Vacancy Notice Number:
Project Assistant (Recovery and Stabilization)
Gaziantep – Turkey
6 months Special Short Term Graded Contract (G4)– with possible extension
Deadline of Applications:
30 July 2021
Number of People to be hired
Internal & External Candidates
The Syria crisis is entering its fifth year and millions of Syrians continue to seek refuge in neighbouring countries including Turkey. It is estimated that over 12.2 million individuals inside Syria now require humanitarian assistance and 7.6 million are internally displaced (SRP 2015-2016). Over 4 million Syrians have fled as refugees (UNHCR).
As of 01 May 2016, Turkey is hosting over 2,7 million Syrian refugees. Over 260,000 reside in 25 camps (over 9% of the total Syrian refugees) across South East Turkey and the remaining live outside of camps (around 91%). Of the 2.5 million living outside of camps, the majority are spread across Turkey, with the majority residing in the border provinces of Gaziantep, Sanliurfa, Hatay as well as Istanbul, Mersin, and Adana.
In October 2014, the Government of Turkey adapted the Temporary Protection (TP) Regulation that extends protection and assistance to all Syrians in Turkey and provides refugees with rights and duties and the framework to access health care, education, and social assistance.
IOM's strategy for Turkey as indicated in the 3RP (Regional Refugee and Resilience Plan) is three-pronged; firstly, i) provision of humanitarian assistance focusing on the distribution of food, non-food items, cash vouchers, winterization and provision of transportation, ii) to ease the burden on national and local structures through the establishment of multi-service community centers offering protection and social stabilization for the refugees as well as increase access to education and iii) supporting the resilience of refugees and host communities through livelihoods, community stabilization, shelter and income generating activities.
Under the overall supervision of the Recovery and Stabilization officer and the direct administrative supervision of the Reporting Support Officer (Recovery and Stabilization) the incumbent will be responsible in providing assistance in the implementation of the different projects under the unit in line with IOM policies, standards and commitments.
Major Duties and Responsibilities:
- Assist with preparation of different projects’ documents in line with the RSU SOPs.
- Support community stabilization, shelter, Cash based intervention and Livelihood field staffs during initial assessments.
- Assist in collecting data from a variety of sources such as reports, checks, staff, BNFs.
- Organize the data as directed for the specific database, save and scan documents as electronic files and keep the documents archived as needed.
- Assist in preparing work plans and report updates on a regular basis on the progress of all projects on request.
- Assist cross checking the data entered by field staff with portal data and prepared documents.
- Assist with maintaining systematic record of all documents related to beneficiaries and project documents.
- Assist field staff with preparation of travel documents.
- Prepare reports using Power PI as needed.
- Perform such other duties as may be assigned.
- University degree in Social Science, Business Administration or a related field from an accredited academic institution, with two years of relevant professional experience; or
- Completed High school degree from an accredited academic institution, with four years of relevant professional experience.
- Experience in humanitarian field or similar field.
- Experience in Adobe Design application.
- Experience with NGO and in development projects.
- Experience working with governance and municipalities.
- Strong computer skills (e.g. MS Office incl. Word, Excel etc. MS Project);
- Knowledge in surveys, planning, BoQ and execution of building construction projects is an advantage.
- Fluency in English and Arabic is required.
- Working knowledge of Turkish is advantageous.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity:
Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction and other differences.
- Integrity and transparency:
Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Shows self-control and persistence when faced with difficult problems and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Core Competencies – behavioural indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
• Is fully aware of the team purpose, respects and understands individual and collective responsibilities.
• Willingly puts in extra effort without being asked and adopts a "hands-on" approach whenever necessary to achieve team objectives.
• Coordinates own work with that of the team to meet agreed priorities and deadlines.
- Delivering Results:
•Produces quality results and provides quality services to clients.
• Meets goals and timelines for delivery of products or services.
• Shows understanding of own role and responsibilities in relation to expected results.
- Managing and sharing knowledge:
• Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
•Accepts personal responsibility for quality and timeliness of work.
• Operates in compliance with organizational regulations and rules.
• Accepts and gives constructive criticism; acknowledges and corrects mistakes and apply lessons learned for improvement.
•Presents information using language and sequence of ideas that is easy for recipients to understand.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail or to IOM Birlik Mahallesi Sehit Kurbani Akboga Sok. No:24 06610, Çankaya, Ankara Turkey by the end of 30 July 2021.
Please note that only shortlisted candidates will be contacted.
With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.
The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.