Vacancy Notice Number:
Project Assistant (Education)
6 months Special Short Term Graded Contract (G5) -with possible extension
Deadline of Applications:
27 December 2019
Number of People to be hired
Internal and External Candidates
The Syria crisis is entering its fifth year and millions of Syrians continue to seek refuge in neighbouring countries including Turkey. It is estimated that over 12.2 million individuals inside Syria now require humanitarian assistance and 7.6 million are internally displaced (SRP 2015-2016). Over 4 million Syrians have fled as refugees (UNHCR).
As of March 2016, Turkey is hosting over 2,7 million Syrian refugees. 260,000 reside in 25 camps (almost 10% of the total Syrian refugees) across South East Turkey and the remaining live outside of camps. Of the 2.44 million living outside of camps, the majority are spread across Turkey, with the majority residing in the border provinces, Sanliurfa, Hatay as well as Istanbul, Mersin, and Adana.
In October 2014, the Government of Turkey adapted the Temporary Protection (TP) Regulation that extends protection and assistance to all Syrians in Turkey and provides refugees with rights and duties and the framework to access health care, education, and social assistance.
IOM's strategy for Turkey as indicated in the 3RP (Regional Refugee and Resilience Plan) is two-pronged; firstly, i) provision of humanitarian assistance focusing on the distribution of food, non-food items, cash vouchers, winterization and provision of transportation and ii) to ease the burden on national and local structures through the establishment of multi-service community centres offering protection and social stabilization for the refugees as well as increase access to education.
Under the overall supervision of the Senior Programme Coordinator (Refugee Response) and direct supervision of the National Project Officer (MA&MM), the incumbent will be responsible in providing support in school transportation, food kitchen and assist in the livelihoods activities in South East Turkey.
Major Duties and Responsibilities:
- Monitor IOM’s school transportation activities in close coordination with Ministry of National Education, local authorities and other stakeholders.
- Draft agreements and memorandum of understandings with service providers and local authorities as required.
- Monitor service providers to verify adherence to IOM’s rules, procedures and the law related to school transportation and traffic codes.
- Assist the Senior Education assistant in preparing and submitting the field and progress reports including recommendations and improvement of project implementation.
- Ensure all data is up to date and maintain files of school children, drivers, bus and bus escort credentials. As well as the data on portal system is regularly updated and accurate.
- Calculate monthly payments for bus services according to working days and keep updated on contract start and finish dates.
- Prepare monthly invoices and send to Gaziantep office.
- Maintain close contact with the school management and provide support by relaying feedback or complaint to the Senior Education Assistant in Gaziantep.
- Provide guidance to cooperating partners such as schools and bus companies on IOM best practices and policies in order to support the project implementation.
- Collate and analyze data relevant to the achievement of program objectives that includes conducting surveys, assessments and focus group discussions etc.
- Ensure all data is up to date and maintain files of drivers, bus and bus escort credentials.
- Regular updating of the transportation of school children project budget utilization for the assigned provinces.
- Support in the development of public information material to be used for IOM’s social media, sitreps and press release.
- Undertake duty travel as needed.
- Perform such other duties as may be assigned.
- University degree in Sociology, Economics, International Relations or a related field from an accredited academic institution, with three years of relevant professional experience; or
- Completed High school degree from an accredited academic institution, with five years of relevant professional experience
- Knowledge in conducting assessments, distributions, surveys and focus group discussions;
- Experience in school transportation and food kitchen related project;
- Knowledge of the Syrian conflict and its impact on the affected population;
- Good level of computer literacy;
- Proven ability to draft reports clearly and concisely;
- Experience in humanitarian and emergency assistance;
- Working experience in the region is an asset.
- Fluency in English and Turkish is required.
- Working knowledge of Arabic is an advantage.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity:
Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace.
- Integrity and transparency:
Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioural indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Delivering Results:
•Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
• Shows understanding of own role and responsibilities in relation to expected results.
- Managing and sharing knowledge:
•Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
• Puts new learning into practice and draws on diverse sources of ideas and inspiration.
• Contributes to the identification of improvements to work processes and assists in implementing them.
•Accepts personal responsibility for quality and timeliness of work.
• Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
•Presents information using language and sequence of ideas that is easy for recipients to understand.
• Adapts communication to the recipient’s needs, asks questions to clarify, and exhibits interest in having two-way communication.
• Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
• Listens carefully and genuinely to the views and positions of others; acts on received information.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail by the end of 27 December 2019.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.