Vacancy Notice Number:
Project Assistant (Community Engagement and Social Activities)
Kilis – Turkey
6 months Special Short Term Graded Contract (G4)– with possible extension
Deadline of Applications:
25 May 2022
Number of People to be hired
Internal & External Candidates
Under the overall supervision of the Protection and Resilience Officer based in Gaziantep, and direct and technical supervision of the Project Field Coordinator in Kilis, the incumbent will be responsible in planning and carrying out the community engagement and social activities of the Kilis Municipality Migration Unit Social Cohesion Centre. In addition, the incumbent will be responsible in the project coordination of the Centre in close cooperation with IOM Turkey programme teams.
Major Duties and Responsibilities:
- Assist in identifying social needs of migrants, refugees, and host community members and contribute to designing activities in coordination with counsellors, interpreters and program team, in close coordination with the Project Field Coordinator.
- In close coordination with the Project Field Coordinator, create weekly and monthly activity plan on a timely manner and announce activities to relevant stakeholders and IOM units such as M&E, PI and other units.
- Provide support in conducting community engagement and social activities on topics identified and requested by communities in line with the instructions of the supervisor.
- Where relevant, assist in referring beneficiaries to the relevant counselling Units in the Centre including health, education, legal and protection, vocational guidance, and social services counselling units as required.
- Prepare materials and implement activities in line with the instructions of the supervisor on community engagement, recreational and rights-based activities for children and adults and involve persons with disabilities in these activities.
- Assist the program team in organizing socio-cultural activities in coordination with Centre staff, municipal and other local public authorities, and civil society organizations.
- Assist the program team in improving activity modalities in close coordination with Project Field Coordinator and IOM Protection and Resilience Unit.
- In close consultation to the Project Field Coordinator, facilitate coordination for activity implementation beforehand including beneficiary selection, procurement and logistics needs and follow up the activities with IOM support units such as Logistics, PI, MEAL, IT, Procurement, QC etc. environment.
- Assist the Project Field Coordinator in participating in relevant field visits undertaken by the Kilis Municipality Migration Unit Social Cohesion Centre and/or organize field visits if required,
- Assist the program team in reporting weekly, monthly, periodic achievements, progress, challenges, actions taken, and lesson learned in realization of activities and duties,
- Assist in provision of necessary statistics, information, feedback, documentation regarding the requests.
- In close consultation to the Project Field Coordinator, meet and liaise with relevant local public authorities and civil society organizations to improve access to social activities for migrants, refugees, and host community members
- Work closely with other counsellors and interpreters of the Centre,
- Perform other duties as may be assigned.
- University degree in Psychology, Special Education, Guidance and Counselling, Social Work, Sociology, or a related field from an accredited academic institution, with two years of relevant professional experience.
- Completed High school degree from an accredited academic institution, with four years of relevant professional experience.
- Experience in relevant field and in working with vulnerable groups;
- Proven experience in facilitating community support activities and social activities for migrants, refugees and host community members;
- Proven analytical, interpersonal, mediation, creative thinking and organizational skills;
- Excellent level of computer literacy;
- Experience in liaising with governmental authorities, other national/international institutions.
- Prior experience working with migrant children and adults will be an advantage.
- Fluency in English and Turkish is required.
- Working knowledge of Arabic is advantageous.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity:
Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Integrity and transparency:
Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioural indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Delivering Results:
•Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Shows understanding of own role and responsibilities in relation to expected results.
- Managing and sharing knowledge:
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
•Accepts personal responsibility for quality and timeliness of work.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
- Presents information using language and sequence of ideas that is easy for recipients to understand.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail to firstname.lastname@example.org or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 25 May 2022.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.