpretation (consecutive and/or simultaneous)  
  • Work experience with other international organisations, large NGOs and/or governmental development agencies, multi-cultural environment.

 

Knowledge, skills and languages

Required 

  • Strong written and oral communication skills
  • Excellent computer skills (Microsoft Office, Word, Power Point, Excel, Outlook)
  • Ability to work under pressure and to deadlines
  • Accuracy and fine attention to detail
  • Tact and diplomacy
  • Practical and creative in challenging moments
  • Ability to handle sensitive information, discretion, solid judgment
  • Organised and self-starter in work prioritising
  • Excellent customer service, reliability
  • Flexibility
  • Excellent interpersonal skills and Team Player
  • Ability to produce reports and archive them in a systemic way
  • Strong knowledge on refugee response in Turkey and actors at national and local levels which are active in migration management

Preferred

  • IFRC standard software packages and systems. General knowledge of IFRC system administrative policies, rules, regulations and procedures in the area of administration.  

Languages

Reqired

  • Fluently spoken and written English and Turkish  

Preferred

  • Good command of Arabic and advantage

 

Competencies and values

Communications, Collaboration & Teamwork, Judgment & Decision Making, National Society & Customer Relations, Creativity & Innovation, Building Trust, Supervision, monitoring and control, reporting, communications, management of others

 

Comments

Please note that applications will be reviewed on a regular basis and the job will remain posted until filled.

 

The Federation is an equal opportunity employer.

International Federation Of Red Cross and Red Crescent Societies

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 members National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

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